HP LaserJet Enterprise M636fh Bedienungsanleitung (255 Seiten)

User Guide

HP LaserJet Enterprise MFP M634

HP LaserJet Enterprise MFP M635

HP LaserJet Enterprise MFP M636

www.hp.com/videos/laserJet

www.hp.com/support/ljM634MFP

www.hp.com/support/ljM635MFP

www.hp.com/support/ljM636MFP

HP LaserJet Enterprise MFP M634, M635,

M636

User Guide

Copyright and License

Copyright and LicenseCopyright and License

L.P.

Reproduction, adaptation, or translation without

prior written permission is prohibited, except as

allowed under the copyright laws.

The information contained herein is subject to

change without notice.

The only warranties for HP products and

services are set forth in the express warranty

statements accompanying such products and

services. Nothing herein should be construed as

constituting an additional warranty. HP shall not

be liable for technical or editorial errors or

omissions contained herein.

Edition 1, 5/2020

Trademark Credits

Trademark CreditsTrademark Credits

Adobe®, Adobe Photoshop®, Acrobat®, and

PostScript® are trademarks of Adobe Systems

Incorporated.

Apple and the Apple logo are trademarks of

Apple Inc., registered in the U.S. and other

countries.

macOS is a trademark of Apple Inc., registered in

the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered

in the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, Windows® XP, and

Windows Vista® are U.S. registered trademarks

of Microsoft Corporation.

UNIX® is a registered trademark of The Open

Group.

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1 Printer overview ........................................................................................................................................................................................

1 Printer overview ........................................................................................................................................................................................1 Printer overview ........................................................................................................................................................................................ 1

1

1 1

Warning icons ............................................................................................................................................................................ 1

Potential shock hazard ............................................................................................................................................................ 2

Printer views .............................................................................................................................................................................. 3

Printer front view ................................................................................................................................................. 3

Printer back view .................................................................................................................................................. 5

Interface ports ...................................................................................................................................................... 6

Control-panel view ............................................................................................................................................... 6

How to use the touchscreen control panel ................................................................................. 9

Printer ............................................................................................................................................................. 10specications

Technical .................................................................................................................................... 10specications

Paper handling ..................................................................................................... 10specications

Connectivity .......................................................................................................... 12specications

Print ........................................................................................................................ 13specications

Copy and Scan ...................................................................................................... 15specications

Digital Send ........................................................................................................... 17specications

Memory ................................................................................................................. 18specications

Other ...................................................................................................................... 18specications

Supported operating systems ......................................................................................................................... 19

Mobile printing solutions .................................................................................................................................. 21

Printer dimensions ............................................................................................................................................ 21

Power consumption, electrical and acoustic emissions ................................................... 24specications,

Operating environment range ......................................................................................................................... 25

Printer hardware setup and software installation ............................................................................................................ 26

2 Paper trays ..............................................................................................................................................................................................

2 Paper trays ..............................................................................................................................................................................................2 Paper trays .............................................................................................................................................................................................. 27

27

27 27

Introduction ............................................................................................................................................................................. 28

Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 29

Tray 1 paper orientation ................................................................................................................................... 30

Use alternative letterhead mode .................................................................................................................... 33

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 33

Load Tray 2 and the 550-sheet trays ................................................................................................................................. 34

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Introduction ........................................................................................................................................................ 34

Tray 2 and the 550-sheet trays paper orientation ...................................................................................... 35

Use alternative letterhead mode .................................................................................................................... 37

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 37

Load the 2,000-sheet high-capacity input tray ................................................................................................................ 38

Load and print envelopes ..................................................................................................................................................... 40

Introduction ........................................................................................................................................................ 40

Print envelopes .................................................................................................................................................. 40

Envelope orientation ......................................................................................................................................... 41

Load and print labels ............................................................................................................................................................. 42

Introduction ........................................................................................................................................................ 42

Manually feed labels ......................................................................................................................................... 42

Label orientation ............................................................................................................................................... 43

Congure the 900-sheet 3-bin Stapling Mailbox .............................................................................................................. 44

Congure the default staple location ............................................................................................................. 44

Congure the operation mode ........................................................................................................................ 44

3 Supplies, accessories, and parts ..........................................................................................................................................................

3 Supplies, accessories, and parts ..........................................................................................................................................................3 Supplies, accessories, and parts .......................................................................................................................................................... 47

47

47 47

Order supplies, accessories, and parts ............................................................................................................................... 48

Ordering .............................................................................................................................................................. 48

Supplies and accessories ................................................................................................................................. 48

Maintenance/long-life consumables .............................................................................................................. 49

Customer self-repair parts ............................................................................................................................... 50

Congure the HP toner-cartridge-protection supply settings ........................................................................................ 51

Introduction ........................................................................................................................................................ 51

Enable or disable the Cartridge Policy feature ............................................................................................. 51

Use the printer control panel to enable the Cartridge Policy feature .................................. 51

Use the printer control panel to disable the Cartridge Policy feature .................................. 51

Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature ............ 52

Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature ............ 52

Troubleshoot Cartridge Policy control panel error messages ............................................... 53

Enable or disable the Cartridge Protection feature ..................................................................................... 53

Use the printer control panel to enable the Cartridge Protection feature .......................... 53

Use the printer control panel to disable the Cartridge Protection feature .......................... 53

Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature .... 53

Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature .... 54

Troubleshoot Cartridge Protection control panel error messages ....................................... 54

Replace the toner cartridge .................................................................................................................................................. 55

Replace the staple cartridge ................................................................................................................................................ 59

iv ENWW

4 Print ..........................................................................................................................................................................................................

4 Print ..........................................................................................................................................................................................................4 Print .......................................................................................................................................................................................................... 61

61

61 61

Print tasks (Windows) ............................................................................................................................................................ 62

How to print (Windows) .................................................................................................................................... 62

Automatically print on both sides (Windows) ............................................................................................... 62

Manually print on both sides (Windows) ........................................................................................................ 63

Print multiple pages per sheet (Windows) .................................................................................................... 63

Select the paper type (Windows) .................................................................................................................... 64

Additional print tasks ........................................................................................................................................ 65

Print tasks (macOS) ............................................................................................................................................................... 66

How to print (macOS) ........................................................................................................................................ 66

Automatically print on both sides (macOS) ................................................................................................... 66

Manually print on both sides (macOS) ........................................................................................................... 66

Print multiple pages per sheet (macOS) ........................................................................................................ 67

Select the paper type (macOS) ........................................................................................................................ 67

Additional print tasks ........................................................................................................................................ 67

Store print jobs on the printer to print later or print privately ........................................................................................ 69

Introduction ........................................................................................................................................................ 69

Create a stored job (Windows) ........................................................................................................................ 69

Create a stored job (macOS) ............................................................................................................................ 70

Print a stored job ............................................................................................................................................... 71

Delete a stored job ............................................................................................................................................ 71

Delete a job that is stored on the printer .................................................................................. 71

Change the job storage limit ....................................................................................................... 71

Information sent to printer for Job Accounting purposes ........................................................................... 72

Mobile printing solutions ...................................................................................................................................................... 73

Introduction ........................................................................................................................................................ 73

Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing ............................................................................................ 73

HP ePrint via email ............................................................................................................................................ 74

AirPrint ................................................................................................................................................................. 74

Android embedded printing ............................................................................................................................. 75

Print from a USB ash drive ................................................................................................................................................. 76

Introduction ........................................................................................................................................................ 76

Enable the USB port for printing ..................................................................................................................... 76

Print USB documents ........................................................................................................................................ 77

Print using high-speed USB 2.0 port (wired) ..................................................................................................................... 78

Enable the high-speed USB port for printing ................................................................................................ 78

5 Copy ..........................................................................................................................................................................................................

5 Copy ..........................................................................................................................................................................................................5 Copy .......................................................................................................................................................................................................... 79

79

79 79

Make a copy ............................................................................................................................................................................ 80

Copy on both sides (duplex) ................................................................................................................................................. 82

Additional options when copying ........................................................................................................................................ 84

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Additional copy tasks ............................................................................................................................................................. 86

6 Scan ..........................................................................................................................................................................................................

6 Scan ..........................................................................................................................................................................................................6 Scan .......................................................................................................................................................................................................... 87

87

87 87

Set up Scan to Email .............................................................................................................................................................. 88

Introduction ........................................................................................................................................................ 88

Before you begin ............................................................................................................................................... 88

Step one: Access the HP Embedded Web Server (EWS) ............................................................................. 88

Step two: the Network settings ............................................................................ 89Congure Identication

Step three: the Scan to Email feature .......................................................................................... 90Congure

Method one: Basic using the Email Setup Wizard ........................................... 90conguration

Method two: Advanced using the Email Setup ................................................ 93conguration

Step four: the Quick Sets (optional) ............................................................................................. 97Congure

Step Set up Scan to Email to use 365 Outlook (optional) ....................................................... 98ve: Oce

Introduction ................................................................................................................................... 98

Congure the outgoing email server (SMTP) to send an email from an 365 Oce

Outlook account ............................................................................................................................ 98

Set up Scan to Network Folder .......................................................................................................................................... 101

Introduction ...................................................................................................................................................... 101

Before you begin ............................................................................................................................................. 101

Step one: Access the HP Embedded Web Server ....................................................................................... 101

Step two: Set up Scan to Network Folder ................................................................................................... 101

Method one: Use the Scan to Network Folder Wizard .......................................................... 101

Method two: Use Scan to Network Folder Setup .................................................................. 103

Step one: Begin the ....................................................................... 103conguration

Step two: the Scan to Network Folder settings .............................. 103Congure

Step three: Complete the ............................................................. 110conguration

Set up Scan to SharePoint® (Flow models only) ............................................................................................................. 111

Introduction ...................................................................................................................................................... 111

Before you begin ............................................................................................................................................. 111

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 111

Step two: Enable Scan to SharePoint® and create a Scan to SharePoint Quick Set ............................. 111

Quick set scan settings and options for Scan to SharePoint® ................................................................. 113

Set up Scan to USB Drive .................................................................................................................................................... 115

Introduction ...................................................................................................................................................... 115

Step one: Access the HP Embedded Web Server ....................................................................................... 115

Step two: Enable Scan to USB Drive ............................................................................................................. 115

Step three: the Quick Sets (optional) ......................................................................................... 115Congure

Default scan settings for Scan to USB Drive setup .................................................................................... 116

Default settings for Scan to USB Drive setup ....................................................................................... 117le

Scan to email ........................................................................................................................................................................ 119

Introduction ...................................................................................................................................................... 119

vi ENWW

Scan to email ................................................................................................................................................... 119

Scan to job storage .............................................................................................................................................................. 122

Introduction ...................................................................................................................................................... 122

Scan to job storage on the printer ................................................................................................................ 122

Print from job storage on the printer ........................................................................................................... 124

Scan to network folder ....................................................................................................................................................... 125

Introduction ...................................................................................................................................................... 125

Scan to network folder ................................................................................................................................... 125

Scan to SharePoint .............................................................................................................................................................. 127

Introduction ...................................................................................................................................................... 127

Scan to SharePoint .......................................................................................................................................... 127

Scan to USB drive ................................................................................................................................................................. 129

Introduction ...................................................................................................................................................... 129

Scan to USB drive ............................................................................................................................................ 129

Additional options when scanning .................................................................................................................................... 131

HP JetAdvantage business solutions ............................................................................................................................... 134

Additional scan tasks .......................................................................................................................................................... 135

7 F

7 F7 Fax ..........................................................................................................................................................................................................

ax ..........................................................................................................................................................................................................

ax ..........................................................................................................................................................................................................ax .......................................................................................................................................................................................................... 137

137

137 137

Set up fax .............................................................................................................................................................................. 138

Introduction ...................................................................................................................................................... 138

Set up fax by using the printer control panel ............................................................................................. 138

Change fax ................................................................................................................................................. 139congurations

Fax dialing settings ......................................................................................................................................... 139

General fax send settings .............................................................................................................................. 140

Fax receive settings ........................................................................................................................................ 140

Send a fax ............................................................................................................................................................................. 142

Additional fax tasks ............................................................................................................................................................. 144

8 Manage the printer ..............................................................................................................................................................................

8 Manage the printer ..............................................................................................................................................................................8 Manage the printer .............................................................................................................................................................................. 145

145

145 145

Advanced with the HP Embedded Web Server (EWS) ........................................................................... 146conguration

Introduction ...................................................................................................................................................... 146

How to access the HP Embedded Web Server (EWS) ............................................................................... 147

HP Embedded Web Server features ............................................................................................................ 147

Information tab ........................................................................................................................... 147

General tab .................................................................................................................................. 148

Copy/Print tab ............................................................................................................................. 149

Scan/Digital Send tab ................................................................................................................ 149

Fax tab .......................................................................................................................................... 150

Supplies tab ................................................................................................................................. 151

Troubleshooting tab .................................................................................................................. 151

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Security tab ................................................................................................................................. 152

HP Web Services tab .................................................................................................................. 152

Networking tab ........................................................................................................................... 152

Other Links list ............................................................................................................................ 154

Congure IP network settings ........................................................................................................................................... 155

Printer sharing disclaimer .............................................................................................................................. 155

View or change network settings ................................................................................................................. 155

Rename the printer on a network ................................................................................................................ 155

Manually IPv4 TCP/IP parameters from the control panel ..................................................... 156congure

Manually IPv6 TCP/IP parameters from the control panel ..................................................... 156congure

Link speed and duplex settings .................................................................................................................... 157

Printer security features ..................................................................................................................................................... 158

Introduction ...................................................................................................................................................... 158

Security statements ....................................................................................................................................... 158

Assign or change the system password using the HP Embedded Web Server .................................... 158

IP Security ......................................................................................................................................................... 159

Lock the formatter .......................................................................................................................................... 159

Encryption support: HP High Performance Secure Hard Disks ............................................................... 159

Energy-conservation settings ........................................................................................................................................... 160

Introduction ...................................................................................................................................................... 160

Print with EconoMode .................................................................................................................................... 160

Set the sleep timer and the printer to use 1 watt or less of power ...................................... 160congure

Set the sleep schedule ................................................................................................................................... 161

HP Web Jetadmin ................................................................................................................................................................. 162

Software and updates ....................................................................................................................................... 163rmware

9 Solve pr

9 Solve pr9 Solve problems .....................................................................................................................................................................................

oblems .....................................................................................................................................................................................

oblems .....................................................................................................................................................................................oblems ..................................................................................................................................................................................... 165

165

165 165

Customer support ................................................................................................................................................................ 166

Control panel help system ................................................................................................................................................. 167

Reset factory settings ......................................................................................................................................................... 168

Introduction ...................................................................................................................................................... 168

Method one: Reset factory settings from the printer control panel ....................................................... 168

Method two: Reset factory settings from the HP Embedded Web Server (network-connected

printers only) .................................................................................................................................................... 168

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel .............................. 169

Change the “Very Low” settings ................................................................................................................... 169

For printers with fax capability ................................................................................................. 169

Order supplies ................................................................................................................................................. 170

Printer does not pick up paper or misfeeds .................................................................................................................... 171

Introduction ...................................................................................................................................................... 171

The printer does not pick up paper .............................................................................................................. 171

viii ENWW

The printer picks up multiple sheets of paper ............................................................................................ 173

The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 177

Clear paper jams .................................................................................................................................................................. 178

Introduction ...................................................................................................................................................... 178

Paper jam locations ........................................................................................................................................ 179

Auto-navigation for clearing paper jams ..................................................................................................... 180

Experiencing frequent or recurring paper jams? ....................................................................................... 180

Clear paper jams in the document feeder (31.13) .................................................................................... 181

Clear paper jams in Tray 1 (13.A1) ............................................................................................................... 183

Clear paper jams in Trays 2, 3, 4, 5 (13.A2, 13.A3, 13.A4, 13.A5) .......................................................... 185

Clear paper jams in the 2,000-sheet high-capacity input tray (13.A, 13.F) .......................................... 188

Clear paper jams in the right door and fuser area (13.B9, 13.B2, 13.FF) .............................................. 192

Clear paper jams in the output bin (13.E1) ................................................................................................. 195

Clear paper jams in the duplexer (13.C, 13.D, 13.B) .................................................................................. 195

Clear paper jams in the envelope feeder (13.A) ......................................................................................... 196

Clear paper jams in the HP 900-sheet 3-bin Stapling Mailbox (13.E, 13.7) .......................................... 198

Clear staple jams (13.8) ................................................................................................................................. 200

Resolving mono print quality problems ........................................................................................................................... 203

Introduction ...................................................................................................................................................... 203

Troubleshoot print quality ............................................................................................................................. 203

Update the printer ..................................................................................................... 203rmware

Print from a software program ................................................................................ 203dierent

Check the paper-type setting for the print job ...................................................................... 203

Check the paper type setting on the printer ..................................................... 204

Check the paper type setting (Windows) ........................................................... 204

Check the paper type setting (macOS) ............................................................... 204

Check toner-cartridge status .................................................................................................... 204

Print a cleaning page ................................................................................................................. 205

Visually inspect the toner cartridge or cartridges ................................................................. 205

Check paper and the printing environment ............................................................................ 206

Step one: Use paper that meets HP .......................................... 206specications

Step two: Check the environment ....................................................................... 206

Step three: Set the individual tray alignment .................................................... 206

Try a print driver ......................................................................................................... 207dierent

Check the EconoMode settings ................................................................................................ 207

Adjust print density .................................................................................................................... 208

Troubleshoot image defects .................................................................................................... 208

Improve copy image quality ............................................................................................................................................... 216

Check the scanner glass for dirt and smudges .......................................................................................... 216

Calibrate the scanner ...................................................................................................................................... 217

Check the paper settings ............................................................................................................................... 218

ENWW ix

Check the paper selection options .......................................................................................... 218

Check the image-adjustment settings ........................................................................................................ 218

Optimize copy quality for text or pictures ................................................................................................... 219

Edge-to-edge copying .................................................................................................................................... 219

Improve scan image quality ............................................................................................................................................... 220

Check the scanner glass for dirt and smudges .......................................................................................... 220

Check the resolution settings ....................................................................................................................... 221

Check the image-adjustment settings ........................................................................................................ 222

Optimize scan quality for text or pictures ................................................................................................... 222

Check the output-quality settings ................................................................................................................ 223

Improve fax image quality .................................................................................................................................................. 224

Check the scanner glass for dirt and smudges .......................................................................................... 224

Check the send-fax resolution settings ....................................................................................................... 225

Check the image-adjustment settings ........................................................................................................ 226

Optimize fax quality for text or pictures ..................................................................................................... 226

Check the error-correction settings ............................................................................................................. 226

Check the setting ........................................................................................................................ 227t-to-page

Send to a fax machine .................................................................................................................... 227dierent

Check the sender's fax machine ................................................................................................................... 227

Solve wired network problems .......................................................................................................................................... 228

Introduction ...................................................................................................................................................... 228

Poor physical connection ............................................................................................................................... 228

The computer is using the incorrect IP address for the printer ............................................................... 228

The computer is unable to communicate with the printer ....................................................................... 229

The printer is using incorrect link and duplex settings for the network ................................................ 229

New software programs might be causing compatibility problems ...................................................... 229

The computer or workstation might be set up incorrectly ...................................................................... 229

The printer is disabled, or other network settings are incorrect ............................................................. 229

Solve wireless network problems ..................................................................................................................................... 230

Introduction ...................................................................................................................................................... 230

Wireless connectivity checklist ..................................................................................................................... 230

The printer does not print after the wireless completes ................................................. 231conguration

The printer does not print, and the computer has a third-party installed .............................. 231rewall

The wireless connection does not work after moving the wireless router or printer .......................... 231

Cannot connect more computers to the wireless printer ........................................................................ 232

The wireless printer loses communication when connected to a VPN .................................................. 232

The network does not appear in the wireless networks list .................................................................... 232

The wireless network is not functioning ..................................................................................................... 232

Reduce interference on a wireless network ............................................................................................... 233

Solve fax problems .............................................................................................................................................................. 234

Checklist for solving fax problems ............................................................................................................... 234

x ENWW

What type of phone line are you using? ................................................................................. 234

Are you using a surge-protection device? .............................................................................. 234

Are you using a phone company voice-messaging service or an answering machine? . 234

Does your phone line have a call-waiting feature? ............................................................... 235

Check fax accessory status ....................................................................................................... 235

General fax problems ..................................................................................................................................... 236

The fax failed to send ................................................................................................................ 236

An Out of Memory status message displays on the printer control panel ........................ 236

Print quality of a photo is poor or prints as a gray box ........................................................ 236

You touched the Stop button to cancel a fax, but the fax was still sent ............................ 236

No fax address book button displays ...................................................................................... 236

Not able to locate the Fax settings in HP Web Jetadmin ..................................................... 236

The header is appended to the top of the page when the overlay option is enabled .... 236

A mix of names and numbers is in the recipients box .......................................................... 236

A one-page fax prints as two pages ........................................................................................ 236

A document stops in the document feeder in the middle of faxing ................................... 237

The volume for sounds coming from the fax accessory is too high or too low ............... 237

Index ...........................................................................................................................................................................................................

Index ...........................................................................................................................................................................................................Index ........................................................................................................................................................................................................... 239

239

239 239

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xii ENWW

1

11 Printer o

Printer o

Printer oPrinter overview

verview

verviewverview

●Warning icons

●Potential shock hazard

●Printer views

●Printer specications

●Printer hardware setup and software installation

For more inf

For more infFor more information

ormation

ormationormation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

W

WWarning icons

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arning iconsarning icons

Warning icon The following warning icons may appear on HP products. Apply appropriate caution denitions:

where applicable.

●

ENWW Warning icons 1

Caution: Electric shock

●

Caution: Hot surface

●

Caution: Keep body parts away from moving parts

●

Caution: Sharp edge in close proximity

P

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tial shock hazardtial shock hazard

Always follow basic safety precautions when using this product to reduce risk of injury from or electric shock.re

●Read and understand all instructions in the user guide.

●Observe all warnings and instructions marked on the product.

●Use only a grounded electrical outlet when connecting the product to a power source. If you do not know

whether the outlet is grounded, check with a electrician.qualied

●Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.

●Unplug this product from wall outlets before cleaning.

●Do not install or use this product near water or when you are wet.

●Install the product securely on a stable surface.

●Install the product in a protected location where no one can step on or trip over the power cord.

2 Chapter 1 Printer overview ENWW

Printer views

Printer viewsPrinter views

●Printer front view

●Printer back view

●Interface ports

●Control-panel view

Printer fr

Printer frPrinter front view

ont view

ont viewont view

22

2

3

14

15

13

16

1

2

6

5

4

7

9

10

12

8

11

18

19

20

21

17

1

23

1 Control panel with color touchscreen display (tilts up for easier viewing)

2 Document-feeder input tray

3 Document-feeder output bin

4 Document-feeder output extension (extend this when scanning longer—such as legal—paper)

5 Scanner assembly

ENWW Printer views 3

6 Right door (access for clearing jams)

7 Tray 1 (multipurpose tray)

8 Formatter (contains the interface ports)

9 Slot for a cable-type security lock

10 Power connection

11 Tray 2

12 buttonOn/o

13 Walk-up USB port

14 Output bin

15 Output bin extension

16 1 x 550-sheet paper feeder with stand (included with the M635fht; optional for the M634dn, M634h, M634z M635h, M635z,

M636fh, and M636z)

17 3 x 550-sheet paper feeder with stand (included with the M634z; optional for the M634dn, M634h, M635fht, M635h, M635z,

M636fh, and M636z)

18 HP Stapling Mailbox (included with the M634z, M635z, and M636z)

19 Hardware integration pocket (for connecting accessories and third-party devices)

20 Keyboard (M634h, M635z, and M636z only. Pull the keyboard straight out to use it.)

CAUTION:

CAUTION:CAUTION: Close the keyboard when it is not in use.

21 Stapler door (included with the M634z, M635z, and M636z)

22 1x550-sheet tray and 2,000-sheet high-capacity input tray (included with the M635z and M636z; optional for the M634dn,

M634h, M634z, M635fht, M635h, and M636fh)

4 Chapter 1 Printer overview ENWW

Printer back view

Printer back viewPrinter back view

3

2

1

4

5

1 Document feeder cover release latch

2 Document-feeder cover (access for clearing jams)

3 Cartridge door release button

4 Cartridge door (access to the toner cartridge)

5 Serial number and product number label

ENWW Printer views 5

Interface ports

Interface portsInterface ports

1

2

3

4

1 Host USB port for connecting external USB devices (this port might be covered)

NO

NONOTE:

TE:

TE:TE: For easy-access USB printing, use the USB port near the control panel.

2 Hi-Speed USB 2.0 printing port

3 Local area network (LAN) Ethernet (RJ-45) network port

4 Fax port (fax models only)

Con

ConContr

tr

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ol

olol-panel view

-panel view

-panel view-panel view

The Home screen provides access to the printer features and indicates the current status of the printer.

Return to the Home screen at any time by touching the Home button on the left side of the printer control panel,

or touch the Home button in the upper-left corner of most screens.

NO

NONOTE:

TE:

TE:TE: For more information about the printer-control-panel features, go to www.hp.com/support/ljM634MFP,

www.hp.com/support/ljM635MFP www.hp.com/support/ljM636MFP, or Select , and then select

Manuals

ManualsManuals General

General

General General

reference

referencereference.

NO

NONOTE:

TE:

TE:TE: The features that appear on the Home screen can vary, depending on the printer conguration.

6 Chapter 1 Printer overview ENWW

3 421 5 6 7

8

9

10

12

13

11

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Printer component

Printer componentPrinter component Description

Description

DescriptionDescription

1Home button Touch the Home button to return to the Home screen.

2 Applications area Touch any of the icons to open the application. Swipe the screen sideways to access more

applications.

NO

NONOTE:

TE:

TE:TE: The available applications vary by printer. The administrator can which congure

applications appear and the order in which they appear.

3 button Touch the button to clear changes, release the printer from a paused state, reset Reset Reset

the copy count display hidden errors, and restore the default settings (including the eld,

language and keyboard layout).

4 or button Touch the button to access secured features.Sign In Sign Out Sign In

Touch the button to sign out of the printer. The printer restores all options to the Sign Out

default settings.

NO

NONOTE:

TE:

TE:TE: This button displays only if the administrator has the printer to require congured

permission for access to features.

ENWW Printer views 7

T

TTable 1-1

able 1-1

able 1-1able 1-1 Printer contr

Printer contr

Printer contr Printer control-panel vie

ol-panel vie

ol-panel vieol-panel view legend (continued)

w legend (continued)

w legend (continued)w legend (continued)

Image

Image Image

call

callcallout

out

outout

Printer component

Printer componentPrinter component Description

Description

DescriptionDescription

5Information button Touch the information button to access a screen that provides access to several types of

printer information. Touch the buttons at the bottom of the screen for the following

information:

●Display Language: Change the language setting for the current user session.

●Sleep Mode: Place the printer into sleep mode.

●Wi-Fi Direct: View information for how to connect directly to the printer using a

phone, tablet, or other device with Wi-Fi (only when an HP Jetdirect 3100w BLE/NFC/

Wireless Accessory is installed).

●Wireless: View or change wireless connection settings (only when an optional HP

Jetdirect 2900nw Print Server wireless accessory is installed).

●Ethernet: View or change Ethernet connection settings.

●HP Web Services: View information to connect and print to the printer using HP Web

Services (ePrint).

●Fax Number: View the printer fax number (fax models only).

6Help button Touch the Help button to open the embedded help system.

7 Current time Displays the current time.

8 button Touch the button to start a copy job.Start Copy Start Copy

9 Copy count The copy count indicates the number of copies that the printer is set to make.

10 Home-screen page indicator Indicates the number of pages on the Home screen or in an application. The current page

is highlighted. Swipe the screen sideways to scroll between pages.

11 Keyboard

(Flow models only)

Flow models include a physical keyboard. The keys are mapped to a language in the same

way the virtual keyboard on the printer touchscreen is mapped. Whenever the keyboard

layout for the virtual keyboard changes, the keys on the physical keyboard are remapped

to match the new settings.

NO

NONOTE:

TE:

TE:TE: In some locations, the printer comes with adhesive keyboard overlays to

customize the keys for languages.dierent

12 Easy-access USB port Insert a USB drive for printing or scanning without a computer or to update the ash

printer rmware.

NO

NONOTE:

TE:

TE:TE: An administrator must enable this port before use.

13 Hardware integration pocket

(HIP)

For connecting accessory and third-party devices.

8 Chapter 1 Printer overview ENWW

How t

How tHow to use the to

o use the to

o use the too use the touchscreen con

uchscreen con

uchscreen conuchscreen control panel

trol panel

trol paneltrol panel

Use the following actions to use the printer touchscreen control panel.

Action

ActionAction Description

Description

DescriptionDescription Example

Example

ExampleExample

T

TTouch

ouch

ouchouch Touch an item on the screen to select that item

or open that menu. Also, when scrolling through

menus, touch the screen to stop the briey

scrolling.

Touch the icon to open the app.Settings Settings

Swipe

SwipeSwipe Touch the screen and then move your nger

horizontally to scroll the screen sideways.

Swipe until the app displays.Settings

Scrol

ScrolScroll

l

ll Touch the screen and then move your nger

vertically to scroll the screen up and down. When

scrolling through menus, touch the screen briey

to stop the scrolling.

Scroll through the app.Settings

ENWW Printer views 9

Printer

Printer Printer specications

specications

specicationsspecications

IMPORT

IMPORTIMPORTANT

ANT

ANTANT:

:

:: The following are correct at the time of publication, but they are subject to change. specications

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

●Technical specications

●Supported operating systems

●Mobile printing solutions

●Printer dimensions

●Power consumption, electrical and acoustic emissionsspecications,

●Operating environment range

Technical

Technical Technical specications

specications

specicationsspecications

Model name

Model nameModel name Product number

Product number

Product numberProduct number

M634dn 7PS94A

M634h 7PS95A

M634z 7PS96A

M635fht 7PS98A

M635h 7PS97A

M635z 7PS99A

M636fh 7PT00A

M636z 7PT01A

Paper handling

Paper handling Paper handling specications

specications

specicationsspecications

T

TTable

able

able able 1-2

1-2

1-21-2 M634 Paper handling

M634 Paper handling

M634 Paper handling M634 Paper handling specications

specications

specicationsspecications

Paper handling feature

Paper handling featurePaper handling features

s

ss M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Tray 1 (100-sheet capacity)

Tray 2 (550-sheet capacity)

1 x 550-sheet paper feeder

NO

NONOTE:

TE:

TE:TE: These models accepts up

to six optional 1 x 550-sheet

feeders

Optional Optional Optional

1 x 550-sheet paper feeder with

stand

Optional Optional Optional

1 x 550-sheet feeder plus 2,000-

sheet high-capacity feeder

Optional Optional Optional

10 Chapter 1 Printer overview ENWW

T

TTable 1-2

able 1-2

able 1-2able 1-2 M634 Paper handling

M634 Paper handling

M634 Paper handling M634 Paper handling (c

(c

(c (continued)

ontinued)

ontinued)ontinued)

specications

specicationsspecications

Paper handling feature

Paper handling featurePaper handling features

s

ss M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

3 x 550-sheet paper feeder with

stand

Optional Optional

Envelope feeder cassette for

printing up to 75 envelopes

Optional Optional Optional

900-sheet 3-bin Stapling Mailbox Not supported Not supported

Automatic duplex printing

T

TTable 1-3

able 1-3

able 1-3able 1-3 M635 L

M635 L

M635 L M635 L

Paper handling feature

Paper handling featurePaper handling features

s

ss M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

Tray 1 (100-sheet capacity)

Tray 2 (550-sheet capacity)

1 x 550-sheet paper feeder

NO

NONOTE:

TE:

TE:TE: These models accepts up

to six optional 1 x 550-sheet

feeders

Optional Optional Optional

1 x 550-sheet paper feeder with

stand

Optional Optional

1 x 550-sheet feeder plus 2,000-

sheet high-capacity feeder

Optional Optional

3 x 550-sheet paper feeder with

stand

Optional Optional Optional

Envelope feeder cassette for

printing up to 75 envelopes

Optional Optional Optional

900-sheet 3-bin Stapling Mailbox Not supported Not supported

Automatic duplex printing

T

TTable 1-4

able 1-4

able 1-4able 1-4 M636 Paper handling

M636 Paper handling

M636 Paper handling M636 Paper handling specications

specications

specicationsspecications

Paper handling feature

Paper handling featurePaper handling features

s

ss M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

Tray 1 (100-sheet capacity)

Tray 2 (550-sheet capacity)

1 x 550-sheet paper feeder

NO

NONOTE:

TE:

TE:TE: These models accepts up to six optional

1 x 550-sheet feeders

Optional Optional

1 x 550-sheet paper feeder with stand Optional Optional

1 x 550-sheet feeder plus 2,000-sheet high-

capacity feeder

Optional

3 x 550-sheet paper feeder with stand Optional Optional

ENWW Printer 11specications

T

TTable 1-4

able 1-4

able 1-4able 1-4 M636 Paper handling

M636 Paper handling

M636 Paper handling M636 Paper handling (c

(c

(c (continued)

ontinued)

ontinued)ontinued)

specications

specicationsspecications

Paper handling feature

Paper handling featurePaper handling features

s

ss M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

Envelope feeder cassette for printing up to 75

envelopes

Optional Optional

900-sheet 3-bin Stapling Mailbox Not supported

Automatic duplex printing

Connectivity

Connectivity Connectivity specications

specications

specicationsspecications

T

TTable 1-5

able 1-5

able 1-5able 1-5 M634 Connectivity

M634 Connectivity

M634 Connectivity M634 Connectivity specications

specications

specicationsspecications

Connectivity feature

Connectivity featureConnectivity features

s

ss M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

10/100/1000 Ethernet LAN

connection with IPv4 and IPv6

Hi-Speed USB 2.0

Easy-access USB port for printing

without a computer and upgrading

the rmware

Hardware Integration Pocket for

connecting accessory and third-

party devices

HP Internal USB Ports Optional Optional Optional

HP Jetdirect 2900nw Print Server

accessory for wireless connectivity

Optional Optional Optional

HP Jetdirect 3100w BLE/NFC/

Wireless Accessory for printing from

mobile devices

NO

NONOTE:

TE:

TE:TE: Connected via the

Hardware Integration Pocket or the

rear host USB port. The

HP Jetdirect 3100w BLE/NFC/

Wireless Accessory requires the

HP Internal USB ports accessory.

Optional Optional

T

TTable 1-6

able 1-6

able 1-6able 1-6 M635 Connectivity

M635 Connectivity

M635 Connectivity M635 Connectivity specications

specications

specicationsspecications

Connectivity feature

Connectivity featureConnectivity features

s

ss M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

10/100/1000 Ethernet LAN

connection with IPv4 and IPv6

Hi-Speed USB 2.0

Easy-access USB port for printing

without a computer and upgrading

the rmware

Hardware Integration Pocket for

connecting accessory and third-

party devices

12 Chapter 1 Printer overview ENWW

T

TTable 1-6

able 1-6

able 1-6able 1-6 M635 Connectivity

M635 Connectivity

M635 Connectivity M635 Connectivity (c

(c

(c (continued)

ontinued)

ontinued)ontinued)

specications

specicationsspecications

Connectivity feature

Connectivity featureConnectivity features

s

ss M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

HP Internal USB Ports Optional Optional Optional

HP Jetdirect 2900nw Print Server

accessory for wireless connectivity

Optional Optional Optional

HP Jetdirect 3100w BLE/NFC/

Wireless Accessory for printing from

mobile devices

NO

NONOTE:

TE:

TE:TE: Connected via the

Hardware Integration Pocket or the

rear host USB port. The

HP Jetdirect 3100w BLE/NFC/

Wireless Accessory requires the

HP Internal USB ports accessory.

Optional Optional Optional

T

TTable 1-7

able 1-7

able 1-7able 1-7 M636 Connectivity

M636 Connectivity

M636 Connectivity M636 Connectivity specications

specications

specicationsspecications

Connectivity feature

Connectivity featureConnectivity features

s

ss M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

10/100/1000 Ethernet LAN connection with IPv4

and IPv6

Hi-Speed USB 2.0

Easy-access USB port for printing without a

computer and upgrading the rmware

Hardware Integration Pocket for connecting

accessory and third-party devices

HP Internal USB Ports Optional Optional

HP Jetdirect 2900nw Print Server accessory for

wireless connectivity

Optional Optional

HP Jetdirect 3100w BLE/NFC/Wireless Accessory

for printing from mobile devices

NO

NONOTE:

TE:

TE:TE: Connected via the Hardware Integration

Pocket or the rear host USB port. The

HP Jetdirect 3100w BLE/NFC/Wireless Accessory

requires the HP Internal USB ports accessory.

Optional

Print

Print Print specications

specications

specicationsspecications

T

TTable

able

able able 1-8

1-8

1-81-8 M634 Print

M634 Print

M634 Print M634 Print specications

specications

specicationsspecications

Print features

Print featuresPrint features M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Prints 52 pages per minute (ppm)

on A4 and 55 ppm on letter-size

paper

Prints 61 ppm on A4 and 65 ppm on

letter-size paper

Not supported Not supported Not supported

Prints 71 ppm on A4 and 75 ppm on

letter-size paper

Not supported Not supported Not supported

ENWW Printer 13specications

T

TTable 1-8

able 1-8

able 1-8able 1-8 M634 Print

M634 Print

M634 Print M634 Print (continued)

(continued)

(continued) (continued)

specications

specicationsspecications

Print features

Print featuresPrint features M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Easy-access USB printing (no

computer required)

Store jobs in the printer memory to

print later or print privately

T

TTable 1-9

able 1-9

able 1-9able 1-9 M635 Print

M635 Print

M635 Print M635 Print specications

specications

specicationsspecications

Print features

Print featuresPrint features M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

Prints 52 pages per minute (ppm)

on A4 and 55 ppm on letter-size

paper

Not supported Not supported Not supported

Prints 61 ppm on A4 and 65 ppm on

letter-size paper

Prints 71 ppm on A4 and 75 ppm on

letter-size paper

Not supported Not supported Not supported

Easy-access USB printing (no

computer required)

Store jobs in the printer memory to

print later or print privately

T

TTable 1-10

able 1-10

able 1-10able 1-10 M636 Print

M636 Print

M636 Print M636 Print specications

specications

specicationsspecications

Print features

Print featuresPrint features M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

Prints 52 pages per minute (ppm) on A4 and 55

ppm on letter-size paper

Not supported Not supported

Prints 61 ppm on A4 and 65 ppm on letter-size

paper

Not supported Not supported

Prints 71 ppm on A4 and 75 ppm on letter-size

paper

Easy-access USB printing (no computer required)

Store jobs in the printer memory to print later or

print privately

14 Chapter 1 Printer overview ENWW

Copy and Scan

Copy and Scan Copy and Scan specications

specications

specicationsspecications

T

TTable 1-11

able 1-11

able 1-11able 1-11 M634 Copy and Scan

M634 Copy and Scan

M634 Copy and Scan M634 Copy and Scan specications

specications

specicationsspecications

Copy and Scan fea

Copy and Scan feaCopy and Scan features

tures

turestures

NO

NONOTE:

TE:

TE:TE: Copy and scan speeds are

Copy and scan speeds are

Copy and scan speeds are Copy and scan speeds are

subject to change. F

subject to change. Fsubject to change. For the most

or the most

or the most or the most

current information, g

current information, gcurrent information, go to

o to

o to o to

www

wwwwww.hp.com/support/ljM634MFP

.hp.com/support/ljM634MFP

.hp.com/support/ljM634MFP.hp.com/support/ljM634MFP,

,

, ,

www

wwwwww.hp.com/support/ljM635MFP

.hp.com/support/ljM635MFP

.hp.com/support/ljM635MFP.hp.com/support/ljM635MFP,

,

, ,

or

or or www

www

wwwwww.hp.com/support/

.hp.com/support/

.hp.com/support/.hp.com/support/

ljM636MFP

ljM636MFPljM636MFP

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Copies 52 pages per minute (ppm)

on A4 and 55 ppm on letter-size

paper

Copies 61 ppm on A4 and 65 ppm

on letter-size paper

Not supported Not supported Not supported

Copies 71 ppm on A4 and 75 ppm

on letter-size paper

Not supported Not supported Not supported

Scans at 75 images per minute

(ipm) (monochrome or color).

Not supported

Scans at 120 ipm (monochrome

and color).

Not supported Not supported

Easy-access USB copying and

scanning (no computer required)

150-page document feeder with

electronic duplex copying and

scanning

HP EveryPage Technologies

including ultrasonic multi-feed

detection

Not supported Not supported

Embedded optical character

recognition (OCR) provides the

ability to convert printed pages into

text that can be edited or searched

using a computer.

Not supported Not supported

SMART Label feature provides

paper-edge detection for automatic

page cropping

Not supported Not supported

Automatic page orientation for

pages that have at least 100

characters of text.

Not supported Not supported

Automatic tone adjustment sets

contrast, brightness, and

background removal for each page.

Not supported Not supported

ENWW Printer 15specications

T

TTable 1-12

able 1-12

able 1-12able 1-12 M635 Copy and Scan

M635 Copy and Scan

M635 Copy and Scan M635 Copy and Scan specications

specications

specicationsspecications

Copy and Scan fea

Copy and Scan feaCopy and Scan features

tures

turestures

NO

NONOTE:

TE:

TE:TE: Copy and scan speeds are

Copy and scan speeds are

Copy and scan speeds are Copy and scan speeds are

subject to change. F

subject to change. Fsubject to change. For the most

or the most

or the most or the most

current information, g

current information, gcurrent information, go to

o to

o to o to

www

wwwwww.hp.com/support/ljM634MFP

.hp.com/support/ljM634MFP

.hp.com/support/ljM634MFP.hp.com/support/ljM634MFP,

,

, ,

www

wwwwww.hp.com/support/ljM635MFP

.hp.com/support/ljM635MFP

.hp.com/support/ljM635MFP.hp.com/support/ljM635MFP,

,

, ,

or

or or www

www

wwwwww.hp.com/support/

.hp.com/support/

.hp.com/support/.hp.com/support/

ljM636MFP

ljM636MFPljM636MFP

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

Copies 52 pages per minute (ppm)

on A4 and 55 ppm on letter-size

paper

Not supported Not supported Not supported

Copies 61 ppm on A4 and 65 ppm

on letter-size paper

Copies 71 ppm on A4 and 75 ppm

on letter-size paper

Not supported Not supported Not supported

Scans at 75 images per minute

(ipm) (monochrome or color).

Not supported

Scans at 120 ipm (monochrome

and color).

Not supported Not supported

Easy-access USB copying and

scanning (no computer required)

150-page document feeder with

electronic duplex copying and

scanning

HP EveryPage Technologies

including ultrasonic multi-feed

detection

Not supported Not supported

Embedded optical character

recognition (OCR) provides the

ability to convert printed pages into

text that can be edited or searched

using a computer.

Not supported Not supported

SMART Label feature provides

paper-edge detection for automatic

page cropping

Not supported Not supported

Automatic page orientation for

pages that have at least 100

characters of text.

Not supported Not supported

Automatic tone adjustment sets

contrast, brightness, and

background removal for each page.

Not supported Not supported

16 Chapter 1 Printer overview ENWW

T

TTable 1-13

able 1-13

able 1-13able 1-13 M636 Copy and Scan

M636 Copy and Scan

M636 Copy and Scan M636 Copy and Scan specications

specications

specicationsspecications

Copy and Scan fea

Copy and Scan feaCopy and Scan features

tures

turestures

NO

NONOTE:

TE:

TE:TE: Copy and scan speeds are subject t

Copy and scan speeds are subject t

Copy and scan speeds are subject tCopy and scan speeds are subject to

o

o o

change. For the mos

change. For the moschange. For the most current information, g

t current information, g

t current information, gt current information, go to

o to

o to o to

www

wwwwww.hp.com/support/ljM634MFP

.hp.com/support/ljM634MFP

.hp.com/support/ljM634MFP.hp.com/support/ljM634MFP www

www

wwwwww.hp.com/

.hp.com/

.hp.com/.hp.com/

,

, ,

support/ljM635MFP

support/ljM635MFPsupport/ljM635MFP www.hp.c

www.hp.c

www.hp.cwww.hp.com/support/

om/support/

om/support/om/support/

, or

, or , or

ljM636MFP

ljM636MFPljM636MFP

M636fh

M636fhM636fh M636z

M636z

M636zM636z

Copies 52 pages per minute (ppm) on A4 and

55 ppm on letter-size paper

Not supported Not supported

Copies 61 ppm on A4 and 65 ppm on letter-size

paper

Not supported Not supported

Copies 71 ppm on A4 and 75 ppm on letter-size

paper

Scans at 75 images per minute (ipm)

(monochrome or color).

Not supported

Scans at 120 ipm (monochrome and color). Not supported

Easy-access USB copying and scanning (no

computer required)

150-page document feeder with electronic

duplex copying and scanning

HP EveryPage Technologies including ultrasonic

multi-feed detection

Not supported

Embedded optical character recognition (OCR)

provides the ability to convert printed pages into

text that can be edited or searched using a

computer.

Not supported

SMART Label feature provides paper-edge

detection for automatic page cropping

Not supported

Automatic page orientation for pages that have

at least 100 characters of text.

Not supported

Automatic tone adjustment sets contrast,

brightness, and background removal for each

page.

Not supported

Digital Send

Digital Send Digital Send specications

specications

specicationsspecications

T

TTable

able

able able 1-14

1-14

1-141-14 M634 Digital Send

M634 Digital Send

M634 Digital Send M634 Digital Send specications

specications

specicationsspecications

Digital Send features

Digital Send featuresDigital Send features M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Send documents to email, USB, and

shared folders on a network

Send documents to SharePoint® Not supported Not supported

ENWW Printer 17specications

T

TTable 1-15

able 1-15

able 1-15able 1-15 M635 Digital Send

M635 Digital Send

M635 Digital Send M635 Digital Send specications

specications

specicationsspecications

Digital Send features

Digital Send featuresDigital Send features M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

Send documents to email, USB, and

shared folders on a network

Send documents to SharePoint® Not supported Not supported

T

TTable 1-16

able 1-16

able 1-16able 1-16 M636 Digital Send

M636 Digital Send

M636 Digital Send M636 Digital Send specications

specications

specicationsspecications

Digital Send features

Digital Send featuresDigital Send features M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

Send documents to email, USB, and shared

folders on a network

Send documents to SharePoint® Not supported

Memory

Memory Memory specications

specications

specicationsspecications

T

TTable 1-17

able 1-17

able 1-17able 1-17 M634 Memory

M634 Memory

M634 Memory M634 Memory specications

specications

specicationsspecications

Memory features

Memory featuresMemory features M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

1.75 GB base memory, expandable

to 2.5 GB

Not supported

2.25 GB base memory, expandable

to 3 GB

Not supported Not supported

T

TTable 1-18

able 1-18

able 1-18able 1-18 M635 Memory

M635 Memory

M635 Memory M635 Memory specications

specications

specicationsspecications

Memory features

Memory featuresMemory features M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

1.75 GB base memory, expandable

to 2.5 GB

Not supported

2.25 GB base memory, expandable

to 3 GB

Not supported Not supported

T

TTable 1-19

able 1-19

able 1-19able 1-19 M636 Memory

M636 Memory

M636 Memory M636 Memory specications

specications

specicationsspecications

Memory features

Memory featuresMemory features M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

1.75 GB base memory, expandable to 2.5 GB Not supported

2.25 GB base memory, expandable to 3 GB Not supported

Other

Other Other specications

specications

specicationsspecications

T

TTable

able

able able 1-20

1-20

1-201-20 M634 Other

M634 Other

M634 Other M634 Other specications

specications

specicationsspecications

Other features

Other featuresOther features M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Touchscreen control panel

18 Chapter 1 Printer overview ENWW

T

TTable 1-20

able 1-20

able 1-20able 1-20 M634 Other

M634 Other

M634 Other M634 Other (continued)

(continued)

(continued) (continued)

specications

specicationsspecications

Other features

Other featuresOther features M634dn

M634dn

M634dnM634dn M634h

M634h

M634hM634h M634z

M634z

M634zM634z

Retractable keyboard Not supported Not supported

Mass storage: 16 GB embedded

Multi-Media Controller (eMMC)

Not supported Not supported

Mass storage: 500 GB HP High-

Performance Secure Hard Disk

Optional

Security: HP Trusted Platform

Module for encrypting all data that

passes through the printer

Fax Optional Optional

T

TTable 1-21

able 1-21

able 1-21able 1-21 M635 Other

M635 Other

M635 Other M635 Other specications

specications

specicationsspecications

Other features

Other featuresOther features M635fht

M635fht

M635fhtM635fht M635h

M635h

M635hM635h M635z

M635z

M635zM635z

Touchscreen control panel

Retractable keyboard Not supported Not supported

Mass st

Mass stMass storage

orage

orageorage: 16 GB embedded

Multi-Media Controller (eMMC)

Not supported Not supported Not supported

Mass storage: 500 GB HP High-

Performance Secure Hard Disk

Security: HP Trusted Platform

Module for encrypting all data that

passes through the printer

Fax Optional

T

TTable 1-22

able 1-22

able 1-22able 1-22 M636 Other

M636 Other

M636 Other M636 Other specications

specications

specicationsspecications

Other features

Other featuresOther features M636fh

M636fh

M636fhM636fh M636z

M636z

M636zM636z

Touchscreen control panel

Retractable keyboard Not supported

Mass st

Mass stMass storage

orage

orageorage: 16 GB embedded Multi-Media

Controller (eMMC)

Not supported Not supported

Mass storage: 500 GB HP High-Performance

Secure Hard Disk

Security: HP Trusted Platform Module for

encrypting all data that passes through the

printer

Fax

Supported operating sys

Supported operating sysSupported operating systems

tems

temstems

Linux:

Linux:Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

ENWW Printer 19specications

UNIX:

UNIX:UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

The following information applies to the Windows HP PCL 6 print drivers, HP print drivers for printer-specic

macOS, and to the software installer.

Windows:

Windows:Windows: Download HP Easy Start from 123.hp.com/LaserJet to install the HP print driver. Or, go to the printer-

support website for this printer: www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP to download the print driver or the software installer to install the HP print

driver.

macOS:

macOS:macOS: Mac computers are supported with this printer. Download HP Easy Start either from 123.hp.com/

LaserJet or from the Printer Support page, and then use HP Easy Start to install the HP print driver.

1.

1.1. Go to 123.hp.com/LaserJet.

2.

2.2. Follow the steps provided to download the printer software.

T

TTable 1-23

able 1-23

able 1-23able 1-23 Supported opera

Supported opera

Supported opera Supported operating systems and print drivers

ting systems and print drivers

ting systems and print driversting systems and print drivers

Operating system

Operating systemOperating system Print driver (f

Print driver (f

Print driver (fPrint driver (for Windows, or the installer on the web f

or Windows, or the installer on the web f

or Windows, or the installer on the web for Windows, or the installer on the web for macOS)

or macOS)

or macOS)or macOS)

Windows 7, 32-bit and 64-bit The “HP PCL 6” print driver is installed for this printer-specic

operating system as part of the software installation.

Windows 8, 32-bit and 64-bit The “HP PCL 6” print driver is installed for this printer-specic

operating system as part of the software installation.

Windows 8.1, 32-bit and 64-bit The “HP PCL-6” V4 print driver is installed for this printer-specic

operating system as part of the software installation.

Windows 10, 32-bit and 64-bit The “HP PCL-6” V4 print driver is installed for this printer-specic

operating system as part of the software installation.

Windows Server 2008 R2, SP 1, 64-bit The PCL 6 print driver is available for download from printer-specic

the printer-support website. Download the driver, and then use the

Microsoft Add Printer tool to install it.

Windows Server 2012, 64-bit The PCL 6 print driver is available for download from printer-specic

the printer-support website. Download the driver, and then use the

Microsoft Add Printer tool to install it.

Windows Server 2012 R2, 64-bit The PCL 6 print driver is available for download from printer-specic

the printer-support website. Download the driver, and then use the

Microsoft Add Printer tool to install it.

Windows Server 2016, 64-bit The PCL 6 print driver is available for download from printer-specic

the printer-support website. Download the driver, and then use the

Microsoft Add Printer tool to install it.

Windows Server 2019, 64-bit The PCL 6 print driver is available for download from printer-specic

the printer-support website. Download the driver, and then use the

Microsoft Add Printer tool to install it.

macOS 10.13 High Sierra, macOS 10.14 Mojave, macOS 10.15

Catalina

Download HP Easy Start from , and then use it 123.hp.com/LaserJet

to install the print driver.

NO

NONOTE:

TE:

TE:TE: Supported operating systems can change.

NO

NONOTE:

TE:

TE:TE: For a current list of supported operating systems, go to www.hp.com/support/ljM634MFP,

www.hp.com/support/ljM635MFP www.hp.com/support/ljM636MFP, or for HP's all-inclusive help for the printer.

20 Chapter 1 Printer overview ENWW

NO

NONOTE:

TE:

TE:TE: For details on client and server operating systems and for HP UPD driver support for this printer, go to

www.hp.com/go/upd. Under Additional inf

Additional inf

Additional infAdditional information

ormation

ormationormation, click the links.

T

TTable 1-24

able 1-24

able 1-24able 1-24 Minimum system requirements

Minimum system requirements

Minimum system requirements Minimum system requirements

Windows

WindowsWindows macOS

macOS

macOSmacOS

●Internet connection

●Dedicated USB 1.1 or 2.0 connection or a network connection

●2 GB of available hard-disk space

●1 GB RAM (32-bit) or 2 GB RAM (64-bit)

●Internet connection

●Dedicated USB 1.1 or 2.0 connection or a network connection

●1.5 GB of available hard-disk space

NO

NONOTE:

TE:

TE:TE: The Windows software installer installs the HP Smart Device Agent Base service. The size is le

approximately 100 kb. Its only function is to check for printers connected via USB hourly. No data is collected. If a

USB printer is found, it then tries to locate a JetAdvantage Management Connector (JAMc) instance on the

network. If a JAMc is found, the HP Smart Device Agent Base is securely upgraded to a full Smart Device Agent

from JAMc, which will then allow printed pages to be accounted for in a Managed Print Services (MPS) account.

The driver-only web packs downloaded from hp.com for the printer and installed through the Add Printer wizard

do not install this service.

To uninstall the service, open the Contr

Contr

ContrControl Panel

ol Panel

ol Panelol Panel Progr

Progr

ProgrPrograms

ams

amsams Programs and Fe

Programs and Fe

Programs and FePrograms and Features

atures

aturesatures, select or , and then select

Add/Remove Pr

Add/Remove PrAdd/Remove Programs

ograms

ogramsograms Uninstall a Pr

Uninstall a Pr

Uninstall a PrUninstall a Program

ogram

ogramogram or to remove the service. The name is le

HPSmartDeviceAgentBase

HPSmartDeviceAgentBaseHPSmartDeviceAgentBase.

Mobile printing sol

Mobile printing solMobile printing solutions

utions

utionsutions

HP multiple mobile printing solutions to enable easy printing to an HP printer from a laptop, tablet, oers

smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/

MobilePrinting.

NO

NONOTE:

TE:

TE:TE: Update the printer to ensure all mobile printing capabilities are supported.rmware

●Wi-Fi Direct (wireless models only, with HP Jetdirect 3100w BLE/NFC/Wireless accessory installed)

●HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with

HP Connected)

●HP Smart app

●Google Cloud Print

●AirPrint

●Android Printing

Printer dimensions

Printer dimensionsPrinter dimensions

T

TTable

able

able able 1-25

1-25

1-251-25 Dimensions for base models (M634dn, M634h, M635h, M636fh)

Dimensions for base models (M634dn, M634h, M635h, M636fh)

Dimensions for base models (M634dn, M634h, M635h, M636fh) Dimensions for base models (M634dn, M634h, M635h, M636fh)

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 640 mm (25.2 in) 865 mm (34.1 in)

ENWW Printer 21specications

T

TTable 1-25

able 1-25

able 1-25able 1-25 Dimensions for base models (M634dn, M634h, M635h, M636fh) (c

Dimensions for base models (M634dn, M634h, M635h, M636fh) (c

Dimensions for base models (M634dn, M634h, M635h, M636fh) (c Dimensions for base models (M634dn, M634h, M635h, M636fh) (continued)

ontinued)

ontinued)ontinued)

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Depth 558 mm (22 in) 805 mm (31.7 in)

Width 512 mm (20.15 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

33.2 kg (73.2 lb)

T

TTable 1-26

able 1-26

able 1-26able 1-26 Dimensions for M634z

Dimensions for M634z

Dimensions for M634z Dimensions for M634z

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 1,234 mm (48.6 in) 1,500 mm (59.1 in)

Depth 658 mm (25.9 in) 890 mm (35 in)

Width 661 mm (26 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

62.5 kg (137.8 lb)

T

TTable 1-27

able 1-27

able 1-27able 1-27 Dimensions for M635fht

Dimensions for M635fht

Dimensions for M635fht Dimensions for M635fht

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 1,094 mm (43.2 in) 1,365 mm (53.7 in)

Depth 600 mm (26 in) 890 mm (35 in)

Width 665 mm (26.15 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

52.5 kg (115.8 lb)

T

TTable 1-28

able 1-28

able 1-28able 1-28 Dimensions for M635z, M636z

Dimensions for M635z, M636z

Dimensions for M635z, M636z Dimensions for M635z, M636z

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 1,234 mm (48.5 in) 1,500 mm (59.1 in)

Depth 658 mm (25.9 in) 890 mm (35 in)

Width 661 mm (26 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

64.3 kg (141.8 lb)

T

TTable 1-29

able 1-29

able 1-29able 1-29 Dimensions for the 1x550-sheet paper feeder

Dimensions for the 1x550-sheet paper feeder

Dimensions for the 1x550-sheet paper feeder Dimensions for the 1x550-sheet paper feeder

Accessory fully cl

Accessory fully clAccessory fully closed

osed

osedosed Accessory fully o

Accessory fully o

Accessory fully oAccessory fully opened

pened

penedpened

Height 148 mm (5.8 in) 148 mm (5.8 in)

Depth 558 mm (22 in) 869 mm (34.2 in)

22 Chapter 1 Printer overview ENWW

T

TTable 1-29

able 1-29

able 1-29able 1-29 Dimensions for the 1x550-sheet paper feeder (c

Dimensions for the 1x550-sheet paper feeder (c

Dimensions for the 1x550-sheet paper feeder (c Dimensions for the 1x550-sheet paper feeder (continued)

ontinued)

ontinued)ontinued)

Accessory fully cl

Accessory fully clAccessory fully closed

osed

osedosed Accessory fully o

Accessory fully o

Accessory fully oAccessory fully opened

pened

penedpened

Width 512 mm (20.15 in) 617 mm (24.3 in)

Weight 6.8 kg (15 lb)

T

TTable 1-30

able 1-30

able 1-30able 1-30 Dimensions for the printer with a 1x550-sheet paper feeder

Dimensions for the printer with a 1x550-sheet paper feeder

Dimensions for the printer with a 1x550-sheet paper feeder Dimensions for the printer with a 1x550-sheet paper feeder

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 766 mm (30.15 in) 1,010 mm (39.8 in)

Depth 558 mm (22 in) 890 mm (35 in)

Width 512 mm (20.15 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

40 kg (88.2 lb)

T

TTable 1-31

able 1-31

able 1-31able 1-31 Dimensions for the 1x550-sheet feeder with printer s

Dimensions for the 1x550-sheet feeder with printer s

Dimensions for the 1x550-sheet feeder with printer s Dimensions for the 1x550-sheet feeder with printer stand

tand

tandtand

Accessory fully cl

Accessory fully clAccessory fully closed

osed

osedosed Accessory fully o

Accessory fully o

Accessory fully oAccessory fully opened

pened

penedpened

Height 478 mm (18.8 in) 478 mm (18.8 in)

Depth 658 mm (25.9 in) 1,050 mm (41.3 in)

Width 660 mm (26 in) 980 mm (38.6 in)

Weight 19.28 kg (42.5 lb)

T

TTable 1-32

able 1-32

able 1-32able 1-32 Dimensions for the printer with a 1x550-sheet feeder with printer s

Dimensions for the printer with a 1x550-sheet feeder with printer s

Dimensions for the printer with a 1x550-sheet feeder with printer s Dimensions for the printer with a 1x550-sheet feeder with printer stand

tand

tandtand

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 1,094 mm (43.2 in) 1,365 mm (53.7 in)

Depth 600 mm (26 in) 890 mm (35 in)

Width 665 mm (26.15 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

52.5 kg (115.8 lb)

T

TTable 1-33

able 1-33

able 1-33able 1-33 Dimensions for the 1x550-sheet feeder and 2,000-sheet HCI with stand

Dimensions for the 1x550-sheet feeder and 2,000-sheet HCI with stand

Dimensions for the 1x550-sheet feeder and 2,000-sheet HCI with stand Dimensions for the 1x550-sheet feeder and 2,000-sheet HCI with stand

Accessory fully cl

Accessory fully clAccessory fully closed

osed

osedosed Accessory fully o

Accessory fully o

Accessory fully oAccessory fully opened

pened

penedpened

Height 478 mm (18.8 in) 478 mm (18.8 in)

Depth 658 mm (25.9 in) 975 mm (38.4 in)

Width 660 mm (26 in) 980 mm (38.6 in)

Weight 24.5 kg (54 lb)

ENWW Printer 23specications

T

TTable 1-34

able 1-34

able 1-34able 1-34 Dimensions for the printer with a 1x550-sheet feeder and 2,000-sheet HCI with s

Dimensions for the printer with a 1x550-sheet feeder and 2,000-sheet HCI with s

Dimensions for the printer with a 1x550-sheet feeder and 2,000-sheet HCI with s Dimensions for the printer with a 1x550-sheet feeder and 2,000-sheet HCI with stand

tand

tandtand

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 1,090 mm (42.9 in) 1,360 mm (53.5 in)

Depth 658 mm (25.9 in) 890 mm (35 in)

Width 660 mm (26 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

57.7 kg (127.2 lb)

T

TTable 1-35

able 1-35

able 1-35able 1-35 Dimensions for the envel

Dimensions for the envel

Dimensions for the envel Dimensions for the envelope feeder cas

ope feeder cas

ope feeder casope feeder cassette

sette

settesette

Accessory fully cl

Accessory fully clAccessory fully closed

osed

osedosed Accessory fully o

Accessory fully o

Accessory fully oAccessory fully opened

pened

penedpened

Height 148 mm (5.8 in) 148 mm (5.8 in)

Depth 558 mm (22 in) 869 mm (34.2 in)

Width 512 mm (20.15 in) 617 mm (24.3 in)

Weight 6.9 kg (15.3 lb)

T

TTable 1-36

able 1-36

able 1-36able 1-36 Dimensions for the printer with an en

Dimensions for the printer with an en

Dimensions for the printer with an en Dimensions for the printer with an envelo

velo

velovelope feeder

pe feeder

pe feederpe feeder

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 766 mm (30.15 in) 1,010 mm (39.8 in)

Depth 558 mm (22 in) 890 mm (35 in)

Width 512 mm (20.15 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

39.6 kg (87.3 lb)

T

TTable 1-37

able 1-37

able 1-37able 1-37 Dimensions for the printer with an HP S

Dimensions for the printer with an HP S

Dimensions for the printer with an HP S Dimensions for the printer with an HP Stapling Mailbox

tapling Mailbox

tapling Mailboxtapling Mailbox

Printer fully cl

Printer fully clPrinter fully closed

osed

osedosed Printer fully opened

Printer fully opened

Printer fully openedPrinter fully opened

Height 779 mm (30.7 in) 890 mm (35 in)

Depth 558 mm (22 in) 890 mm (35 in)

Width 512 mm (20.15 in) 1,030 mm (40.5 in)

Weight (with toner

cartridge)

39.8 kg (87.7 lb)

1These values are subject to change. For current information, go to www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, ,

or www.hp.com/support/ljM636MFP.

Po

PoPower consumption, electrical

wer consumption, electrical

wer consumption, electrical wer consumption, electrical and ac

and ac

and ac and aco

o

ooustic emis

ustic emis

ustic emisustic emissions

sions

sionssions

specications,

specications,specications,

See www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP www.hp.com/support/ljM636MFP , , or

for current information.

24 Chapter 1 Printer overview ENWW

CAUTION:

CAUTION:CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert

operating voltages. This will damage the printer and void the printer warranty.

Operating en

Operating enOperating envir

vir

virvironment r

onment r

onment ronment range

ange

angeange

T

TTable 1-38

able 1-38

able 1-38able 1-38 Operating envir

Operating envir

Operating envir Operating environment r

onment r

onment ronment range

ange

angeange

Environmen

EnvironmenEnvironment

t

tt Recommended

Recommended

RecommendedRecommended All

All

AllAllowed

owed

owedowed

Temperature 17° to 25°C (62.6° to 77°F) 10° to 32.5°C (50° to 90.5°F)

Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH

ENWW Printer 25specications

Printer hardw

Printer hardwPrinter hardware setup and softw

are setup and softw

are setup and software setup and software instal

are instal

are instalare installa

la

lalation

tion

tiontion

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional

instructions, go to HP support on the Web.

Go to www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP www.hp.com/support/ljM636MFP , , or

for HP's all-inclusive help for the printer. Find the following support:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

26 Chapter 1 Printer overview ENWW

2

22 P

P

PPaper trays

aper trays

aper traysaper trays

●Introduction

●Load paper to Tray 1 (multipurpose tray)

●Load Tray 2 and the 550-sheet trays

●Load the 2,000-sheet high-capacity input tray

●Load and print envelopes

●Load and print labels

●Congure the 900-sheet 3-bin Stapling Mailbox

For more inf

For more infFor more information

ormation

ormationormation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

ENWW 27

Intr

IntrIntroduction

oduction

oductionoduction

CAUTION:

CAUTION:CAUTION: Do not extend more than one paper tray at a time.

Do not use paper tray as a step.

Keep hands out of paper trays when closing.

All trays must be closed when moving the printer.

28 Chapter 2 Paper trays ENWW

Lo

LoLoad paper t

ad paper t

ad paper tad paper to Tray 1 (mul

o Tray 1 (mul

o Tray 1 (mulo Tray 1 (multipurpose tray)

tipurpose tray)

tipurpose tray)tipurpose tray)

The following information describes how to load paper in Tray 1.

CAUTION:

CAUTION:CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

1.

1.1. Open Tray 1.

2.

2.2. Pull out the tray extension to support the paper.

ENWW Load paper to Tray 1 (multipurpose tray) 29

3.

3.3. Use the blue adjustment latch to spread the paper

guides to the correct size, and then load paper in

the tray. For information about how to orient the

paper, see Table 2-1 Tray 1 paper orientation

on page 30.

Make sure that the paper under the line on ts ll

the paper guides.

NO

NONOTE:

TE:

TE:TE: The maximum stack height is 10 mm

(0.4 in), or approximately 100 sheets of 75 g/m2

(20 lb) paper.

4.

4.4. Using the blue adjustment latch, adjust the side

guides so that they touch the paper stack, but do

not bend it.

Tray 1 paper orienta

Tray 1 paper orientaTray 1 paper orientation

tion

tiontion

T

TTable

able

able able 2-1

2-1

2-12-1 Tray 1 paper orientation

Tray 1 paper orientation

Tray 1 paper orientation Tray 1 paper orientation

Paper type

Paper typePaper type Image orientation

Image orientation

Image orientationImage orientation Duplex mode

Duplex mode

Duplex modeDuplex mode Paper size

Paper size

Paper sizePaper size How to l

How to l

How to lHow to load paper

oad paper

oad paperoad paper

Letterhead or preprinted Portrait 1-sided printing Letter, Legal, Executive,

Statement, (8.5 x Ocio

13), 3 x 5, 4 x 6, 5 x 7, 5 x

8, A4, A5, A6, RA4, B5

(JIS), B6 (JIS), L (90 x 130

mm), 10 x 15 cm, Ocio

(216 x 340), 16K 195 x

270 mm, 16K 184 x 260

mm, 16K 197 x 273 mm,

Japanese Postcard

(Postcard (JIS)), Double

Japan Postcard Rotated

(Double Postcard (JIS))

Face-down

Bottom edge leading into the printer

30 Chapter 2 Paper trays ENWW

T

TTable 2-1

able 2-1

able 2-1able 2-1 Tray 1 paper orientation (c

Tray 1 paper orientation (c

Tray 1 paper orientation (c Tray 1 paper orientation (continued)

ontinued)

ontinued)ontinued)

Paper type

Paper typePaper type Image orientation

Image orientation

Image orientationImage orientation Duplex mode

Duplex mode

Duplex modeDuplex mode Paper size

Paper size

Paper sizePaper size How to l

How to l

How to lHow to load paper

oad paper

oad paperoad paper

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, A5,

RA4, B5 (JIS), (216 Ocio

x 340),

16K 195 x 270 mm,

16K 184 x 260 mm,

16K 197 x 273 mm

Face-up

Top edge leading into the printer

Landscape 1-sided printing Letter, Legal, Executive,

Statement, (8.5 x Ocio

13), 3 x 5, 4 x 6, 5 x 7, 5 x

8, A4, A5, A6, RA4, B5

(JIS), B6 (JIS), L (90 x 130

mm), 10 x 15 cm, Ocio

(216 x 340), 16K 195 x

270 mm, 16K 184 x 260

mm, 16K 197 x 273 mm,

Japanese Postcard

(Postcard (JIS)), Double

Japan Postcard Rotated

(Double Postcard (JIS))

Face-down

Top edge toward the front of the printer

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, A5,

RA4, B5 (JIS), (216 Ocio

x 340),

16K 195 x 270 mm,

16K 184 x 260 mm,

16K 197 x 273 mm

Face-up

Top edge toward the front of the printer

ENWW Load paper to Tray 1 (multipurpose tray) 31

T

TTable 2-1

able 2-1

able 2-1able 2-1 Tray 1 paper orientation (c

Tray 1 paper orientation (c

Tray 1 paper orientation (c Tray 1 paper orientation (continued)

ontinued)

ontinued)ontinued)

Paper type

Paper typePaper type Image orientation

Image orientation

Image orientationImage orientation Duplex mode

Duplex mode

Duplex modeDuplex mode Paper size

Paper size

Paper sizePaper size How to l

How to l

How to lHow to load paper

oad paper

oad paperoad paper

Prepunched Portrait and landscape 1-sided printing Letter, Legal, Executive,

Statement, (8.5 x Ocio

13), 3 x 5, 4 x 6, 5 x 7, 5 x

8, A4, A5, A6, RA4, B5

(JIS), B6 (JIS), L (90 x 130

mm), 10 x 15 cm, Ocio

(216 x 340), 16K 195 x

270 mm, 16K 184 x 260

mm, 16K 197 x 273 mm,

Japanese Postcard

(Postcard (JIS)), Double

Japan Postcard Rotated

(Double Postcard (JIS))

Holes toward the front of the printer

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, A5,

RA4, B5 (JIS), (216 Ocio

x 340),

16K 195 x 270 mm,

16K 184 x 260 mm,

16K 197 x 273 mm

Holes toward the front of the printer

32 Chapter 2 Paper trays ENWW

Use al

Use alUse alternative letterhe

ternative letterhe

ternative letterheternative letterhead mode

ad mode

ad modead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

To use the feature, enable it by using the printer control-panel menus.

Enable Al

Enable AlEnable Alternative Letterhe

ternative Letterhe

ternative Letterheternative Letterhead Mode by using the printer contr

ad Mode by using the printer contr

ad Mode by using the printer contrad Mode by using the printer control-panel menus

ol-panel menus

ol-panel menusol-panel menus

1.

1.1. From the Home screen on the printer control panel, navigate to the application, and then select Settings

the Settings icon.

2.

2.2. Open the following menus:

a.

a.a. Copy/Print Print or

b.

b.b. Manage Trays

c.

c.c. Alternative Letterhead Mode

3.

3.3. Select , and then touch the button or press the button.Enabled Save OK

ENWW Load paper to Tray 1 (multipurpose tray) 33

Lo

LoLoad Tray 2 and the 550-sheet tr

ad Tray 2 and the 550-sheet tr

ad Tray 2 and the 550-sheet trad Tray 2 and the 550-sheet trays

ays

aysays

Intr

IntrIntroduction

oduction

oductionoduction

The following information describes how to load paper into Tray 2 and the optional 550-sheet trays. These trays

hold up to 550 sheets of 75 g/m 2 (20 lb) paper.

NO

NONOTE:

TE:

TE:TE: The procedure to load paper for the 550-sheet trays is the same as for Tray 2. Only Tray 2 is shown

here.

1.

1.1. Open the tray.

NO

NONOTE:

TE:

TE:TE: Do not open this tray while it is in use.

2.

2.2. Adjust the paper-length and paper-width guides by

squeezing the blue adjustment latches and sliding

the guides to the size of the paper being used.

3.

3.3. Load paper into the tray. Check the paper to verify

the guides touch the stack, but do not bend it. For

information about how to orient the paper, see

Table 2-2 Tray 2 and the 550-sheet trays paper

orientation on page 35.

NO

NONOTE:

TE:

TE:TE: To prevent jams, do not the tray. overll

Be sure that the top of the stack is below the tray

full indicator.

NO

NONOTE:

TE:

TE:TE: If the tray is not adjusted correctly, an

error message might appear during printing or the

paper might jam.

34 Chapter 2 Paper trays ENWW

4.

4.4. Close the tray.

5.

5.5. The tray message displays on the conguration

printer control panel.

6.

6.6. Touch the button to accept the detected type OK

and size, or touch the button to choose a Modify

dierent paper size or type.

For custom-size paper, specify the X and Y

dimensions for the paper when the prompt

displays on the printer control panel.

X

Y

7.

7.7. Select the correct type and size, and then touch

the button.OK

Tray 2 and the 550-sheet tr

Tray 2 and the 550-sheet trTray 2 and the 550-sheet trays paper orientation

ays paper orientation

ays paper orientationays paper orientation

T

TTable

able

able able 2-2

2-2

2-22-2 Tray 2 and the 550-sheet trays paper orienta

Tray 2 and the 550-sheet trays paper orienta

Tray 2 and the 550-sheet trays paper orienta Tray 2 and the 550-sheet trays paper orientation

tion

tiontion

Paper type

Paper typePaper type Image orientation

Image orientation

Image orientationImage orientation Duplex mode

Duplex mode

Duplex modeDuplex mode Paper size

Paper size

Paper sizePaper size How to l

How to l

How to lHow to load paper

oad paper

oad paperoad paper

Letterhead or preprinted Portrait 1-sided printing Letter, Legal, Executive,

Statement, (8.5 x Ocio

13), 4 x 6, 5 x 7, 5 x 8, A4,

A5, A6, RA4, B5 (JIS), B6

(JIS), L (90 x 130 mm), 10

x 15 cm, (216 x Ocio

340), 16K 195 x 270

mm, 16K 184 x 260 mm,

16K 197 x 273 mm,

Double Japan Postcard

Rotated (Double

Postcard (JIS))

Face-up

Top edge at the left side of the tray

ENWW Load Tray 2 and the 550-sheet trays 35

T

TTable 2-2

able 2-2

able 2-2able 2-2 Tray 2 and the 550-sheet trays paper orienta

Tray 2 and the 550-sheet trays paper orienta

Tray 2 and the 550-sheet trays paper orienta Tray 2 and the 550-sheet trays paper orientation (continued)

tion (continued)

tion (continued)tion (continued)

Paper type

Paper typePaper type Image orientation

Image orientation

Image orientationImage orientation Duplex mode

Duplex mode

Duplex modeDuplex mode Paper size

Paper size

Paper sizePaper size How to l

How to l

How to lHow to load paper

oad paper

oad paperoad paper

Landscape 1-sided printing Letter, Legal, Executive,

Statement, (8.5 x Ocio

13), 4 x 6, 5 x 7, 5 x 8, A4,

A5, A6, RA4, B5 (JIS), B6

(JIS), L (90 x 130 mm), 10

x 15 cm, (216 x Ocio

340), 16K 195 x 270

mm, 16K 184 x 260 mm,

16K 197 x 273 mm,

Double Japan Postcard

Rotated (Double

Postcard (JIS))

Face-up

Top edge toward the back of the tray

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, A5,

RA4, (216 x 340), Ocio

16K 195 x 270 mm,

16K 184 x 260 mm,

16K 197 x 273 mm

Face-down

Top edge toward the back of the tray

Prepunched Portrait or landscape 1-sided printing Letter, Legal, Executive,

Statement, (8.5 x Ocio

13), 4 x 6, 5 x 7, 5 x 8, A4,

A5, A6, RA4, B5 (JIS), B6

(JIS), L (90 x 130 mm), 10

x 15 cm, (216 x Ocio

340), 16K 195 x 270

mm, 16K 184 x 260 mm,

16K 197 x 273 mm,

Double Japan Postcard

Rotated (Double

Postcard (JIS))

Face-up

Holes toward the back of the tray

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

Letter, Legal, Executive,

Ocio (8.5 x 13), A4, A5,

RA4, (216 x 340), Ocio

16K 195 x 270 mm,

16K 184 x 260 mm,

16K 197 x 273 mm

Face-down

Holes toward the front of the tray

36 Chapter 2 Paper trays ENWW

Use al

Use alUse alternative letterhe

ternative letterhe

ternative letterheternative letterhead mode

ad mode

ad modead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

To use the feature, enable it by using the printer control-panel menus.

Enable Al

Enable AlEnable Alternative Letterhe

ternative Letterhe

ternative Letterheternative Letterhead Mode by using the printer contr

ad Mode by using the printer contr

ad Mode by using the printer contrad Mode by using the printer control-panel menus

ol-panel menus

ol-panel menusol-panel menus

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Copy/Print Print or

●Manage Trays

●Alternative Letterhead Mode

3.

3.3. Select , and then touch the button or press the button.Enabled Save OK

ENWW Load Tray 2 and the 550-sheet trays 37

Lo

LoLoad the 2,000-sheet high-capacity input tray

ad the 2,000-sheet high-capacity input tray

ad the 2,000-sheet high-capacity input trayad the 2,000-sheet high-capacity input tray

The following information describes how to load paper in the high-capacity input tray. This tray is part of the

1x550-sheet and 2,000-sheet high-capacity input feeder, which is included with the M635z and M636z models.

This tray holds up to 2,000 sheets of 75 g/m 2 (20 lb) paper.

1.

1.1. Open the tray.

NO

NONOTE:

TE:

TE:TE: Do not open this tray while it is in use.

2.

2.2. Adjust the paper-size lever to the correct position

for the paper.

38 Chapter 2 Paper trays ENWW

3.

3.3. Load paper into the tray.

NO

NONOTE:

TE:

TE:TE: To prevent jams, do not the tray. overll

Be sure that the top of the stack is below the tray

full indicator.

NO

NONOTE:

TE:

TE:TE: If the tray is not adjusted correctly, an

error message might appear during printing or the

paper might jam.

4.

4.4. Close the tray.

5.

5.5. The tray message displays on the conguration

printer control panel.

6.

6.6. Touch the button to accept the detected type OK

and size, or touch the button to choose a Modify

dierent paper size or type.

7.

7.7. Select the correct type and size, and then touch

the button.OK

ENWW Load the 2,000-sheet high-capacity input tray 39

Lo

LoLoad and print envel

ad and print envel

ad and print envelad and print envelopes

opes

opesopes

Intr

IntrIntroduction

oduction

oductionoduction

The following information describes how to load and print envelopes. Use Tray 1 or the envelope feeder

accessory to print on envelopes. Tray 1 holds up to 10 envelopes; the envelope feeder accessory holds 75

envelopes, depending on envelope design and environmental conditions.

To print envelopes using the manual feed option, follow these steps to select the correct settings in the print

driver, and then load the envelopes into the tray after sending the print job to the printer.

Print envel

Print envelPrint envelopes

opes

opesopes

Print envel

Print envelPrint envelopes fr

opes fr

opes fropes from Tray 1

om Tray 1

om Tray 1om Tray 1

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click or tap the Pr

Pr

PrProperties

operties

opertiesoperties Preferences

Preferences

PreferencesPreferences or button to

open the print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: To access these features from a Windows 8 or 8.1 Start screen, select Device

Device

DeviceDevices

s

ss Print

Print

PrintPrint, select , and

then select the printer.

3.

3.3. Click or tap the Paper

Paper

PaperPaper/Quality

/Quality

/Quality/Quality tab.

4.

4.4. In the drop-down list, select the correct size for the envelopes.

Paper size

Paper sizePaper size

5.

5.5. In the drop-down list, select

Paper type

Paper typePaper type Envel

Envel

EnvelEnvelope

ope

opeope.

6.

6.6. In the drop-down list, select .

Paper source

Paper sourcePaper source Manual feed

Manual feed

Manual feedManual feed

7.

7.7. Click the button to close the

OK

OKOK Document Pr

Document Pr

Document PrDocument Properties

operties

opertiesoperties dialog box.

8.

8.8. In the dialog box, click the button to print the job.

Print

PrintPrint Print

Print

PrintPrint

Print envel

Print envelPrint envelopes fr

opes fr

opes fropes from the envel

om the envel

om the envelom the envelope feeder accessory

ope feeder accessory

ope feeder accessoryope feeder accessory

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click or tap the Pr

Pr

PrProperties

operties

opertiesoperties Preferences

Preferences

PreferencesPreferences or button to

open the print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

To access these features from a Windows 8 or 8.1 Start screen, select Device

Device

DeviceDevices

s

ss Print

Print

PrintPrint, select , and then select

the printer.

3.

3.3. Click or tap the Paper

Paper

PaperPaper/Quality

/Quality

/Quality/Quality tab.

4.

4.4. Complete one of the following steps:

40 Chapter 2 Paper trays ENWW

● In the drop-down list, select the correct size for the envelopes.

Paper size

Paper sizePaper size

● In the drop-down list, select

Paper type

Paper typePaper type En

En

EnEnvelope

velope

velopevelope.

● In the drop-down list, select or —whichever tray corresponds to the

Paper source

Paper sourcePaper source Tray 3

Tray 3

Tray 3Tray 3 Tray 4

Tray 4

Tray 4Tray 4

envelope feeder.

5.

5.5. Click the button to close the Properties dialog box.

OK

OKOK Document

Document

DocumentDocument

6.

6.6. In the dialog box, click the button to print the job.

Print

PrintPrint OK

OK

OKOK

Envel

EnvelEnvelope orien

ope orien

ope orienope orientation

tation

tationtation

Tray

TrayTray Envel

Envel

EnvelEnvelope size

ope size

ope sizeope size How to l

How to l

How to lHow to load

oad

oadoad

Tray 1 Envelope #9, Envelope #10, Envelope

Monarch, Envelope B5, Envelope C5,

Envelope C6, Envelope DL

Face-down

Top edge toward the front of the printer

Envelope feeder accessory Envelope #9, Envelope #10, Envelope

Monarch, Envelope B5, Envelope C5,

Envelope C6, Envelope DL

Face-up

Top edge toward the front of the printer

ENWW Load and print envelopes 41

Lo

LoLoad and print l

ad and print l

ad and print lad and print labels

abels

abelsabels

Intr

IntrIntroduction

oduction

oductionoduction

The following information describes how to load and print labels.

To print on sheets of labels, use Tray 2 or one of the optional 550-sheet trays.

NO

NONOTE:

TE:

TE:TE: Tray 1 does not support labels.

To print labels using the manual feed option, follow these steps to select the correct settings in the print driver,

and then load the labels into the tray after sending the print job to the printer. When using manual feed, the

printer waits to print the job until it detects that the tray has been opened and closed.

Manually feed l

Manually feed lManually feed labels

abels

abelsabels

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click or tap the Pr

Pr

PrProperties

operties

opertiesoperties Preference

Preference

PreferencePreferences

s

ss or button to

open the print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: To access these features from a Windows 8 or 8.1 Start screen, select , select , and

Devices

DevicesDevices Print

Print

PrintPrint

then select the printer.

3.

3.3. Click the Paper

Paper

PaperPaper/Quality

/Quality

/Quality/Quality tab.

4.

4.4. In the drop-down list, select the correct size for the sheets of labels.

Paper size

Paper sizePaper size

5.

5.5. In the drop-down list, select .

Paper type

Paper typePaper type Labels

Labels

LabelsLabels

6.

6.6. In the drop-down list, select .

Paper source

Paper sourcePaper source Manual feed

Manual feed

Manual feedManual feed

NO

NONOTE:

TE:

TE:TE: When using manual feed, the printer prints from the lowest-numbered tray that is for congured

the correct size of paper, so it is not necessary to specify a particular tray. For example, if Tray 2 is

congured for labels, the printer will print from Tray 2. If Tray 3 is installed and for labels, but congured

Tray 2 is not for labels, the printer will print from Tray 3.congured

7.

7.7. Click the button to close the

OK

OKOK Document Pr

Document Pr

Document PrDocument Properties

operties

opertiesoperties dialog box.

8.

8.8. In the dialog box, click the button to print the job.

Print

PrintPrint Print

Print

PrintPrint

42 Chapter 2 Paper trays ENWW

Label orientation

Label orientationLabel orientation

Tray

TrayTray How to l

How to l

How to lHow to load labels

oad labels

oad labelsoad labels

Trays 2-5 Face-up

Top edge at the right of the tray

ENWW Load and print labels 43

Congure

CongureCongure the 900-sheet 3-bin S

the 900-sheet 3-bin S

the 900-sheet 3-bin S the 900-sheet 3-bin Stapling Mailbo

tapling Mailbo

tapling Mailbotapling Mailbox

x

xx

The stapling mailbox can staple documents in the upper left or upper right corners, and it can stack up to 900

sheets of paper in the three output bins. The output bins have three options: stacker mode, mode-conguration

mailbox mode, or function separator mode.

●Congure the default staple location

●Congure the operation mode

Congure

CongureCongure the defaul

the defaul

the defaul the default s

t s

t st staple l

taple l

taple ltaple location

ocation

ocationocation

1.

1.1. From the Home screen on the printer control panel, navigate to the application, and then select Settings

the icon.Settings

2.

2.2. Open the following menus:

a.

a.a. Manage Stapler/Stacker

b.

b.b. Staple

3.

3.3. Select a staple location from the list of options, and then touch the button. The following options are Save

available:

●None: No staples

●Top left or right: If the document has portrait orientation, the staple is in the top left corner of the

short edge of the paper. If the document has landscape orientation, the staple is in the top right

corner of the long edge of the paper.

●Top left: The staple is in the top left corner of the short edge of the paper.

●Top right: The staple is in the top right corner of the long edge of the paper.

1

2

1 Top left corner of the short edge of the paper

2 Top right corner of the long edge of the paper

Congure

CongureCongure the opera

the opera

the opera the operation mode

tion mode

tion modetion mode

Use this procedure to how the printer sorts jobs into the output bins.congure

44 Chapter 2 Paper trays ENWW

1.

1.1. From the Home screen on the printer control panel, navigate to the application, and then select Settings

the icon.Settings

2.

2.2. Open the following menus:

a.

a.a. Manage Stapler/Stacker

b.

b.b. Operation Mode

3.

3.3. Select a mode from the list of options, and then select the button. The following options are available:Save

●Mailbox: The printer places jobs in bins according to the person who sent them.dierent

●Stacker: The printer stacks jobs in the bins from bottom to top.

●Function Separator: The printer places jobs in bins according to printer function such as print dierent

jobs, copy jobs, or fax jobs.

To the HP print driver for the selected operation mode, complete the following steps:congure

Windows

WindowsWindows

®

®®

8.0, 8.1, and 10

8.0, 8.1, and 10 8.0, 8.1, and 10

1.

1.1. Right-click on the bottom-left corner of the screen.

2.

2.2. Select Contr

Contr

ContrControl P

ol P

ol Pol Panel

anel

anelanel Hardware and Sound

Hardware and Sound

Hardware and SoundHardware and Sound. Under , select View devices and printers

View devices and printers

View devices and printersView devices and printers.

3.

3.3. Right-click the name of the printer, and then select Printer Pr

Printer Pr

Printer PrPrinter Properties

operties

opertiesoperties.

4.

4.4. Click the tab.

Device Settings

Device SettingsDevice Settings

5.

5.5. Select . Or, in the drop-down menu next to

Update Now

Update NowUpdate Now Aut

Aut

AutAutomatic

omatic

omatic omatic Update No

Update No

Update NoUpdate Now

w

ww

Conguration

CongurationConguration, select .

NO

NONOTE:

TE:

TE:TE: Newer V4 drivers do not support Update No

Update No

Update NoUpdate Now

w

ww. For these drivers, complete of the following

one

oneone

procedures:

● Manually the operation mode under , if listed.congure Accessory Output Bin

Accessory Output Bin

Accessory Output BinAccessory Output Bin

● Stop and restart the print spooler

a.

a.a. Start

Start

StartStartClick the button (or open a search box).

b.

b.b. Type , and then press the key.services.msc Enter

c.

c.c. Right-click in the list of services, and select

Print Spooler

Print SpoolerPrint Spooler St

St

StStop

op

opop.

d.

d.d. Print Spooler

Print Spooler

Print SpoolerPrint Spooler S

S

SStart

tart

tarttartRight click again, and select .

● Shut down and restart the computer.

Windows

WindowsWindows

®

®®

7

7 7

1.

1.1. Make sure the printer is turned on and connected to the computer or a network.

2.

2.2. Open the Windows

®

Start menu, and then click Devices and Prin

Devices and Prin

Devices and PrinDevices and Printers

ters

tersters.

3.

3.3. Right-click the name of the printer, and then select Printer Pr

Printer Pr

Printer PrPrinter Properties

operties

opertiesoperties.

4.

4.4. Click the tab.

Device Settings

Device SettingsDevice Settings

5.

5.5. Select . Or, in the drop-down menu next to

Update Now

Update NowUpdate Now Aut

Aut

AutAutomatic

omatic

omatic omatic Update No

Update No

Update NoUpdate Now

w

ww

Conguration

CongurationConguration, select .

ENWW the 900-sheet 3-bin Stapling Mailbox 45Congure

macOS

macOSmacOS

1.

1.1. From the Apple menu, click Sys

Sys

SysSystem Preferences

tem Preferences

tem Preferencestem Preferences.

2.

2.2. Select (or

Print & Scan

Print & ScanPrint & Scan Printers & Scanners

Printers & Scanners

Printers & ScannersPrinters & Scanners).

3.

3.3. Select the printer, and then select . Select .

Options & Supplies

Options & SuppliesOptions & Supplies Driver

Driver

DriverDriver

4.

4.4. Manually the congure Acces

Acces

AccesAccessory Output Mode

sory Output Mode

sory Output Modesory Output Mode, if available. Or, if not available, the operation mode is

congured at the time of printing.

46 Chapter 2 Paper trays ENWW

3

33 Supplies, acces

Supplies, acces

Supplies, accesSupplies, accessories, and parts

sories, and parts

sories, and partssories, and parts

●Order supplies, accessories, and parts

●Congure the HP toner-cartridge-protection supply settings

●Replace the toner cartridge

●Replace the staple cartridge

For more inf

For more infFor more information

ormation

ormationormation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

ENWW 47

Order supplies, acces

Order supplies, accesOrder supplies, accessories, and parts

sories, and parts

sories, and partssories, and parts

Ordering

OrderingOrdering

Order supplies and paper www.hp.com/go/suresupply

Order genuine HP parts or accessories www.hp.com/buy/parts

Order through service or support providers Contact an HP-authorized service or support provider.

Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter the

printer IP address or host name in the address/URL The EWS eld.

contains a link to the HP SureSupply website, which provides

options for purchasing Original HP supplies.

Supplies and acces

Supplies and accesSupplies and accessories

sories

soriessories

Item

ItemItem Description

Description

DescriptionDescription Cartridge number

Cartridge number

Cartridge numberCartridge number Part number

Part number

Part numberPart number

Supplies

SuppliesSupplies

HP 147Y Extra High Yield

Black Original LaserJet Toner

Cartridge

Extra high-capacity replacement toner cartridge 147Y W1470Y

HP 147X High Yield Black

Original LaserJet Toner

Cartridge

High-capacity replacement toner cartridge 147X W1470X

HP 147A Black Original

LaserJet Toner Cartridge

Standard-capacity replacement toner cartridge 147A W1470A

HP Staple Cartridge Replacement staple cartridge Not applicable C5967ARell

Accessories

AccessoriesAccessories

1 GB Memory DIMM Kit Memory upgrade kit Not applicable E5K48A

2 GB Memory DIMM Kit Memory upgrade kit Not applicable E5K49A

HP LaserJet 550-sheet Paper

Tray

Optional input tray Not applicable J8J89A

1 x 550-sheet paper feeder

with stand

Optional input tray with stand Not applicable J8J91A

HP LaserJet 1x550-sheet

feeder plus 2,000-sheet HCI

feeder with stand

Optional input tray with high-capacity input feeder

and stand

Not applicable J8J92A

3 x 550-sheet paper feeder

with stand

Optional input trays (three) with stand Not applicable J8J93A

HP LaserJet Envelope Feeder Optional envelope feeder input tray Not applicable J8J90A

HP Internal USB Ports Optional USB ports for connecting third-party devices Not applicable B5L28A

Mass storage: 500 GB

HP High-Performance Secure

Hard Disk

Replacement hard drive Not applicable B5L29A

HP Foreign Interface Harness

(FIH)

Optional interface portal Not applicable B5L31A

48 Chapter 3 Supplies, accessories, and parts ENWW

Item

ItemItem Description

Description

DescriptionDescription Cartridge number

Cartridge number

Cartridge numberCartridge number Part number

Part number

Part numberPart number

HP LaserJet MFP Analog Fax

Accessory 500

Analog fax accessory Not applicable CC487A

HP Jetdirect 2900nw Print

Server

USB wireless print server accessory Not applicable J8031A

HP Jetdirect 3100w BLE/NFC

/Wireless Accessory for

printing from mobile devices

NO

NONOTE:

TE:

TE:TE: Connected via the

Hardware Integration Pocket

or the rear host USB port.

The

HP Jetdirect 3100w BLE/NFC

/Wireless Accessory requires

the HP Internal USB ports

accessory.

Wireless accessory for “touch” printing from mobile

devices

Not applicable J8030A

Maintenance/l

Maintenance/lMaintenance/long-life consumable

ong-life consumable

ong-life consumableong-life consumables

s

ss

Maintenance/LLC Kit

Maintenance/LLC KitMaintenance/LLC Kit

Part number

Part numberPart number Estimated life

Estimated life

Estimated lifeEstimated life1

1

11

HP LaserJet 110v Maintenance Kit J8J87A 225,000 pages

HP LaserJet 220v Maintenance Kit J8J88A 225,000 pages

HP 300 ADF Roller Replacement Kit J8J95A 150,000 pages

1HP Maintenance/Long Life Consumables (LLC) life are estimations based on the LLC life test conditions listed below. Actual specications

individual life/yield during normal use varies depending on usage, environment, paper and other factors. Estimated life is not an implied

guarantee or warrantable.

The LLC life test conditions

●Print coverage: 5% evenly distributed across the page

●Environment: 17° to 25°C (62.6° to 77°F); 30%-70% relative humidity (RH)

●Media size: Letter/A4

●Media weight: 75 g/m

2 (20 lb) plain media

●Job size: 4 pages

●Short edge feed (A3) (i.e., Legal size media)

Factors that can reduce life from the conditions above:

●Media narrower than Letter/A4 widths (thermal slow downs equal more rotations)

●Paper heavier than 75 g/m 2 (20 lb) (heavier media creates higher stress on printer components)

●Print jobs smaller than 4 image (smaller jobs mean more thermal cycling and more rotations)

ENWW Order supplies, accessories, and parts 49

Cust

CustCustomer sel

omer sel

omer selomer self

f

ff-repair parts

-repair parts

-repair parts-repair parts

The following parts are available for the printer.

●Parts listed as Mandat

Mandat

MandatMandatory

ory

oryory self-replacement are to be installed by customers, unless you are willing to pay

HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not

provided under the HP product warranty.

●Parts listed as self-replacement can be installed by HP service personnel at your request for no

Optional

OptionalOptional

additional charge during the product warranty period.

Item

ItemItem Description

Description

DescriptionDescription Self

Self

SelfSelf-repl

-repl

-repl-replacement options

acement options

acement optionsacement options Part number

Part number

Part numberPart number

HP LaserJet Keyboard Overlay Kit for

Simplied Chinese and Traditional Chinese

Keyboard overlay for China Mandatory A7W12A

HP LaserJet Keyboard Overlay Kit Sweden Keyboard overlay for Sweden Mandatory A7W14A

50 Chapter 3 Supplies, accessories, and parts ENWW

Congure

CongureCongure the HP t

the HP t

the HP t the HP toner

oner

oneroner-cartridge-pr

-cartridge-pr

-cartridge-pr-cartridge-protection supply settings

otection supply settings

otection supply settingsotection supply settings

●Introduction

●Enable or disable the Cartridge Policy feature

●Enable or disable the Cartridge Protection feature

Intr

IntrIntroduction

oduction

oductionoduction

Use HP Cartridge Policy and Cartridge Protection to control which cartridges are installed in the printer and

protect the cartridges that are installed from theft. These features are available with HP FutureSmart versions 3

and later.

● Cartridge Policy: This feature protects the printer from counterfeit toner cartridges by allowing only

genuine HP cartridges to be used with the printer. Using genuine HP cartridges ensures the best possible

print quality. When someone installs a cartridge that is not a genuine HP cartridge, the printer control panel

displays a message that the cartridge is unauthorized and it provides information explaining how to

proceed.

● Cartridge Protection: This feature permanently associates toner cartridges with a printer, or of specic eet

printers, so they cannot be used in other printers. Protecting cartridges protects your investment. When

this feature is enabled, if someone attempts to transfer a protected cartridge from the original printer into

an unauthorized printer, that printer will not print with the protected cartridge. The printer control panel

displays a message that the cartridge is protected, and it provides information explaining how to proceed.

CAUTION:

CAUTION:CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the

feature before installing the new cartridge.

Turning the feature does not turn protection for cartridges that are currently installed.o o

Both features are by default. Follow these procedures to enable or disable them.o

Enable or disable the Cartridge Policy feature

Enable or disable the Cartridge Policy featureEnable or disable the Cartridge Policy feature

NO

NONOTE:

TE:

TE:TE: Enabling or disabling this feature might require entering an administrator password.

Use the printer c

Use the printer cUse the printer contr

ontr

ontrontrol panel t

ol panel t

ol panel tol panel to enable the Cartridge Policy feature

o enable the Cartridge Policy feature

o enable the Cartridge Policy featureo enable the Cartridge Policy feature

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Manage Supplies

●Cartridge Policy

3.

3.3. Select .Authorized HP

Use the printer c

Use the printer cUse the printer contr

ontr

ontrontrol panel t

ol panel t

ol panel tol panel to disable the Cartridge Policy feature

o disable the Cartridge Policy feature

o disable the Cartridge Policy featureo disable the Cartridge Policy feature

NO

NONOTE:

TE:

TE:TE: Enabling or disabling this feature might require entering an administrator password.

ENWW the HP toner-cartridge-protection supply settings 51Congure

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Manage Supplies

●Cartridge Policy

3.

3.3. Select .O

Use the HP Embedded Web Server (EWS) to en

Use the HP Embedded Web Server (EWS) to enUse the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature

able the Cartridge Policy feature

able the Cartridge Policy featureable the Cartridge Policy feature

1.

1.1. Open the HP Embedded Web Server (EWS):

a.

a.a. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

b.

b.b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

2.2. Open the Copy/Print

Copy/Print

Copy/PrintCopy/Print tab.

3.

3.3. From the left navigation pane, select .

Manage Supplies

Manage SuppliesManage Supplies

4.

4.4. In the Supply Settings area, select from the drop-down list.

Authorized HP

Authorized HPAuthorized HP Cartridge Policy

Cartridge Policy

Cartridge PolicyCartridge Policy

5.

5.5. Click the button to save the changes.

Apply

ApplyApply

Use the HP Embedded Web Server (EWS) to disable the Cartridge P

Use the HP Embedded Web Server (EWS) to disable the Cartridge PUse the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature

olicy feature

olicy featureolicy feature

1.

1.1. Open the HP Embedded Web Server (EWS):

a.

a.a. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

b.

b.b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

2.2. Open the Copy/Print

Copy/Print

Copy/PrintCopy/Print tab.

3.

3.3. From the left navigation pane, select .

Manage Supplies

Manage SuppliesManage Supplies

4.

4.4. In the Supply Settings area, select from the drop-down list.

O

OO Cartridge Policy

Cartridge Policy

Cartridge PolicyCartridge Policy

5.

5.5. Click the button to save the changes.

Apply

ApplyApply

52 Chapter 3 Supplies, accessories, and parts ENWW

Tro

TroTroubleshoot Cartridge P

ubleshoot Cartridge P

ubleshoot Cartridge Publeshoot Cartridge Polic

olic

olicolicy contr

y contr

y contry control panel err

ol panel err

ol panel errol panel error message

or message

or messageor messages

s

ss

Error mes

Error mesError message

sage

sagesage Description

Description

DescriptionDescription Recommended action

Recommended action

Recommended actionRecommended action

10.0X.30 Unauthorized <Color> Cartridge The administrator has this congured

printer to use only genuine HP supplies that

are still under warranty. The cartridge must

be replaced to continue printing.

Replace the cartridge with a genuine HP

toner cartridge.

If you believe you purchased a genuine HP

supply, visit www.hp.com/go/anticounterfeit

to determine if the toner cartridge is a

genuine HP cartridge, and learn what to do

if it is not a genuine HP cartridge.

Enable or disable the Cartridge Pr

Enable or disable the Cartridge PrEnable or disable the Cartridge Protection fe

otection fe

otection feotection feature

ature

atureature

NO

NONOTE:

TE:

TE:TE: Enabling or disabling this feature might require entering an administrator password.

Use the printer c

Use the printer cUse the printer contr

ontr

ontrontrol panel to enable the Cartridge Pr

ol panel to enable the Cartridge Pr

ol panel to enable the Cartridge Prol panel to enable the Cartridge Protection fe

otection fe

otection feotection feature

ature

atureature

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Manage Supplies

●Cartridge Protection

3.

3.3. Select Protect Cartridges.

4.

4.4. When the printer prompts to select conrm, Continue to enable the feature.

CAUTION:

CAUTION:CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and protected. To avoid protecting a new cartridge, disable the permanently

feature before installing the new cartridge.

Turning the feature does not turn protection for cartridges that are currently installed.o o

Use the printer c

Use the printer cUse the printer contr

ontr

ontrontrol panel to disable the Cartridge Pr

ol panel to disable the Cartridge Pr

ol panel to disable the Cartridge Prol panel to disable the Cartridge Protection fe

otection fe

otection feotection feature

ature

atureature

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Manage Supplies

●Cartridge Protection

3.

3.3. Select .O

Use the HP Embedded Web Server (EWS) to en

Use the HP Embedded Web Server (EWS) to enUse the HP Embedded Web Server (EWS) to enable the Cartridge Pro

able the Cartridge Pro

able the Cartridge Proable the Cartridge Protection feature

tection feature

tection featuretection feature

1.

1.1. Open the HP Embedded Web Server (EWS):

a.

a.a. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

ENWW the HP toner-cartridge-protection supply settings 53Congure

b.

b.b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

2.2. Open the Copy/Print

Copy/Print

Copy/PrintCopy/Print tab.

3.

3.3. From the left navigation pane, select .

Manage Supplies

Manage SuppliesManage Supplies

4.

4.4. In the Supply Settings area, select Pr

Pr

PrProtect cartridges

otect cartridges

otect cartridgesotect cartridges from the Cartridge Pro

Cartridge Pro

Cartridge ProCartridge Protection

tection

tectiontection drop-down list.

5.

5.5. Click the button to save the changes.

Apply

ApplyApply

CAUTION:

CAUTION:CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the

feature before installing the new cartridge.

Turning the feature does not turn protection for cartridges that are currently installed.o o

Use the HP Embedded Web Server (EWS) to disable the Cartridge Pr

Use the HP Embedded Web Server (EWS) to disable the Cartridge PrUse the HP Embedded Web Server (EWS) to disable the Cartridge Pro

o

ootection feature

tection feature

tection featuretection feature

1.

1.1. Open the HP Embedded Web Server (EWS):

a.

a.a. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

b.

b.b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

2.2. Open the Copy/Print

Copy/Print

Copy/PrintCopy/Print tab.

3.

3.3. From the left navigation pane, select .

Manage Supplies

Manage SuppliesManage Supplies

4.

4.4. In the Supply Settings area, select from the

O

OO Cartridge Pro

Cartridge Pro

Cartridge ProCartridge Protection

tection

tectiontection drop-down list.

5.

5.5. Click the button to save the changes.

Apply

ApplyApply

Tro

TroTroubleshoo

ubleshoo

ubleshooubleshoot Cartridge Pro

t Cartridge Pro

t Cartridge Prot Cartridge Protection con

tection con

tection contection contr

tr

trtrol panel error me

ol panel error me

ol panel error meol panel error messages

ssages

ssagesssages

Error mes

Error mesError message

sage

sagesage

Description

DescriptionDescription Recommended action

Recommended action

Recommended actionRecommended action

10.0X.57 Protected <Color> Cartridge The cartridge can only be used in the printer

or of printers that initially protected it eet

using HP Cartridge Protection.

The Cartridge Protection feature allows an

administrator to restrict cartridges to work

in only one printer or of printers. The eet

cartridge must be replaced to continue

printing.

Replace the cartridge with a new toner

cartridge.

54 Chapter 3 Supplies, accessories, and parts ENWW

Replace the t

Replace the tReplace the toner cartridge

oner cartridge

oner cartridgeoner cartridge

This printer indicates when the toner cartridge level is low. The actual toner cartridge life remaining can vary. The

toner cartridge does not need to be replaced at this time. Consider having a replacement cartridge available to

install when print quality is no longer acceptable.

Continue printing with the current cartridge until redistributing the toner no longer yields acceptable print

quality. To redistribute the toner, remove the toner cartridge from the printer and gently rock the cartridge back

and forth about its horizontal axis. For graphical representation, see cartridge replacement instructions. Reinsert

the toner cartridge into the printer and close the cover.

T

TTable 3-1

able 3-1

able 3-1able 3-1 T

T

T Toner cartridge information

oner cartridge information

oner cartridge informationoner cartridge information

Item

ItemItem Description

Description

DescriptionDescription Cartridge

Cartridge

Cartridge Cartridge

number

numbernumber

Part number

Part numberPart number

HP 147Y Extra High Yield Black Original LaserJet

Toner Cartridge

Extra high-capacity replacement toner cartridge 147Y W1470Y

HP 147X High Yield Black Original LaserJet Toner

Cartridge

High-capacity replacement toner cartridge 147X W1470X

HP 147A Black Original LaserJet Toner Cartridge Standard-capacity replacement toner cartridge 147A W1470A

Do not remove the toner cartridge from its package until you are ready to use it.

CAUTION:

CAUTION:CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Cover the green imaging drum if the toner cartridge must be removed from the printer for an extended period of

time.

The following illustration shows the toner-cartridge components.

HP 147X/HP 147A HP 147Y

2

1

32

2

1

3

1

1 Handle (HP 147Y Extra High Yield Black Original LaserJet Toner Cartridge only) or indentation for picking up the cartridge

2 Memory chip

3 Imaging drum

CAUTION:

CAUTION:CAUTION: Do not touch the imaging drum. Fingerprints can cause print-quality problems.

ENWW Replace the toner cartridge 55

CAUTION:

CAUTION:CAUTION: If toner gets on clothing, wipe it by using a dry cloth and wash the clothes in cold water. Hot water o

sets toner into fabric.

NO

NONOTE:

TE:

TE:TE: Information about recycling used toner cartridges is on the toner cartridge box.

1.

1.1. Press the cartridge door release button to open

the door.

2.

2.2. Pull out the cartridge drawer.

3.

3.3. Grasp the handle or indentation of the used toner

cartridge and pull up to remove it.

56 Chapter 3 Supplies, accessories, and parts ENWW

4.

4.4. Remove the new toner cartridge from its

protective bag.

5.

5.5. Hold both ends of the toner cartridge and rock it

5-6 times.

6.

6.6. Remove the cartridge shipping cover.

7.

7.7. Place the toner cartridge in the cartridge drawer.

ENWW Replace the toner cartridge 57

8.

8.8. Close the toner cartridge drawer.

9.

9.9. Close the cartridge door.

10.

10.10. Pack the used toner cartridge into the box that the

new cartridge came in. Adhere the prepaid

shipping label to the box, and return the used

cartridge to HP for recycling.

58 Chapter 3 Supplies, accessories, and parts ENWW

Replace the s

Replace the sReplace the staple cartridge

taple cartridge

taple cartridgetaple cartridge

1.

1.1. Open the stapler door.

2.

2.2. Pull the colored handle on the staple cartridge, and

then pull the staple cartridge straight out.

2

ENWW Replace the staple cartridge 59

3.

3.3. Insert the new staple cartridge into the stapler and

push on the colored handle until it snaps into

place.

2

4.

4.4. Close the stapler door.

60 Chapter 3 Supplies, accessories, and parts ENWW

4

44 Print

Print

PrintPrint

●Print tasks (Windows)

●Print tasks (macOS)

●Store print jobs on the printer to print later or print privately

●Mobile printing solutions

●Print from a USB ash drive

●Print using high-speed USB 2.0 port (wired)

For more inf

For more infFor more information

ormation

ormationormation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

ENWW 61

Print tasks (Windo

Print tasks (WindoPrint tasks (Windows)

ws)

ws)ws)

How t

How tHow to print (Windows)

o print (Windows)

o print (Windows)o print (Windows)

The following procedure describes the basic printing process for Windows.

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers. To change settings, click the or

Properties

PropertiesProperties Preference

Preference

PreferencePreferences

s

ss button to

open the print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: In Windows 10, 8.1, and 8, these applications will have a layout with features dierent dierent

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10:

Windows 10:

Windows 10:Windows 10: Print

Print

PrintPrint Select , and then select the printer.

●Windows 8.1 or 8:

Windows 8.1 or 8:

Windows 8.1 or 8:Windows 8.1 or 8: Devices

Devices

DevicesDevices Print

Print

PrintPrint Select , select , and then select the printer.

NO

NONOTE:

TE:

TE:TE: For more information, click the Help (?) button in the print driver.

3.

3.3. Click the tabs in the print driver to the available options. For example, set the paper orientation congure

on the tab, and set the paper source, paper type, paper size, and quality settings on the

Finishing

FinishingFinishing Paper

Paper

PaperPaper/

/

//

Quality

QualityQuality tab.

4.

4.4. Click the button to return to the dialog box. Select the number of copies to print from this screen.

OK

OKOK Print

Print

PrintPrint

5.

5.5. Click the button to print the job.

Print

PrintPrint

Aut

AutAutomatically print on bo

omatically print on bo

omatically print on boomatically print on both sides (Windows

th sides (Windows

th sides (Windowsth sides (Windows)

)

))

Use this procedure for printers that have an automatic duplexer installed. If the printer does not have an

automatic duplexer installed, or to print on paper types that the duplexer does not support, print on both sides

manually.

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click the Pr

Pr

PrProperties

operties

opertiesoperties Preferences

Preferences

PreferencesPreferences or button to open the

print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: In Windows 10, 8.1, and 8, these applications will have a layout with features dierent dierent

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10:

Windows 10:

Windows 10:Windows 10: Print

Print

PrintPrint Select , and then select the printer.

●Windows 8.1 or 8:

Windows 8.1 or 8:

Windows 8.1 or 8:Windows 8.1 or 8: Devices

Devices

DevicesDevices Print

Print

PrintPrint Select , select , and then select the printer.

3.

3.3. Click the tab.

Finishing

FinishingFinishing

4.

4.4. Select . Click to close the dialog.

Print on both sides

Print on both sidesPrint on both sides OK

OK

OKOK Document Properties

Document Properties

Document PropertiesDocument Properties

5.

5.5. In the dialog, click to print the job.

Print

PrintPrint Print

Print

PrintPrint

62 Chapter 4 Print ENWW

Manually prin

Manually prinManually print on both sides (Windo

t on both sides (Windo

t on both sides (Windot on both sides (Windows)

ws)

ws) ws)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the

duplexer does not support.

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click the Pro

Pro

ProProperties

perties

pertiesperties Preferences

Preferences

PreferencesPreferences or button to open the

print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: In Windows 10, 8.1, and 8, these applications will have a layout with features dierent dierent

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10:

Windows 10:

Windows 10:Windows 10: Print

Print

PrintPrint Select , and then select the printer.

●Windows 8.1 or 8:

Windows 8.1 or 8:

Windows 8.1 or 8:Windows 8.1 or 8: Devices

Devices

DevicesDevices Print

Print

PrintPrint Select , select , and then select the printer.

3.

3.3. Click the tab.

Finishing

FinishingFinishing

4.

4.4. Select Print on both sides (manual

Print on both sides (manual

Print on both sides (manualPrint on both sides (manually)

ly)

ly)ly) OK

OK

OKOK, and then click to close the Documen

Documen

DocumenDocument Pro

t Pro

t Prot Properties

perties

pertiesperties dialog.

5.

5.5. In the dialog, click to print the side of the job.

Print

PrintPrint Print

Print

PrintPrint rst

6.

6.6. Retrieve the printed stack from the output bin, and place it in Tray 1.

7.

7.7. If prompted, select the appropriate control panel button to continue.

Print mul

Print mulPrint multiple pages per sheet (Windo

tiple pages per sheet (Windo

tiple pages per sheet (Windotiple pages per sheet (Windows)

ws)

ws)ws)

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click the Pro

Pro

ProProperties

perties

pertiesperties Preferences

Preferences

PreferencesPreferences or button to open the

print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: In Windows 10, 8.1, and 8, these applications will have a layout with features dierent dierent

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10:

Windows 10:

Windows 10:Windows 10: Print

Print

PrintPrint Select , and then select the printer.

●Windows 8.1 or 8:

Windows 8.1 or 8:

Windows 8.1 or 8:Windows 8.1 or 8: Devices

Devices

DevicesDevices Print

Print

PrintPrint Select , select , and then select the printer.

3.

3.3. Click the tab.

Finishing

FinishingFinishing

4.

4.4. Select the number of pages per sheet from the P

P

PPages per sheet

ages per sheet

ages per sheetages per sheet drop-down list.

5.

5.5. Select the correct ,

Print page borders

Print page bordersPrint page borders P

P

PPage order

age order

age orderage order Orientation

Orientation

OrientationOrientation OK

OK

OKOK, and options. Click to close the Document

Document

Document Document

Properties

PropertiesProperties dialog.

6.

6.6. In the dialog, click to print the job.

Print

PrintPrint Print

Print

PrintPrint

ENWW Print tasks (Windows) 63

Select the paper type (Windows)

Select the paper type (Windows)Select the paper type (Windows)

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then click the Pr

Pr

PrProperties

operties

opertiesoperties Preferences

Preferences

PreferencesPreferences or button to open the

print driver.

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: In Windows 10, 8.1, and 8, these applications will have a layout with features dierent dierent

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10:

Windows 10:

Windows 10:Windows 10: Print

Print

PrintPrint Select , and then select the printer.

●Windows 8.1 or 8:

Windows 8.1 or 8:

Windows 8.1 or 8:Windows 8.1 or 8: Devices

Devices

DevicesDevices Print

Print

PrintPrint Select , select , and then select the printer.

3.

3.3. Click the Paper

Paper

PaperPaper/Quality

/Quality

/Quality/Quality tab.

4.

4.4. Select the paper type from the P

P

PPaper type

aper type

aper typeaper type drop-down list.

5.

5.5. Click to close the

OK

OKOK Document Pr

Document Pr

Document PrDocument Properties

operties

opertiesoperties dialog. In the dialog, click to print the job.

Print

PrintPrint Print

Print

PrintPrint

If the tray needs to be a tray message displays on the printer control panel.congured, conguration

6.

6.6. Load the tray with the specied type and size of paper, and then close the tray.

7.

7.7. Select the button to accept the detected type and size, or select the button to choose a OK Modify dierent

paper size or type.

8.

8.8. Select the correct type and size, and then select the button.OK

64 Chapter 4 Print ENWW

Additional print task

Additional print taskAdditional print tasks

s

ss

Go to www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP www.hp.com/support/, , or

ljM636MFP.

Instructions are available for performing print tasks, such as the following:specic

●Create and use printing shortcuts or presets

●Select the paper size, or use a custom paper size

●Select the page orientation

●Create a booklet

●Scale a document to a paper sizet specic

●Print the or last pages of the document on paperrst dierent

●Print watermarks on a document

ENWW Print tasks (Windows) 65

Print tasks (macO

Print tasks (macOPrint tasks (macOS)

S)

S)S)

How t

How tHow to print (macOS)

o print (macOS)

o print (macOS)o print (macOS)

The following procedure describes the basic printing process for macOS.

1.

1.1. Click the menu, and then click the option.

File

FileFile Print

Print

PrintPrint

2.

2.2. Select the printer.

3.

3.3. Click or

Show Details

Show DetailsShow Details Co

Co

CoCopies & Pages

pies & Pages

pies & Pagespies & Pages, and then select other menus to adjust the print settings.

NO

NONOTE:

TE:

TE:TE: The name of the item varies for software programs.dierent

4.

4.4. Click the button.

Print

PrintPrint

Aut

AutAutomatically print on bo

omatically print on bo

omatically print on boomatically print on both sides (macOS

th sides (macOS

th sides (macOSth sides (macOS)

)

))

NO

NONOTE:

TE:

TE:TE: This information applies to printers that include an automatic duplexer.

NO

NONOTE:

TE:

TE:TE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1.

1.1. Click the menu, and then click the option.

File

FileFile Print

Print

PrintPrint

2.

2.2. Select the printer.

3.

3.3. Click or

Show Details

Show DetailsShow Details Co

Co

CoCopies & Pages

pies & Pages

pies & Pagespies & Pages Layout

Layout

LayoutLayout, and then click the menu.

NO

NONOTE:

TE:

TE:TE: The name of the item varies for software programs.dierent

4.

4.4. Select a binding option from the T

T

TTwo-

wo-

wo-wo-Sided

Sided

SidedSided drop-down list.

5.

5.5. Click the button.

Print

PrintPrint

Manually prin

Manually prinManually print on both sides (macOS

t on both sides (macOS

t on both sides (macOSt on both sides (macOS)

)

))

NO

NONOTE:

TE:

TE:TE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1.

1.1. Click the menu, and then click the option.

File

FileFile Print

Print

PrintPrint

2.

2.2. Select the printer.

3.

3.3. Click or

Show Details

Show DetailsShow Details Co

Co

CoCopies & Pages

pies & Pages

pies & Pagespies & Pages Manual Duplex

Manual Duplex

Manual DuplexManual Duplex, and then click the menu.

NO

NONOTE:

TE:

TE:TE: The name of the item varies for software programs.dierent

4.

4.4. Click the box, and select a binding option.

Manual Duplex

Manual DuplexManual Duplex

5.

5.5. Click the button.

Print

PrintPrint

6.

6.6. Go to the printer, and remove any blank paper that is in Tray 1.

7.

7.7. Retrieve the printed stack from the output bin and place it with the printed side facing down in the input

tray.

8.

8.8. If prompted, select the appropriate control panel button to continue.

66 Chapter 4 Print ENWW

Print mul

Print mulPrint multiple pages per sheet (macOS

tiple pages per sheet (macOS

tiple pages per sheet (macOStiple pages per sheet (macOS)

)

))

1.

1.1. Click the menu, and then click the option.

File

FileFile Print

Print

PrintPrint

2.

2.2. Select the printer.

3.

3.3. Click or

Show Details

Show DetailsShow Details Co

Co

CoCopies & Pages

pies & Pages

pies & Pagespies & Pages Layout

Layout

LayoutLayout, and then click the menu.

NO

NONOTE:

TE:

TE:TE: The name of the item varies for software programs.dierent

4.

4.4. From the P

P

PPages per Sheet

ages per Sheet

ages per Sheetages per Sheet drop-down list, select the number of pages that you want to print on each sheet.

5.

5.5. In the area, select the order and placement of the pages on the sheet.

Layout Direction

Layout DirectionLayout Direction

6.

6.6. From the menu, select the type of border to print around each page on the sheet.

Borders

BordersBorders

7.

7.7. Click the button.

Print

PrintPrint

Select the paper type (macOS)

Select the paper type (macOS)Select the paper type (macOS)

1.

1.1. Click the menu, and then click the option.

File

FileFile Print

Print

PrintPrint

2.

2.2. Select the printer.

3.

3.3. Click or

Show Details

Show DetailsShow Details Co

Co

CoCopies & Pages

pies & Pages

pies & Pagespies & Pages Media & Quality

Media & Quality

Media & QualityMedia & Quality Paper

Paper

PaperPaper/Quality

/Quality

/Quality/Quality, and then click the menu or the menu.

NO

NONOTE:

TE:

TE:TE: The name of the item varies for software programs.dierent

4.

4.4. Select from the or

Media & Quality

Media & QualityMedia & Quality P

P

PPaper

aper

aperaper/Quality

/Quality

/Quality/Quality options.

NO

NONOTE:

TE:

TE:TE: This list contains the master set of options available. Some options are not available on all

printers.

●Media Type

Media Type

Media TypeMedia Type: Select the option for the type of paper for the print job.

●Print Quality

Print Quality

Print QualityPrint Quality: Select the resolution level for the print job.

●Edge-

Edge-

Edge-Edge-T

T

TTo-Edge Printing

o-Edge Printing

o-Edge Printingo-Edge Printing: Select this option to print close to the paper edges.

5.

5.5. Click the button.

Print

PrintPrint

Additional print task

Additional print taskAdditional print tasks

s

ss

Go to www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP www.hp.com/support/, , or

ljM636MFP.

Instructions are available for performing print tasks, such as the following:specic

●Create and use printing shortcuts or presets

●Select the paper size, or use a custom paper size

●Select the page orientation

●Create a booklet

●Scale a document to a paper sizet specic

ENWW Print tasks (macOS) 67

●Print the or last pages of the document on paperrst dierent

●Print watermarks on a document

68 Chapter 4 Print ENWW

S

SSt

t

ttore print jobs on the printer t

ore print jobs on the printer t

ore print jobs on the printer tore print jobs on the printer to print l

o print l

o print lo print later or prin

ater or prin

ater or prinater or print priva

t priva

t privat privately

tely

telytely

Intr

IntrIntroduction

oduction

oductionoduction

The following information provides procedures for creating and printing documents that are stored on the

printer. These jobs can be printed at a later time or printed privately.

●Create a stored job (Windows)

●Create a stored job (macOS)

●Print a stored job

●Delete a stored job

●Information sent to printer for Job Accounting purposes

Create a s

Create a sCreate a st

t

ttored job (Windows)

ored job (Windows)

ored job (Windows)ored job (Windows)

Store jobs on the printer for private or delayed printing.

1.

1.1. From the software program, select the option.

Print

PrintPrint

2.

2.2. Select the printer from the list of printers, and then select Pr

Pr

PrProperties

operties

opertiesoperties Preferences

Preferences

PreferencesPreferences or (the name varies for

dierent software programs).

NO

NONOTE:

TE:

TE:TE: The name of the button varies for software programs.dierent

NO

NONOTE:

TE:

TE:TE: In Windows 10, 8.1, and 8, these applications will have a layout with features dierent dierent

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10:

Windows 10:

Windows 10:Windows 10: Print

Print

PrintPrint Select , and then select the printer.

●Windows 8.1 or 8:

Windows 8.1 or 8:

Windows 8.1 or 8:Windows 8.1 or 8: Devices

Devices

DevicesDevices Print

Print

PrintPrint Select , select , and then select the printer.

3.

3.3. Click the Job St

Job St

Job StJob Storage

orage

orageorage tab.

4.

4.4. Select a Job St

Job St

Job StJob Storage Mode

orage Mode

orage Modeorage Mode option.

●Proo

Proo

ProoProof and Hold

f and Hold

f and Holdf and Hold: Print and proof one copy of a job, and then print more copies.

●Personal Job

Personal Job

Personal JobPersonal Job: The job does not print until you request it at the printer control panel. For this job-

storage mode, you can select one of the Make Job Private/

Make Job Private/

Make Job Private/Make Job Private/Secure

Secure

SecureSecure options. If you assign a personal

identication number (PIN) to the job, you must provide the required PIN at the control panel. If you

encrypt the job, you must provide the required password at the control panel. The print job is deleted

from memory after it prints and is lost if the printer loses power.

●Quick Copy

Quick Copy

Quick CopyQuick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory so you can print it again later.

●St

St

StStored Job

ored Job

ored Jobored Job: Store a job on the printer and allow other users to print the job at any time. For this job-

storage mode, you can select one of the Make Job Private/

Make Job Private/

Make Job Private/Make Job Private/Secure

Secure

SecureSecure options. If you assign a personal

identication number (PIN) to the job, the person who prints the job must provide the required PIN at

the control panel. If you encrypt the job, the person who prints the job must provide the required

password at the control panel.

ENWW Store print jobs on the printer to print later or print privately 69

5.

5.5. To use a custom user name or job name, click the Cust

Cust

CustCustom

om

omom button, and then enter the user name or the job

name.

Select which option to use if another stored job already has that name:

●Use Job Name + (1-99)

Use Job Name + (1-99)

Use Job Name + (1-99)Use Job Name + (1-99): Append a unique number to the end of the job name.

●Replace Existing File

Replace Existing File

Replace Existing FileReplace Existing File: Overwrite the existing stored job with the new one.

6.

6.6. Click the button to close the

OK

OKOK Document Pro

Document Pro

Document ProDocument Properties

perties

pertiesperties dialog box. In the dialog box, click the

Print

PrintPrint Print

Print

Print Print

button to print the job.

Create a s

Create a sCreate a st

t

ttored job (macOS)

ored job (macOS)

ored job (macOS)ored job (macOS)

Store jobs on the printer for private or delayed printing.

1.

1.1. Click the menu, and then click the option.

File

FileFile Print

Print

PrintPrint

2.

2.2. In the menu, select the printer.

Printer

PrinterPrinter

3.

3.3. By default, the print driver displays the Copie

Copie

CopieCopies & Pages

s & Pages

s & Pagess & Pages menu. Open the menus drop-down list, and then

click the Job St

Job St

Job StJob Storage

orage

orageorage menu.

4.

4.4. In the drop-down list, select the type of stored job.

Mode

ModeMode

●Proo

Proo

ProoProof and Hold

f and Hold

f and Holdf and Hold: Print and proof one copy of a job, and then print more copies.

●Personal Job

Personal Job

Personal JobPersonal Job: The job does not print until someone requests it at the printer control panel. If the job

has a personal number (PIN), provide the required PIN at the control panel. The print job identication

is deleted from memory after it prints and is lost if the printer loses power.

●Quick Copy

Quick Copy

Quick CopyQuick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory to print it again later.

●St

St

StStored Job

ored Job

ored Jobored Job: Store a job on the printer and allow other users to print the job at any time. If the job has a

personal number (PIN), the person who prints the job must provide the required PIN at identication

the control panel.

5.

5.5. To use a custom user name or job name, click the Cust

Cust

CustCustom

om

omom button, and then enter the user name or the job

name.

Select which option to use if another stored job already has that name.

●Use Job Name + (1-99)

Use Job Name + (1-99)

Use Job Name + (1-99)Use Job Name + (1-99): Append a unique number to the end of the job name.

●Replace Existing File

Replace Existing File

Replace Existing FileReplace Existing File: Overwrite the existing stored job with the new one.

6.

6.6. If you selected the St

St

StStored Job

ored Job

ored Jobored Job Personal J

Personal J

Personal JPersonal Job

ob

obob or option in step 4, you can protect the job with a PIN. Type a 4-

digit number in the Use PIN to Prin

Use PIN to Prin

Use PIN to PrinUse PIN to Print

t

tt When other people attempt to print this job, the printer prompts eld.

them to enter this PIN number.

7.

7.7. Click the button to process the job.

Print

PrintPrint

70 Chapter 4 Print ENWW

Print a st

Print a stPrint a stored job

ored job

ored jobored job

Use this procedure to print a document that is in a job storage folder on the printer.

1.

1.1. From the Home screen on the printer control panel, select Print Print from Job Storage, and then select .

2.

2.2. Under Stored Jobs to Print Choose, select , and then select the folder where the document is saved.

3.

3.3. Select the document, and then touch .Select

If the document is private, enter the four-digit PIN in the Password OK and then select eld, .

4.

4.4. To adjust the number of copies, select the box to the left of the button, and then select the number of Print

copies from the keypad that opens. Select the Close button to close the keypad.

5.

5.5. Select to print the document.Print

Delete a st

Delete a stDelete a stored job

ored job

ored jobored job

You can delete documents that have been saved to the printer when they are no longer needed. You can also

adjust the maximum number of jobs for the printer to store.

●Delete a job that is stored on the printer

●Change the job storage limit

Delete a job that is st

Delete a job that is stDelete a job that is stored on the printer

ored on the printer

ored on the printerored on the printer

Follow these steps to delete a job that is stored in the printer memory.

1.

1.1. From the Home screen on the printer control panel, select Print Print from Job Storage, and then select .

2.

2.2. Select , and then select the name of the folder where the job is stored.Choose

3.

3.3. Select the name of the job.

4.

4.4. Select the Trash button to delete the job.

If the job is private or encrypted, enter the PIN or password, and then select .OK

5.

5.5. Select on the prompt.Delete Jobs conrmation

Change the job st

Change the job stChange the job storage limit

orage limit

orage limitorage limit

When a new job is stored in the printer memory, the printer overwrites any previous jobs with the same user and

job name. If a job is not already stored under the same user and job name, and the printer needs additional

space, the printer might delete other stored jobs starting with the oldest. Follow these steps to change the

number of jobs that the printer can store:

1.

1.1. From the Home screen on the printer control panel, navigate to the application, and then select Settings

the icon.Settings

2.

2.2. Open the following menus:

a.

a.a. Copy/Print Print or

b.

b.b. Manage Stored Jobs

c.

c.c. Temporary Job Storage Limit

ENWW Store print jobs on the printer to print later or print privately 71

3.

3.3. Use the keypad to enter the number of jobs that the printer stores.

4.

4.4. Select to save the setting.Done

Inf

InfInformation sent t

ormation sent t

ormation sent tormation sent to printer f

o printer f

o printer fo printer for Job Acc

or Job Acc

or Job Accor Job Acco

o

oounting purposes

unting purposes

unting purposesunting purposes

Printing jobs sent from drivers on the client (e.g., PC) may send personally information to HP’s identiable

Printing and Imaging devices. This information may include, but is not limited to, user name and client name

from which the job originated that may be used for job accounting purposes, as determined by the Administrator

of the printing device. This same information may also be stored with the job on the mass storage device (e.g.,

disk drive) of the printing device when using the job storage feature.

72 Chapter 4 Print ENWW

Mobile printing sol

Mobile printing solMobile printing solutions

utions

utionsutions

Intr

IntrIntroduction

oduction

oductionoduction

HP multiple mobile printing solutions to enable easy printing to an HP printer from a laptop, tablet, oers

smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/

MobilePrinting.

NO

NONOTE:

TE:

TE:TE: Update the printer to ensure all mobile printing and ePrint capabilities are supported.rmware

●Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing

●HP ePrint via email

●AirPrint

●Android embedded printing

Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing

Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printingWi-Fi, Wi-Fi Direct Print, NFC, and BLE printing

HP provides Wi-Fi, Wi-Fi Direct Print, Near Field Communication (NFC), and Bluetooth Low Energy (BLE) printing

for printers with a supported HP Jetdirect 3100w BLE/NFC/Wireless Accessory. This accessory is available as an

option for HP LaserJet printers that include a hardware-integration pocket (HIP).

Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing enable Wi-Fi capable (mobile) devices to make a wireless network

connection directly to the printer without using a wireless router.

The printer does not need to be connected to the network for this mobile walk-up printing to work.

Use Wi-Fi Direct Print to print wirelessly from the following devices:

●iPhone, iPad, or iPod touch using Apple AirPrint

●Android mobile devices using the Android embedded print solution

For more information on wireless printing, go to www.hp.com/go/wirelessprinting.

NFC and Wi-Fi Direct Print capabilities can be enabled or disabled from the printer control panel.

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Networking

●Wi-Fi Direct

●Status

3.

3.3. Select , and then select to enable wireless printing.On OK

NO

NONOTE:

TE:

TE:TE: In environments where more than one model of the same printer is installed, it might be helpful to

provide each printer a unique Wi-Fi Direct Name for easier printer for Wi-Fi Direct printing. The identication

wireless network names, e.g., Wi-Fi, Wi-Fi Direct, etc. are available on the Information screen by pressing or

touching the Information button on the printer control panel, and then selecting the Network option or the

Wireless option.

Complete the following procedure to change the printer Wi-Fi Direct name:

ENWW Mobile printing solutions 73

1.

1.1. From the Home screen on the printer control panel, open the menu.Settings

2.

2.2. Open the following menus:

●Networking

●Wi-Fi Direct

●Wi-Fi Direct name

3.

3.3. Use the keypad to change the name in the text Select .Wi-Fi Direct Name eld. OK

HP ePrint via email

HP ePrint via emailHP ePrint via email

Use HP ePrint to print documents by sending them as an email attachment to the printer's email address from

any email enabled device.

To use HP ePrint, the printer must meet these requirements:

●The printer must be connected to a wired or wireless network and have Internet access.

●HP Web Services must be enabled on the printer, and the printer must be registered with HP Connected.

Follow this procedure to enable HP Web Services and register with HP Connected:

1.

1.1. Open the HP Embedded Web Server (EWS):

a.

a.a. Find the printer IP address. On the printer control panel, press the button, and then use the arrow

keys to select the Ethernet menu. Press the button to open the menu and display the IP OK

address or host name.

b.

b.b. From a computer on the same network as the printer, open a web browser. In the address line, type

the IP address or host name exactly as it displays on the printer control panel. Press the key on Enter

the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2.

2.2. Click the tab.

HP Web Services

HP Web ServicesHP Web Services

3.

3.3. Select the option to enable Web Services.

NO

NONOTE:

TE:

TE:TE: Enabling Web Services might take several minutes.

4.

4.4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.

AirPrint

AirPrintAirPrint

Direct printing using Apple’s AirPrint is supported for iOS and from Mac computers running macOS 10.7 Lion and

newer. Use AirPrint to print directly to the printer from an iPad, iPhone (3GS or later), or iPod touch (third

generation or later) in the following mobile applications:

●Mail

●Photos

74 Chapter 4 Print ENWW

●Safari

●iBooks

●Select third-party applications

To use AirPrint, the printer must be connected to the same network (sub-net) as the Apple device. For more

information about using AirPrint and about which HP printers are compatible with AirPrint, go to

www.hp.com/go/MobilePrinting.

NO

NONOTE:

TE:

TE:TE: Before using AirPrint with a USB connection, verify the version number. AirPrint versions 1.3 and earlier

do not support USB connections.

Andr

AndrAndroid embedded printing

oid embedded printing

oid embedded printingoid embedded printing

HP's built-in print solution for Android and Kindle enables mobile devices to automatically and print to HP nd

printers that are either on a network or within wireless range for Wi-Fi Direct printing.

The print solution is built into the many versions of the operating system.

NO

NONOTE:

TE:

TE:TE: If printing is not available on your device, go to the Google Play > Android apps and install the HP Print

Service Plugin.

For more information on how to use Android embedded printing and which Android devices are supported, go to

www.hp.com/go/MobilePrinting.

ENWW Mobile printing solutions 75

Print fr

Print frPrint from a USB

om a USB

om a USB om a USB drive

drive

drive drive

ash

ashash

Intr

IntrIntroduction

oduction

oductionoduction

This printer features easy-access USB printing, for quickly printing without sending them from a computer. les

The printer accepts standard USB drives in the USB port near the control panel. The control panel USB port ash

supports the following types of les:

–.pdf

–.prn

–.pcl

–.ps

–.cht

●Enable the USB port for printing

●Print USB documents

Enable the USB port for prin

Enable the USB port for prinEnable the USB port for printing

ting

tingting

The USB port is disabled by default. Before using this feature, enable the USB port. Use one of the following

methods to enable the port:

Method one: Enable the USB port from the prin

Method one: Enable the USB port from the prinMethod one: Enable the USB port from the printer control panel menus

ter control panel menus

ter control panel menuster control panel menus

1.

1.1. From the Home screen on the printer control panel, navigate to the application, and then select Settings

the icon.Settings

2.

2.2. Open the following menus

a.

a.a. Copy/Print Print or

b.

b.b. Enable Print From USB Drive

3.

3.3. Select the option.Enabled

Method two: Enable the USB port fr

Method two: Enable the USB port frMethod two: Enable the USB port from the HP Embedded Web Server (net

om the HP Embedded Web Server (net

om the HP Embedded Web Server (netom the HP Embedded Web Server (network

work

workwork-c

-c

-c-connected printers only)

onnected printers only)

onnected printers only)onnected printers only)

1.

1.1. Find the printer IP address: From the Home screen on the printer control panel, select the Information

icon, and then select the Network icon to display the IP address or host name.

2.

2.2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer

control panel. Press the key on the computer keyboard. The EWS opens.Enter

NO

NONOTE:

TE:

TE:TE: If the web browser displays a There is a problem with this website

There is a problem with this website

There is a problem with this websiteThere is a problem with this website’

’

’’s security

s security

s security s security certicate

certicate

certicatecerticate message

when attempting to open the EWS, click C

C

CContinue to this website (no

ontinue to this website (no

ontinue to this website (noontinue to this website (not recommended)

t recommended)

t recommended)t recommended).

Choosing Continue t

Continue t

Continue tContinue to this website (not recommended)

o this website (not recommended)

o this website (not recommended)o this website (not recommended) will not harm the computer while navigating within

the EWS for the HP printer.

76 Chapter 4 Print ENWW

3.

3.3. Select the Copy/Prin

Copy/Prin

Copy/PrinCopy/Print

t

tt tab for multi-function printer models, or the tab for single-function printer

Print

PrintPrint

models.

4.

4.4. In the left menu, select .

Print from USB Drive Settings

Print from USB Drive SettingsPrint from USB Drive Settings

5.

5.5. Select Enable Print fr

Enable Print fr

Enable Print frEnable Print from USB Drive

om USB Drive

om USB Driveom USB Drive.

6.

6.6. Click .

Apply

ApplyApply

Print USB documents

Print USB documentsPrint USB documents

1.

1.1. Insert the USB drive into the easy-access USB port.ash

NO

NONOTE:

TE:

TE:TE: The port might be covered. For some printers, the cover open. For other printers, pull the ips

cover straight out to remove it.

2.

2.2. From the Home screen on the printer control panel, select , and then select Print Print from USB Drive.

3.

3.3. Select , select the name of the document to print, and then select .Choose Select

NO

NONOTE:

TE:

TE:TE: The document might be in a folder. Open folders as necessary.

4.

4.4. To adjust the number of copies, select the for the number of copies. Use the keypad to enter the eld

number of copies to print.

5.

5.5. Select to print the document.Print

ENWW Print from a USB drive 77ash

Print using high-s

Print using high-sPrint using high-speed USB 2.0 port (wired)

peed USB 2.0 port (wired)

peed USB 2.0 port (wired)peed USB 2.0 port (wired)

Enable the high-speed USB port f

Enable the high-speed USB port fEnable the high-speed USB port for printing

or printing

or printingor printing

This printer features a high-speed USB 2.0 port for wired USB printing. The port is located in the interface ports

area on the back of the printer and is disabled by default. Use one of the following methods to enable the port.

Once the port is enabled, install the product software in order to print using this port.

Method one: Enable the high-speed USB 2.0 port fr

Method one: Enable the high-speed USB 2.0 port frMethod one: Enable the high-speed USB 2.0 port from the printer c

om the printer c

om the printer com the printer contr

ontr

ontrontrol panel menus

ol panel menus

ol panel menusol panel menus

1.

1.1. From the Home screen on the printer control panel, navigate to the application, and then select Settings

the icon.Settings

2.

2.2. Open the following menus

a.

a.a. General

b.

b.b. Enable Device USB

3.

3.3. Select the option.Enabled

Method two: Enable the high-s

Method two: Enable the high-sMethod two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server (network

peed USB 2.0 port from the HP Embedded Web Server (network

peed USB 2.0 port from the HP Embedded Web Server (networkpeed USB 2.0 port from the HP Embedded Web Server (network-connected printers only)

-connected printers only)

-connected printers only)-connected printers only)

1.

1.1. Find the printer IP address: From the Home screen on the printer control panel, select the Information

icon, and then select the Network icon to display the IP address or host name.

2.

2.2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer

control panel. Press the key on the computer keyboard. The EWS opens.Enter

NO

NONOTE:

TE:

TE:TE: If the web browser displays a There is a pr

There is a pr

There is a prThere is a problem with this website’

oblem with this website’

oblem with this website’oblem with this website’s security

s security

s security s security certicate

certicate

certicatecerticate message

when attempting to open the EWS, click C

C

CContinue to this website (not recommended)

ontinue to this website (not recommended)

ontinue to this website (not recommended)ontinue to this website (not recommended).

Choosing Continue t

Continue t

Continue tContinue to this website (not rec

o this website (not rec

o this website (not reco this website (not recommended)

ommended)

ommended)ommended) will not harm the computer while navigating within

the EWS for the HP printer.

3.

3.3. Select the tab.

Security

SecuritySecurity

4.

4.4. On the left side of the screen, select .

General Security

General SecurityGeneral Security

5.

5.5. Scroll down to the Hardware P

Hardware P

Hardware PHardware Ports

orts

ortsorts and select the check box to enable both of the items:

●Enable Device USB

Enable Device USB

Enable Device USBEnable Device USB

●Enable Host USB pl

Enable Host USB pl

Enable Host USB plEnable Host USB plug and play

ug and play

ug and playug and play

6.

6.6. Click .

Apply

ApplyApply

78 Chapter 4 Print ENWW

5

55 C

C

CCopy

opy

opyopy

●Make a copy

●Copy on both sides (duplex)

●Additional options when copying

●Additional copy tasks

For more inf

For more infFor more information

ormation

ormationormation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

ENWW 79

Make a c

Make a cMake a copy

opy

opyopy

Follow these steps to make a copy from the scanner glass or the document feeder.

1.

1.1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to the size of the document.t

2.

2.2. From the Home screen on the printer control panel, select Copy.

3.

3.3. Select settings from the menu and the Sides Color/Black menu (color printers), and then select .Done

4.

4.4. If you are using a Quick Set, select under Load Quick Sets and Defaults. Select the Quick Set from the list,

and then select in the lower right corner.Load

NO

NONOTE:

TE:

TE:TE: Quick Sets

Quick Sets

Quick SetsQuick Sets are copy settings for various types of output, such as predened Text Photograph, , and

High Quality.

5.

5.5. To adjust settings, such as and Reduce/Enlarge Content Orientation Options, select in the lower left corner,

and then select the settings from the menus. Select if prompted.Options Done

6.

6.6. Optional Preview: Touch the right pane of the screen to preview the document. You can use the and Expand

Collapse buttons on the left side of the preview pane to expand and collapse the preview screen.

T

TTable 5-1

able 5-1

able 5-1able 5-1 Previe

Previe

Previe Preview pane contr

w pane contr

w pane contrw pane controls

ols

olsols

Expand

ExpandExpand Coll

Coll

CollCollapse

apse

apseapse

button

button button button

button

button button

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or

remove pages.

T

TTable

able

able able 5-2

5-2

5-25-2 Preview butt

Preview butt

Preview butt Preview buttons

ons

onsons

Button

ButtonButton Description

Description

DescriptionDescription

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NO

NONOTE:

TE:

TE:TE: Select only one page at a time to use these buttons.

80 Chapter 5 Copy ENWW

T

TTable 5-2

able 5-2

able 5-2able 5-2 Preview butt

Preview butt

Preview butt Preview buttons (continued)

ons (continued)

ons (continued)ons (continued)

Button

ButtonButton Description

Description

DescriptionDescription

Rotate the page 180 degrees.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Delete the selected pages.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NO

NONOTE:

TE:

TE:TE: These buttons are available only in the thumbnail view.

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

7.

7.7. To adjust the number of copies, touch the box to the left of the Copy button, and then select the number of

copies from the keypad that opens. Select the Close button to close the keypad.

8.

8.8. When the document is ready, select Copy to begin copying.

ENWW Make a copy 81

C

CCopy on bo

opy on bo

opy on boopy on both sides (duplex)

th sides (duplex)

th sides (duplex)th sides (duplex)

1.

1.1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to the size of the document.t

2.

2.2. From the Home screen on the printer control panel, select Copy.

3.

3.3. Select the arrow under to view available options.Sides

4.

4.4. In the section, select the option that describes the original document:Original Sides

●Use for originals that are printed on one side of the page.1-sided

●Use for originals that are printed on both sides of the page.2-sided

●Enable or disable Pages Flip Up to determine on which edge of the page a 2-sided original ips.

5.

5.5. In the section, select one of these options:Output Sides

●Match original: The output will match the format of the original. For example, if the original is 1-sided,

the output will be 1-sided. However, if the administrator has restricted 1-sided printing and the

original is 1-sided, the output will be 2-sided book-style.

NO

NONOTE:

TE:

TE:TE: This feature is not available for all versions. You might need to update the printer rmware

rmware to use this feature.

●1-sided: The output will be 1-sided. However, if the administrator has restricted 1-sided printing, the

output will be 2-sided book-style.

●2-sided: The output will be 2-sided.

●Enable or disable Pages Flip Up to determine on which edge of the page the 2-sided output ips.

6.

6.6. Select .Done

7.

7.7. Adjust any other settings as needed. Select for each setting if prompted.Done

8.

8.8. Optional Preview: Touch the right pane of the screen to preview the document. You can use the and Expand

Collapse buttons on the left side of the preview pane to expand and collapse the preview screen.

T

TTable

able

able able 5-3

5-3

5-35-3 Preview pane c

Preview pane c

Preview pane c Preview pane controls

ontrols

ontrolsontrols

Expand

ExpandExpand Coll

Coll

CollCollapse

apse

apseapse

button

button button button

button

button button

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or

remove pages.

82 Chapter 5 Copy ENWW

T

TTable 5-4

able 5-4

able 5-4able 5-4 Preview butt

Preview butt

Preview butt Preview buttons

ons

onsons

Button

ButtonButton Description

Description

DescriptionDescription

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NO

NONOTE:

TE:

TE:TE: Select only one page at a time to use these buttons.

Rotate the page 180 degrees.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Delete the selected pages.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NO

NONOTE:

TE:

TE:TE: These buttons are available only in the thumbnail view.

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

9.

9.9. To adjust the number of copies, touch the box to the left of the Copy button, and then select the number of

copies from the keypad that opens. Select the Close button to close the keypad.

10.

10.10. When the document is ready, select Copy to begin copying.

ENWW Copy on both sides (duplex) 83

Additional options when c

Additional options when cAdditional options when copying

opying

opyingopying

The following settings are available in the list when copying.Options

NO

NONOTE:

TE:

TE:TE: The following list contains the master set of options available for HP Enterprise MFP printers. Some

options are not available on all printers.

T

TTable 5-5

able 5-5

able 5-5able 5-5 Copy options

Copy options

Copy options Copy options

Option

OptionOption Description

Description

DescriptionDescription

Number of Copies Specify the number of copies to make.

Load and Save Settings Load Quick Set: Load copy settings from a saved Quick Set.

NO

NONOTE:

TE:

TE:TE: Use the HP Embedded Web Server to create and save Quick Sets.

Save Defaults: Save the current settings in the Options list as default settings for future copy jobs.

Sides Specify whether the original document is printed on one side or both sides, and whether the copies are

to be printed on one side or both sides.

Color/Black

For color printers only.

Specify whether copies are to be printed in color, black and gray, or black only.

Staple

For printers with automatic

nishing accessories only. This

feature does not apply to

printers with convenience

staplers.)

Specify the placement of staples.

Scan Mode Standard Document

Standard Document

Standard DocumentStandard Document: Scan a page or stack of pages through the document feeder, or individually on the

atbed glass.

Book Mode

Book ModeBook Mode: Scan an open book and output each page of the book onto pages.dierent

2-sided ID Copy

2-sided ID Copy2-sided ID Copy: Scan each side of an card on the glass and output them onto one identication atbed

page. After scanning the side, the printer prompts to place the second side in the correct position rst

on the glass.

Reduce/Enlarge Scale the size of the scanned document up or down.

Original Size Specify the paper size for the original document.

Paper Selection Specify the paper size and type for the copies.

Booklet Format and rearrange original scanned images into pages that print as a booklet.

Content Orientation Specify whether the original document is printed in Portrait or Landscape orientation.

Pages per Sheet Copy multiple sheets of paper onto a single sheet. Select one, two, or four pages per sheet.

Output Bin

For printers with multiple output

bins only.

Specify which output bin to use for the job when the printer output bins are for mailbox congured

mode.

NO

NONOTE:

TE:

TE:TE: This option does not appear when the output bins are for stacker mode or congured

function-separator mode.

84 Chapter 5 Copy ENWW

T

TTable 5-5

able 5-5

able 5-5able 5-5 Copy options (c

Copy options (c

Copy options (c Copy options (continued)

ontinued)

ontinued)ontinued)

Option

OptionOption Description

Description

DescriptionDescription

Paper Path

For printers that have an option

to pages inside the paper ip

path.

Select a paper path:specic

Face-up (straightest path): Pages output to the bin in the opposite order that they were placed in the

document feeder.

Face-down (correct order): Pages are stacked in the same order as they were placed in the document

feeder.

Image Adjustment Sharpness: Clarify or soften the image. For example, increasing the sharpness could make text appear

crisper, but decreasing it could make photos appear smoother.

Darkness: Increase or decrease the amount of white and black used in colors in scanned images.

Contrast: Increase or decrease the between the lightest and the darkest color on the page.dierence

Background Cleanup: Remove faint colors from the background of scanned images. For example, if the

original document is printed on colored paper, use this feature to lighten the background without

aecting the darkness of the image.

Automatic Tone: Available for Flow printers only. The printer automatically adjusts the Darkness,

Contrast Background Cleanup, and settings to the most appropriate for the scanned document.

Optimize Text/Picture Optimize the job for the type of image being scanned: text, graphics, or photos.

Edge-to-Edge Scan and print a copy closer to the edge of the page than is normally allowed. Printing close to the

edge can result in some print-quality issues.

Erase Edges Remove blemishes, such as dark borders or staple marks, by cleaning the edges of the scanned image.

Collate Assemble each set of pages in the same order as the original document when making multiple copies

of a document.

Automatically Straighten

NO

NONOTE:

TE:

TE:TE: Available on Flow

models only.

This feature is not available for

all versions. You might rmware

need to update the printer

rmware to use this feature.

Automatically straighten a scanned image.

Blank Page Suppression

NO

NONOTE:

TE:

TE:TE: This feature is not

available for all rmware

versions. You might need to

update the printer to rmware

use this feature.

Exclude blank pages in the original document from scanned images. This feature is useful for scanning

pages printed on both sides to eliminate blank pages in the resulting scanned document.

Multi-feed Detection Enable or disable multi-feed detection. When enabled, scanning stops when the printer detects more

than one page at a time being fed in the document feeder. When disabled, scanning continues when a

multi-feed is detected, to allow scanning pages that are stuck together, originals with self-adhesive

notes on them, or thick paper.

ENWW Additional options when copying 85

Additional c

Additional cAdditional copy tasks

opy tasks

opy tasksopy tasks

Go to www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP www.hp.com/support/, , or

ljM636MFP.

Instructions are available for performing copy tasks, such as the following:specic

●Copy or scan pages from books or other bound documents

●Copy mixed-size documents

●Copy or scan both sides of an cardidentication

●Copy or scan a document into a booklet format

86 Chapter 5 Copy ENWW

6

66 Scan

Scan

ScanScan

●Set up Scan to Email

●Set up Scan to Network Folder

●Set up Scan to SharePoint® (Flow models only)

●Set up Scan to USB Drive

●Scan to email

●Scan to job storage

●Scan to network folder

●Scan to SharePoint

●Scan to USB drive

●Additional options when scanning

●HP JetAdvantage business solutions

●Additional scan tasks

For more inf

For more infFor more information

ormation

ormationormation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/LaserJet.

For current information, see www.hp.com/support/ljM634MFP www.hp.com/support/ljM635MFP, , or

www.hp.com/support/ljM636MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and updatesrmware

●Join support forums

●Find warranty and regulatory information

ENWW 87

Set up Scan t

Set up Scan tSet up Scan to Email

o Email

o Emailo Email

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server (EWS)

●Step two: the Network settingsCongure Identication

●Step three: the Scan to Email featureCongure

●Step four: the Quick Sets (optional)Congure

●Step Set up Scan to Email to use 365 Outlook (optional)ve: Oce

Intr

IntrIntroduction

oduction

oductionoduction

The printer has a feature that enables it to scan a document and send it to one or more email addresses. To use

this scan feature, the printer must be connected to a network; however, the feature is not available until it has

been There are two methods for Scan to Email, the for basic congured. conguring Scan to Email Setup Wizard

Scan to Email Setup Wizard

Scan to Email Setup WizardScan to Email Setup Wizard

and for advanced. Use the following information to set up the Scan to Email feature.

Email Setup

Email SetupEmail Setup

Before yo

Before yoBefore you begin

u begin

u beginu begin

To set up the Scan to Email feature, the printer must have an active network connection.

Administrators need the following information before beginning the process.conguration

●Administrative access to the printer

●DNS (e.g., companyname.com)sux

●SMTP server (e.g., smtp.mycompany.com)

NO

NONOTE:

TE:

TE:TE: If you do not know the SMTP server name, SMTP port number, or authentication information,

contact the email/Internet service provider or system administrator for the information. SMTP server

names and port names are typically found by doing an Internet search. For example, use terms like "Gmail

smtp server name" or "Yahoo smtp server name" to search.

●SMTP server authentication requirements for outgoing email messages, including the user name and

password used for authentication, if applicable.

NO

NONOTE:

TE:

TE:TE: Consult your email service provider's documentation for information on digital sending limits for your

email account. Some providers may temporarily lock your account if you exceed your sending limit.

Step one

Step oneStep one: Access the HP Embedded Web Server (EWS)

: Access the HP Embedded Web Server (EWS)

: Access the HP Embedded Web Server (EWS): Access the HP Embedded Web Server (EWS)

1.

1.1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

88 Chapter 6 Scan ENWW

Step three

Step threeStep three:

:

: : the Scan to Email fe

the Scan to Email fe

the Scan to Email fe the Scan to Email feature

ature

atureature

Congure

CongureCongure

The two options for Scan to Email are the for basic and conguring Email Setup Wizard

Email Setup Wizard

Email Setup WizardEmail Setup Wizard conguration Email

Email

Email Email

Setup

SetupSetup for advanced Use the following options to the Scan to Email feature:conguration. congure

●Method one: Basic using the Email Setup Wizardconguration

●Method two: Advanced using the Email Setupconguration

Method one: Basic

Method one: Basic Method one: Basic using the Email Setup Wizard

using the Email Setup Wizard

using the Email Setup Wizard using the Email Setup Wizard

conguration

congurationconguration

This option opens the in the HP Embedded Web Server (EWS) for basic

Email Setup Wizard

Email Setup WizardEmail Setup Wizard conguration.

1.

1.1. Using the EWS top navigation tabs, click .

Scan/Digital Send

Scan/Digital SendScan/Digital Send

2.

2.2. In the left-navigation pane, click Email and Scan t

Email and Scan t

Email and Scan tEmail and Scan to Network Folder Quick Setup Wizards

o Network Folder Quick Setup Wizards

o Network Folder Quick Setup Wizardso Network Folder Quick Setup Wizards.

3.

3.3. In the Email and Scan to Network F

Email and Scan to Network F

Email and Scan to Network FEmail and Scan to Network Folder Quick Setup Wizards

older Quick Setup Wizards

older Quick Setup Wizardsolder Quick Setup Wizards dialog, click the link.

Email Setup

Email SetupEmail Setup

NO

NONOTE:

TE:

TE:TE: If a message displays indicating that the Scan to Email feature is disabled, click C

C

CContinue

ontinue

ontinueontinue to

proceed with the and enable the Scan to Email feature upon completion.conguration

4.

4.4. On the Congure

Congure

CongureCongure Email Servers (SMTP

Email Servers (SMTP

Email Servers (SMTP Email Servers (SMTP)

)

)) dialog, select one of the following options and complete the steps:

Option one: Use a server already in use by ano

Option one: Use a server already in use by anoOption one: Use a server already in use by another function

ther function

ther functionther function

▲Select , and then click

Use a server already in use by another function

Use a server already in use by another functionUse a server already in use by another function Nex

Nex

NexNext

t

tt.

90 Chapter 6 Scan ENWW

Option two: Search network f

Option two: Search network fOption two: Search network for outgoing email server

or outgoing email server

or outgoing email serveror outgoing email server

NO

NONOTE:

TE:

TE:TE: This option outgoing SMTP servers inside your only.nds rewall

a.

a.a. Search the network f

Search the network f

Search the network fSearch the network for outgoing email server

or outgoing email server

or outgoing email serveror outgoing email server Next

NextNextSelect s, and then click .

b.

b.b. Select the appropriate server from the Congure

Congure

CongureCongure Email Server (SMTP

Email Server (SMTP

Email Server (SMTP Email Server (SMTP)

)

)) Next

NextNext list, and then click .

c.

c.c. Select the option that describes the server’s authentication requirements:

–Server does not require authentication

Server does not require authentication

Server does not require authenticationServer does not require authentication Server does not require authen

Server does not require authen

Server does not require authenServer does not require authentication

tication

ticationtication: Select , and then

click

-OR-

-OR--OR-

–Server requires authentication

Server requires authentication

Server requires authenticationServer requires authentication: From the drop-down list, select an authentication option:

○Use credentials of user t

Use credentials of user t

Use credentials of user tUse credentials of user to connect after Sign In at the c

o connect after Sign In at the c

o connect after Sign In at the co connect after Sign In at the control panel

ontrol panel

ontrol panelontrol panel Use creden

Use creden

Use credenUse credentials

tials

tials tials : Select

of user t

of user tof user to connect after Sign In at the contr

o connect after Sign In at the contr

o connect after Sign In at the contro connect after Sign In at the control panel

ol panel

ol panelol panel Next

NextNext, and then click .

-OR-

-OR--OR-

○Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials U

U

UUser name

ser name

ser name ser name : Select , enter the

and Passw

Passw

PasswPassword

ord

ordord Next

NextNext, and then click .

Option three: Add SMTP server

Option three: Add SMTP serverOption three: Add SMTP server

a.

a.a. Add SMTP server

Add SMTP server

Add SMTP serverAdd SMTP serverSelect

b.

b.b. Server Name

Server Name

Server NameServer Name Port Number

Port Number

Port NumberPort Number Next

NextNextEnter the and , and then click .

NO

NONOTE:

TE:

TE:TE: In most cases, the default port number does not need to be changed.

NO

NONOTE:

TE:

TE:TE: If you are using a hosted SMTP service such as Gmail, verify the SMTP address, port number,

and SSL settings from the service provider’s website or other sources. Typically, for Gmail, the SMTP

address is smtp.gmail.com, port number 465, and the SSL should be enabled.

Please refer to online sources to these server settings are current and valid at the time of conrm

conguration.

c.

c.c. Select the appropriate server authentication option:

–Server does not require authentication

Server does not require authentication

Server does not require authenticationServer does not require authentication Server does not require authen

Server does not require authen

Server does not require authenServer does not require authentication

tication

ticationtication: Select , and then

click .

-OR-

-OR--OR-

–Server requires authentication

Server requires authentication

Server requires authenticationServer requires authentication: Select an option from the drop-

Server requires authentication

Server requires authenticationServer requires authentication

down list:

○Use credentials of user t

Use credentials of user t

Use credentials of user tUse credentials of user to connect after Sign In at the c

o connect after Sign In at the c

o connect after Sign In at the co connect after Sign In at the control panel

ontrol panel

ontrol panelontrol panel Use creden

Use creden

Use credenUse credentials

tials

tials tials : Select

of user t

of user tof user to connect after Sign In at the contr

o connect after Sign In at the contr

o connect after Sign In at the contro connect after Sign In at the control panel

ol panel

ol panelol panel Next

NextNext, and then click .

-OR-

-OR--OR-

○Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials U

U

UUser name

ser name

ser name ser name : Select , enter the

and Passw

Passw

PasswPassword

ord

ordord Next

NextNext, and then click .

5.

5.5. On the dialog, enter the following information about for the sender’s email

Congure

CongureCongure Email Settings

Email Settings

Email Settings Email Settings

address, and then click .

ENWW Set up Scan to Email 91

Option

OptionOption Description

Description

DescriptionDescription

Quality and File Size

Quality and File SizeQuality and File Size Select the default output quality for the scanned document:

●Low (smal

Low (smal

Low (smalLow (small

l

l l le)

le)

le)le)

●Medium

Medium

MediumMedium

●High (large

High (large

High (large High (large le)

le)

le)le)

Resolution

ResolutionResolution Select the default scan resolution for the scanned document:

●75 dpi

75 dpi

75 dpi75 dpi

●150 dpi

150 dpi

150 dpi150 dpi

●200 dpi

200 dpi

200 dpi200 dpi

●300 dpi

300 dpi

300 dpi300 dpi

●400 dpi

400 dpi

400 dpi400 dpi

●600 dpi

600 dpi

600 dpi600 dpi

7.

7.7. Review the area, and then click to complete the setup.

Summary

SummarySummary Finish

Finish

FinishFinish

Method two: Adv

Method two: AdvMethod two: Advanced

anced

anced anced using the Email Setup

using the Email Setup

using the Email Setup using the Email Setup

conguration

congurationconguration

1.

1.1. Using the EWS top navigation tabs, click , and then click in the left navigation

Scan/Digital Send

Scan/Digital SendScan/Digital Send Email Setup

Email Setup

Email SetupEmail Setup

pane.

NO

NONOTE:

TE:

TE:TE: By default, the Email Setup page displays the basic settings for Scan to Email setup. To access

additional settings, click the button at the bottom of the page.

Advanced Settings

Advanced SettingsAdvanced Settings

2.

2.2. On the dialog, select the

Email Setup

Email SetupEmail Setup En

En

EnEnable Scan to Email

able Scan to Email

able Scan to Emailable Scan to Email check box. If this check box is not selected, the

feature is unavailable at the printer control panel.

3.

3.3. In the Outgoing Email Servers (SMTP

Outgoing Email Servers (SMTP

Outgoing Email Servers (SMTPOutgoing Email Servers (SMTP)

)

)) area, complete the steps for one of the following options:

ENWW Set up Scan to Email 93

● Select one of the displayed servers

● Click to start the SMTP wizard.

Add

AddAdd

1.

1.1. In the SMTP wizard, select one of the following options:

○Option one:

Option one:

Option one:Option one: I know my SMTP server addres

I know my SMTP server addres

I know my SMTP server addresI know my SMTP server address or host name

s or host name

s or host names or host name : Enter the address of an SMTP

server, and then click Next

NextNext

○Option two:

Option two:

Option two:Option two: If you do not know the address of the SMTP server, select Search network f

Search network f

Search network fSearch network for

or

or or

outgoing email server

outgoing email serveroutgoing email server Next

NextNext Next

NextNext, and then click . Select the server, and then click .

NO

NONOTE:

TE:

TE:TE: If an SMTP server was already created for another printer function, the Use a server

Use a server

Use a server Use a server

already in use by another function

already in use by another functionalready in use by another function option displays. Select this option, and then it to be congure

used for the email function.

2.

2.2. Set the basic informa

Set the basic informa

Set the basic informaSet the basic information necessary to c

tion necessary to c

tion necessary to ction necessary to connect to the server

onnect to the server

onnect to the serveronnect to the serverOn the dialog, set the options to

use, and then click .

NO

NONOTE:

TE:

TE:TE: Some servers have problems sending or receiving emails that are larger than 5

megabytes (MB). These problems can be prevented by entering a number in Split emails if larger

Split emails if larger

Split emails if larger Split emails if larger

than (MB).

than (MB).than (MB).

NO

NONOTE:

TE:

TE:TE: In most cases, the default port number does not need to be changed. However, when

using the Enable SMTP SSL Protocol option, port 587 must be used.

NO

NONOTE:

TE:

TE:TE: If you are using Google™ Gmail for email service, select the Enable SM

Enable SM

Enable SMEnable SMTP SSL Pr

TP SSL Pr

TP SSL PrTP SSL Protoc

otoc

otocotocol

ol

ol ol

check box. Typically, for gmail, the SMTP address is smtp.gmail.com, port number 465, and the

SSL should be enabled.

Please refer to online sources to these server settings are current and valid at the time conrm

of conguration.

3.

3.3. Server Authentication Requirements

Server Authentication Requirements

Server Authentication RequirementsServer Authentication RequirementsOn the dialog, select the option that describes the server’s

authentication requirements:

○Server does not require authentication

Server does not require authentication

Server does not require authenticationServer does not require authentication Next

NextNext, and then click .

○Server requires authentication

Server requires authentication

Server requires authenticationServer requires authentication

○ From the drop-down box, select Use credentials o

Use credentials o

Use credentials oUse credentials of user to c

f user to c

f user to cf user to connect after Sign In at

onnect after Sign In at

onnect after Sign In at onnect after Sign In at

the contr

the contrthe control panel

ol panel

ol panelol panel Next

NextNext, and then click .

○ From the drop-down box, select Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials, enter the Username

Username

Username Username

and Passw

Passw

PasswPassword

ord

ordord Next

NextNext, and then click .

NO

NONOTE:

TE:

TE:TE: If using a signed-in user's credentials, set email to require sign in by the user on the

printer control panel. Deny device guest access to email by clearing the check box for email in

the column in the

Device Guest

Device GuestDevice Guest Sign in and Permis

Sign in and Permis

Sign in and PermisSign in and Permission Policies

sion Policies

sion Policiession Policies Acce

Acce

AcceAccess Con

ss Con

ss Conss Control

trol

troltrol area on the dialog

of the tab. The icon in the check box changes from a check mark to a lock.

Security

SecuritySecurity

4.

4.4. Server Usage

Server Usage

Server UsageServer UsageOn the dialog, choose the printer functions that will send email through this SMTP

server, and then click the button.

NO

NONOTE:

TE:

TE:TE: If the server requires authentication, a user name and password for sending automatic

alerts and reports from the printer will be required.

94 Chapter 6 Scan ENWW

5.

5.5. Summary and Test

Summary and Test

Summary and TestSummary and TestOn the dialog, enter a valid email address in the Send test email to

Send test email to

Send test email toSend test email to:

:

:: and eld,

then click .

Test

TestTest

6.

6.6. Verify that all of the settings are correct, and then click to complete the outgoing email

Finish

FinishFinish

server set up.

4.

4.4. In the Address and Mes

Address and Mes

Address and MesAddress and Message Field Contr

sage Field Contr

sage Field Contrsage Field Control

ol

olol Fr

Fr

FrFrom:

om:

om:om: area, enter a setting and any of the other optional settings.

Address and Mes

Address and MesAddress and Message Field Contr

sage Field Contr

sage Field Contrsage Field Control

ol

olol settings:

Feature

FeatureFeature Description

Description

DescriptionDescription

Address Field Restrictions

Address Field RestrictionsAddress Field Restrictions

1Specify whether users must select an email address from an address book or whether users are

allowed to enter in an email address manually.

CAUTION:

CAUTION:CAUTION: If Users must select fr

Users must select fr

Users must select frUsers must select from address book

om address book

om address bookom address book is selected, and any of the address are elds

also set as , changes to those editable also change the corresponding values in

User editable

User editableUser editable elds

the address book.

To prevent users from changing contacts in the Address Book at the printer control panel, go to

the Access Con

Access Con

Access ConAccess Control

trol

troltrol Security

Security

SecuritySecurity Device Guest

Device Guest

Device GuestDevice Guest page on the tab, and deny access to address book

modications.

All

AllAllow invalid email addres

ow invalid email addres

ow invalid email addresow invalid email address

s

s s

formats

formatsformats1

Select to allow an invalid email address format.

User editable

User editableUser editable To use the Defaul

Defaul

DefaulDefault From

t From

t Fromt From Def

Def

DefDefault Display Name

ault Display Name

ault Display Nameault Display Name address and for all emails sent from this printer

(unless a user is signed in), do not select the check box.

User editable

User editableUser editable

When setting up the address if the check box is unchecked, users will not be elds, User editable

User editable

User editableUser editable

able to edit those at the printer control panel when sending an email. For send-to-me elds

functionality, clear the check boxes for all of the address including the

User editable

User editableUser editable elds, Fr

Fr

FrFrom:

om:

om: om:

T

TTo:

o:

o:o: CC:

CC:

CC:CC: BCC:

BCC:

BCC:BCC: From:

From:

From:From: T

T

TTo

o

oo:

:

: : , and and then set that user's send email elds, their own email address and

their own email address.

Defaul

DefaulDefault From:

t From:

t From:t From: Defaul

Defaul

DefaulDefault

t

t t and

Display Name:

Display Name:Display Name:

Provide an email address and name to use for the address for the email message.

From:

From:From:

NO

NONOTE:

TE:

TE:TE: Create an email account for the printer, and use this address for the default email

address.

NO

NONOTE:

TE:

TE:TE: Congure the email feature so that users must sign in before using it. This prevents users

from sending an email from an address that is not their own.

T

TTo:

o:

o:o:

1Provide a To (recipient) email address for emails.

CC:

CC:CC:

1Provide a CC email address for emails.

BCC:

BCC:BCC:

1Provide a BCC email address for emails.

Subject:

Subject:Subject: Provide a default subject line for the email messages.

Message:

Message:Message: Create a custom message. To use this message for all emails sent from the printer, clear or do not

select the check box for .

User editable

User editableUser editable Message:

Message:

Message:Message:

1This setting is available only on the Advanced Settings page.

5.

5.5. In the area, set the signing and encryption preferences.

Signing and Encryption

Signing and EncryptionSigning and Encryption

NO

NONOTE:

TE:

TE:TE: These settings are available only on the Advanced Settings page.

Signing and Encryption

Signing and EncryptionSigning and Encryption settings:

ENWW Set up Scan to Email 95

●Quick Set Name

Quick Set Name

Quick Set NameQuick Set Name: Enter a title for the new Quick Set.

●Quick Set Description

Quick Set Description

Quick Set DescriptionQuick Set Description: Enter a description of the Quick Set.

●Quick Set Start Option

Quick Set Start Option

Quick Set Start OptionQuick Set Start Option: To set how the Quick Set starts, click either Enter application, then user

Enter application, then user

Enter application, then user Enter application, then user

presses S

presses Spresses Start

tart

tarttart Start instan

Start instan

Start instanStart instantly when selected from the Home Screen

tly when selected from the Home Screen

tly when selected from the Home Screently when selected from the Home Screen or .

4.

4.4. Dene the following settings for the Quick Set: Address and Message Field Control, Signing and Encryption,

Notication, Scan Settings, File Settings.

5.

5.5. Click to save the Quick Set.

Finish

FinishFinish

Step

Step Step Set up Scan t

Set up Scan t

Set up Scan t Set up Scan to Email t

o Email t

o Email to Email to use

o use

o use o use 365 Outl

365 Outl

365 Outl 365 Outlook (

ook (

ook (ook (o

o

ooptional)

ptional)

ptional)ptional)

ve:

ve:ve: Oce

Oce

OceOce

Intr

IntrIntroduction

oduction

oductionoduction

Microsoft 365 Outlook is a cloud-based email system provided by Microsoft which uses Microsoft's Simple Oce

Mail Transfer Protocol (SMTP) server to send or receive emails. Complete the following to enable the printer to

send an email with an 365 Outlook account from the control panel.Oce

NO

NONOTE:

TE:

TE:TE: You must have an email address account with 365 Outlook to the settings in the EWS.Oce congure

Congure

CongureCongure the outgoing email server (SM

the outgoing email server (SM

the outgoing email server (SM the outgoing email server (SMTP) t

TP) t

TP) tTP) to send an email from an

o send an email from an

o send an email from an o send an email from an 365 Outl

365 Outl

365 Outl 365 Outlook acc

ook acc

ook accook account

ount

ountount

Oce

OceOce

1.

1.1. Using the EWS top navigation tabs, click .

Networking

NetworkingNetworking

2.

2.2. In the left navigation pane, click TCP

TCP

TCPTCP/IP Settings

/IP Settings

/IP Settings/IP Settings.

3.

3.3. In the TCP

TCP

TCPTCP/IP Settings

/IP Settings

/IP Settings/IP Settings Network

Network

Network Network area, click the Identication

Identication

IdenticationIdentication tab.

4.

4.4. If DNS is required on the network, in the TCP

TCP

TCPTCP/IP Domain

/IP Domain

/IP Domain /IP Domain Sux

Sux

SuxSux area, verify that the DNS for the email sux

client being used is listed. DNS have this format: suxes companyname.com, Gmail.com, etc.

NO

NONOTE:

TE:

TE:TE: If the Domain Name is not set up, use the IP address.sux

98 Chapter 6 Scan ENWW

5.

5.5. Click .

Apply

ApplyApply

6.

6.6. Click the tab.

Scan/Digital Send

Scan/Digital SendScan/Digital Send

7.

7.7. On the left navigation pane, click .

Email Setup

Email SetupEmail Setup

8.

8.8. On the page, select the check box. If this check box is not available, the

Email Setup

Email SetupEmail Setup Enable Scan to Email

Enable Scan to Email

Enable Scan to EmailEnable Scan to Email

feature is unavailable at the printer control panel.

9.

9.9. In the Outgoing Email Servers (SMTP

Outgoing Email Servers (SMTP

Outgoing Email Servers (SMTPOutgoing Email Servers (SMTP)

)

)) Add

Add

AddAdd area, click to start the SMTP wizard.

10.

10.10. In the I know my SMTP server address or hos

I know my SMTP server address or hos

I know my SMTP server address or hosI know my SMTP server address or host name

t name

t namet name Next

NextNext type , and then click eld, smtp.onoce.com .

11.

11.11. On the Set the basic informa

Set the basic informa

Set the basic informaSet the basic information necessary to c

tion necessary to c

tion necessary to ction necessary to connect to the server

onnect to the server

onnect to the serveronnect to the server dialog, in the type

Port Number

Port NumberPort Number eld,

587.

NO

NONOTE:

TE:

TE:TE: Some servers have problems sending or receiving emails that are larger than 5 megabytes (MB).

These problems can be prevented by entering a number in Split emails if larger than (MB

Split emails if larger than (MB

Split emails if larger than (MBSplit emails if larger than (MB).

).

).).

12.

12.12. Select the Enable SMTP S

Enable SMTP S

Enable SMTP SEnable SMTP SSL Prot

SL Prot

SL ProtSL Protocol

ocol

ocolocol check box, and then click .

13.

13.13. On the dialog, complete the following information:

Server Authentication Requirements

Server Authentication RequirementsServer Authentication Requirements

a.

a.a. Server requires authentication

Server requires authentication

Server requires authenticationServer requires authenticationSelect .

b.

b.b. From the drop-down list, select Alw

Alw

AlwAlways use these credentials

ays use these credentials

ays use these credentialsays use these credentials

c.

c.c. Username

Username

UsernameUsernameIn the type the 365 Outlook email address.eld, Oce

d.

d.d. Passw

Passw

PasswPassword

ord

ordordIn the type the 365 Outlook account password, and then click .eld, Oce Next

NextNext

14.

14.14. On the dialog, choose the printer functions that will send email through this SMTP server, and

Server Usage

Server UsageServer Usage

then click the button.

ENWW Set up Scan to Email 99

Set up Scan t

Set up Scan tSet up Scan to Network F

o Network F

o Network Fo Network Folder

older

olderolder

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server

●Step two: Set up Scan to Network Folder

Intr

IntrIntroduction

oduction

oductionoduction

This document explains how to enable and the Scan to Network Folder function. The printer has a congure

feature that enables it to scan a document and save it to a network folder. To use this scan feature, the printer

must be connected to a network; however, the feature is not available until it has been There are two congured.

methods for Scan to Network Folder, the conguring Save t

Save t

Save tSave to Network Folder Setup Wizard

o Network Folder Setup Wizard

o Network Folder Setup Wizardo Network Folder Setup Wizard for basic setup and

Save to Network F

Save to Network FSave to Network Folder Setup

older Setup

older Setupolder Setup for advanced setup.

Before yo

Before yoBefore you begin

u begin

u beginu begin

NO

NONOTE:

TE:

TE:TE: To set up the Scan to Network Folder feature, the printer must have an active network connection.

Administrators need the following items before beginning the process.conguration

●Administrative access to the printer

●The domain name (FQDN) (e.g., \\servername.us.companyname.net\scans) of the fully-qualied

destination folder OR the IP address of the server (e.g., \\16.88.20.20\scans).

NO

NONOTE:

TE:

TE:TE: The use of the term "server" in this context refers to the computer where the shared folder

resides.

Step one

Step oneStep one: Access the HP Embedded Web Server

: Access the HP Embedded Web Server

: Access the HP Embedded Web Server: Access the HP Embedded Web Server

1.

1.1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

2.

2.2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

Step tw

Step twStep two: Set up Scan t

o: Set up Scan t

o: Set up Scan to: Set up Scan to Network F

o Network F

o Network Fo Network Folder

older

olderolder

Method one: Use the Scan t

Method one: Use the Scan tMethod one: Use the Scan to Network Folder Wizard

o Network Folder Wizard

o Network Folder Wizardo Network Folder Wizard

This option opens the setup wizard that is in the HP Embedded Web Server (EWS) for the printer. The setup

wizard includes the options for basic conguration.

1.

1.1. Using the EWS top navigation tabs, click tab.

Scan/Digital Send

Scan/Digital SendScan/Digital Send

2.

2.2. In the left-navigation pane, click Email and Scan t

Email and Scan t

Email and Scan tEmail and Scan to Network Folder Quick Setup Wizards

o Network Folder Quick Setup Wizards

o Network Folder Quick Setup Wizardso Network Folder Quick Setup Wizards.

ENWW Set up Scan to Network Folder 101

3.

3.3. Click the Save to Network F

Save to Network F

Save to Network FSave to Network Folder Quick Set Wizard

older Quick Set Wizard

older Quick Set Wizardolder Quick Set Wizard link.

4.

4.4. On the Add or Remove a Save t

Add or Remove a Save t

Add or Remove a Save tAdd or Remove a Save to Network Folder Quick Set

o Network Folder Quick Set

o Network Folder Quick Seto Network Folder Quick Set dialog, click .

Add

AddAdd

NO

NONOTE:

TE:

TE:TE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

NO

NONOTE:

TE:

TE:TE: The Save to Network Folder feature can be minimally without creating a quick set. congured

However, without the quick set, users must enter the destination folder information at the control panel for

each scan job. A quick set is required to include Save to Network Folder metadata.

5.

5.5. On the dialog, complete the following information:

Add Folder Quick Set

Add Folder Quick SetAdd Folder Quick Set

a.

a.a. Quick Set Title

Quick Set Title

Quick Set TitleQuick Set TitleIn the type a title.eld,

NO

NONOTE:

TE:

TE:TE: Name the Quick Set something that users can understand quickly (e.g., "Scan and save to a

folder").

b.

b.b. Quick Set Description

Quick Set Description

Quick Set DescriptionQuick Set DescriptionIn the type a description explaining what the Quick Set will save.eld,

c.

c.c. Next

NextNextClick .

6.

6.6. On the Congure

Congure

CongureCongure Destination F

Destination F

Destination F Destination Folder

older

olderolder dialog, complete the following information:

a.

a.a. UNC Folder P

UNC Folder P

UNC Folder PUNC Folder Path

ath

athathIn the type a folder path where the scan will go.eld,

The folder path can either be the domain name (FQDN) (e.g., \fully-qualied

\servername.us.companyname.net\scans) or the IP address of the server (e.g., \\16.88.20.20\scans).

Be sure that the folder path (e.g., \scans) follows the FQDN or IP address.

NO

NONOTE:

TE:

TE:TE: The FQDN can be more reliable than the IP address. If the server gets its IP address via DHCP,

the IP address can change. However, the connection with an IP address might be faster because the

printer does not need to use DNS to the destination server.nd

b.

b.b. Authen

Authen

AuthenAuthentication Settings

tication Settings

tication Settingstication SettingsFrom the drop-down, select one of the following options:

●Use credentials of user t

Use credentials of user t

Use credentials of user tUse credentials of user to connect after Sign In at the c

o connect after Sign In at the c

o connect after Sign In at the co connect after Sign In at the contr

ontr

ontrontrol panel

ol panel

ol panelol panel

●Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials

NO

NONOTE:

TE:

TE:TE: If Al

Al

AlAlways use these credentials

ways use these credentials

ways use these credentialsways use these credentials is selected, a user name and password must be entered

in the corresponding and the printer’s access to the folder must be by clicking elds, veried

Verify Access

Verify AccessVerify Access.

c.

c.c. Windows Domain

Windows Domain

Windows DomainWindows DomainIn the type the Windows domain.eld,

TIP:

TIP:TIP: To the Windows domain in Windows 7, click nd S

S

SStart

tart

tarttart Contr

Contr

ContrControl Panel

ol Panel

ol Panelol Panel, click , and then click

System

SystemSystem.

To the Windows domain in Windows 8, click nd Se

Se

SeSearch

arch

archarch, enter in the search box, and then System

click .

System

SystemSystem

The domain is listed under Computer n

Computer n

Computer nComputer name, domain, and workgro

ame, domain, and workgro

ame, domain, and workgroame, domain, and workgroup settings

up settings

up settingsup settings.

d.

d.d. Next

NextNextClick .

102 Chapter 6 Scan ENWW

7.

7.7. On the dialog, set the default scanning preferences for the Quick Set, and then

Congure

CongureCongure File Scan Settings

File Scan Settings

File Scan Settings File Scan Settings

click .

8.

8.8. Review the dialog, and then click .

Summary

SummarySummary Finish

Finish

FinishFinish

Method two: Use Scan t

Method two: Use Scan tMethod two: Use Scan to Network Folder Setup

o Network Folder Setup

o Network Folder Setupo Network Folder Setup

This option enables advanced conguration of the Save to Network Folder feature using the HP Embedded Web

Server (EWS) for the printer.

Step one: Begin the

Step one: Begin the Step one: Begin the conguration

conguration

congurationconguration

1.

1.1. Click the tab.

Scan/Digital Send

Scan/Digital SendScan/Digital Send

2.

2.2. On the left navigation menu, click the Scan t

Scan t

Scan tScan to Network Folder Setup

o Network Folder Setup

o Network Folder Setupo Network Folder Setup link.

Step two

Step twoStep two:

:

: : the Scan to Network Folder settings

the Scan to Network Folder settings

the Scan to Network Folder settings the Scan to Network Folder settings

Congure

CongureCongure

1.

1.1. On the Scan to Network F

Scan to Network F

Scan to Network FScan to Network Folder Setup

older Setup

older Setupolder Setup Enable Scan to Network F

Enable Scan to Network F

Enable Scan to Network FEnable Scan to Network Folder

older

olderolder page, select the check box. If this box

is not selected, the feature is unavailable at the printer control panel.

2.

2.2. In the Scan to Network Folder area of the left navigation pane, click . Click to open the

Quick Sets

Quick SetsQuick Sets Add

Add

AddAdd Quick

Quick

Quick Quick

Sets Setup

Sets SetupSets Setup dialog.

NO

NONOTE:

TE:

TE:TE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

NO

NONOTE:

TE:

TE:TE: The Scan to Network F

Scan to Network F

Scan to Network FScan to Network Folder

older

olderolder feature can be minimally without creating a quick set. congured

However, without the quick set, users must enter the destination folder information at the control panel for

each scan job. A quick set is required to include Scan to Network Folder metadata.

Complete all of the settings in the Quick Set Setup to fully the Scan to Network Folder feature.congure

Dialog one

Dialog oneDialog one: Set the Quick Set name, description, and options for user in

: Set the Quick Set name, description, and options for user in

: Set the Quick Set name, description, and options for user in: Set the Quick Set name, description, and options for user interaction at the con

teraction at the con

teraction at the conteraction at the control panel

trol panel

trol paneltrol panel

Use the Set the button l

Set the button l

Set the button lSet the button location f

ocation f

ocation focation for the Quick Set and options for user inter

or the Quick Set and options for user inter

or the Quick Set and options for user interor the Quick Set and options for user interaction at the contr

action at the contr

action at the contraction at the control panel

ol panel

ol panelol panel dialog to

congure where the button will display on the printer control panel and to the level of user

Quick Set

Quick SetQuick Set congure

interaction at the printer control panel.

1.

1.1. In the type a title.

Quick Set Name

Quick Set NameQuick Set Name eld,

NO

NONOTE:

TE:

TE:TE: Name the Quick Set something that users can understand quickly (e.g., "Scan and save to a

folder").

2.

2.2. In the type a description explaining what the Quick Set will save.

Quick Set Description

Quick Set DescriptionQuick Set Description eld,

3.

3.3. From the Quick Set S

Quick Set S

Quick Set SQuick Set Start Option

tart Option

tart Optiontart Option list, select one of the following options:

● Option one: Enter application, then user pres

Enter application, then user pres

Enter application, then user presEnter application, then user presses Start

ses Start

ses Startses Start

● Option two: S

S

SStart instantly upon selection

tart instantly upon selection

tart instantly upon selectiontart instantly upon selection

Select one of the following prompt options :

○Prompt f

Prompt f

Prompt fPrompt for original sides

or original sides

or original sidesor original sides

○Prompt f

Prompt f

Prompt fPrompt for additional pages

or additional pages

or additional pagesor additional pages

○ Require Preview

ENWW Set up Scan to Network Folder 103

NO

NONOTE:

TE:

TE:TE: If is selected, the destination folder must be entered in the

Start instantly upon selection

Start instantly upon selectionStart instantly upon selection

next step.

4.

4.4. Click .

Dialog tw

Dialog twDialog two: Folder Settings

o: Folder Settings

o: Folder Settingso: Folder Settings

Use the dialog to the types of folders the printer sends scanned documents to.

Folder Settings

Folder SettingsFolder Settings congure

There are two types of destination folders to select from:

●Shared folders or FTP folders

●Personal shared folders

There are two types of folder permissions to select from:

●Read and write access

●Write access only

The following information describes how to the folder settings.congure

Congure

CongureCongure the destination f

the destination f

the destination f the destination folder for scanned documents

older for scanned documents

older for scanned documentsolder for scanned documents

Option 1: Shared folders or FTP f

Option 1: Shared folders or FTP fOption 1: Shared folders or FTP folders

olders

oldersolders

To save scanned documents to a standard shared folder or an FTP folder, complete the following steps:

1.

1.1. If it is not already selected, select Save t

Save t

Save tSave to shared folders or FTP f

o shared folders or FTP f

o shared folders or FTP fo shared folders or FTP folders

olders

oldersolders.

2.

2.2. Click . The

Add...

Add...Add... Add Network Folder P

Add Network Folder P

Add Network Folder PAdd Network Folder Path

ath

athath dialog opens.

3.

3.3. On the Add Network Folder P

Add Network Folder P

Add Network Folder PAdd Network Folder Path

ath

athath dialog, select one of the following options:

● Option one: Save to a s

Save to a s

Save to a sSave to a standard shared network folder

tandard shared network folder

tandard shared network foldertandard shared network folder

104 Chapter 6 Scan ENWW

NO

NONOTE:

TE:

TE:TE: To the Windows domain in Windows 7, click nd S

S

SStart

tart

tarttart Contr

Contr

ContrControl Panel

ol Panel

ol Panelol Panel, click , and then click

System

SystemSystem.

To the Windows domain in Windows 8, click nd Se

Se

SeSearch

arch

archarch, enter in the search box, and System

then click .

System

SystemSystem

The domain is listed under Computer n

Computer n

Computer nComputer name, domain, and workgroup settings

ame, domain, and workgroup settings

ame, domain, and workgroup settingsame, domain, and workgroup settings.

NO

NONOTE:

TE:

TE:TE: If a shared folder is set to be accessed by everyone, values for a workgroup name

(default is “Workgroup”), a user name and password must be entered in the corresponding

elds. However, if the folder is within a particular user’s folders and not Public, the user name

and password of that user must be used.

NO

NONOTE:

TE:

TE:TE: An IP address might be necessary instead of a computer name. Many home routers do

not handle computer names well, and there is no Domain Name Server (DNS). In this case, it is

best to set up a static IP address on the shared PC to alleviate the problem of DHCP assigning a

new IP address. On a typical home router, this is done by setting a static IP address that is on

the same subnet, but outside the DHCP address range.

7.

7.7. OK

OK

OKOKClick .

● Option two: Save t

Save t

Save tSave to an FTP Server

o an FTP Server

o an FTP Servero an FTP Server

NO

NONOTE:

TE:

TE:TE: If an FTP site is outside the a proxy server must be under the network rewall, specied

settings These settings are located in the tab, under the options.

EWS Networking

EWS NetworkingEWS Networking Advanced

Advanced

AdvancedAdvanced

1.

1.1. Save to an FTP Server

Save to an FTP Server

Save to an FTP ServerSave to an FTP ServerSelect .

2.

2.2. FTP Server

FTP Server

FTP ServerFTP ServerIn the type the FTP server name or IP address.eld,

3.

3.3. Port

Port

PortPortIn the type the port number.eld,

NO

NONOTE:

TE:

TE:TE: In most cases, the default port number does not need to be changed.

106 Chapter 6 Scan ENWW

4.

4.4. To automatically create a subfolder for scanned documents in the destination folder, select a

format for the subfolder name from the Cust

Cust

CustCustom Subfolder

om Subfolder

om Subfolderom Subfolder list.

5.

5.5. To view the complete folder path for scanned documents, click .

Update Preview

Update PreviewUpdate Preview

6.

6.6. FTP Tr

FTP Tr

FTP TrFTP Transfer Mode

ansfer Mode

ansfer Modeansfer ModeFrom the list, select one of the following options:

○Passive

Passive

PassivePassive

○Active

Active

ActiveActive

7.

7.7. Username

Username

UsernameUsernameIn the type the user name.eld,

8.

8.8. Passw

Passw

PasswPassword

ord

ord ord In the eld

eld

eldeld, type the password.

9.

9.9. Verify Access

Verify Access

Verify AccessVerify AccessClick to the destination can be accessed.conrm

10.

10.10. OK

OK

OKOKClick .

Option 2: Personal shared folders

Option 2: Personal shared foldersOption 2: Personal shared folders

To save scanned documents to a personal shared folder, complete the following steps:

NO

NONOTE:

TE:

TE:TE: This option is used in domain environments where the administrator a shared folder for each congures

user. If the Save to a personal shared folder feature is users will be required to sign in at the printer congured,

control panel using Windows credentials or LDAP authentication.

1.

1.1. Select Save to a personal shared f

Save to a personal shared f

Save to a personal shared fSave to a personal shared folder

older

olderolder.

2.

2.2. In the Retrieve the device user’

Retrieve the device user’

Retrieve the device user’Retrieve the device user’s home f

s home f

s home fs home folder using this attribute

older using this attribute

older using this attributeolder using this attribute type the user’s home folder in the eld,

Microsoft Active Directory.

NO

NONOTE:

TE:

TE:TE: Verify that the user knows where this home folder is located on the network.

3.

3.3. To add a user name subfolder at the end of the folder path, select Cre

Cre

CreCreate subfolder based on user n

ate subfolder based on user n

ate subfolder based on user nate subfolder based on user name

ame

ameame.

To restrict the subfolder access to the user who creates the scan job, select Res

Res

ResRestrict subfolder access t

trict subfolder access t

trict subfolder access ttrict subfolder access to

o

o o

user

useruser.

Select the destination f

Select the destination fSelect the destination folder permissions

older permissions

older permissionsolder permissions

Option 1: Read and write access

Option 1: Read and write accessOption 1: Read and write access

To send scanned documents to a folder for read and write access, complete the following steps:congured

NO

NONOTE:

TE:

TE:TE: Send only to f

Send only to f

Send only to fSend only to folders with read and write access

olders with read and write access

olders with read and write accessolders with read and write access supports folder and job verication notication.

1.

1.1. If it is not already selected, select Send only t

Send only t

Send only tSend only to folders with re

o folders with re

o folders with reo folders with read and write access

ad and write access

ad and write accessad and write access.

2.

2.2. To require the printer to verify folder access before starting a scan job, select Verify folder acces

Verify folder acces

Verify folder accesVerify folder access prior to

s prior to

s prior to s prior to

job start

job startjob start.

NO

NONOTE:

TE:

TE:TE: Scan jobs can complete more quickly if Verify folder acces

Verify folder acces

Verify folder accesVerify folder access prior to job start

s prior to job start

s prior to job starts prior to job start is not selected;

however, if the folder is unavailable, the scan job will fail.

3.

3.3. Click .

Option 2: Write access only

Option 2: Write access onlyOption 2: Write access only

ENWW Set up Scan to Network Folder 107

To send scanned documents to a folder for write access only, complete the following steps:congured

NO

NONOTE:

TE:

TE:TE: All

All

AllAllow sending t

ow sending t

ow sending tow sending to folders with write acces

o folders with write acces

o folders with write acceso folders with write access only

s only

s onlys only does not support folder or job verication notication.

NO

NONOTE:

TE:

TE:TE: If this option is selected, the printer cannot increment the scan It sends the same for lename. lename

all scans.

Select a time-related or for the scan so that each scan is saved as a unique lename prex sux lename, le,

and does not overwrite a previous This is determined by the information in the File Settings dialog le. lename

in the Quick Set Wizard.

1.

1.1. Select All

All

AllAllow sending t

ow sending t

ow sending tow sending to folders with write acces

o folders with write acces

o folders with write acceso folders with write access only

s only

s onlys only.

2.

2.2. Click .

Dialog three

Dialog threeDialog three:

:

: : settings

settings

settings settings

Notication

NoticationNotication

▲On the dialog, complete one of the following tasks:

Notication

NoticationNotication

NO

NONOTE:

TE:

TE:TE: In order to send emails, the printer must be set up to use an SMTP server for sending notication

email jobs. For more information about setting up the SMTP server for sending emails see Set up Scan to

Email (c04017973).

● Option one: Do not no

Do not no

Do not noDo not notify

tify

tifytify

1.

1.1. Do not notify

Do not notify

Do not notifyDo not notifySelect .

2.

2.2. To prompt the user to review their settings, select notication Pr

Pr

PrPrompt user prior to job start

ompt user prior to job start

ompt user prior to job startompt user prior to job start, and

then click .

● Option two: Notify when job c

Notify when job c

Notify when job cNotify when job completes

ompletes

ompletesompletes

1.

1.1. Notify when job c

Notify when job c

Notify when job cNotify when job completes

ompletes

ompletesompletesSelect .

2.

2.2. Select the method for delivering the from the notication Method Used to Deliver

Method Used to Deliver

Method Used to Deliver Method Used to Deliver Notication

Notication

NoticationNotication

list.

If the method of selected is , type the email address in the notication Email

Email

EmailEmail Notication

Notication

NoticationNotication Email

Email

Email Email

Address

AddressAddress eld.

3.

3.3. To include a thumbnail of the scanned page in the select .rst notication, Include Thumbnail

Include Thumbnail

Include ThumbnailInclude Thumbnail

4.

4.4. To prompt the user to review their settings, select notication Pr

Pr

PrPrompt user prior to job start

ompt user prior to job start

ompt user prior to job startompt user prior to job start, and

then click .

● Option three: Notify only if job f

Notify only if job f

Notify only if job fNotify only if job fails

ails

ailsails

1.

1.1. Notify only if job fails

Notify only if job fails

Notify only if job failsNotify only if job failsSelect .

2.

2.2. Select the method for delivering the from the notication Method Used to Deliver

Method Used to Deliver

Method Used to Deliver Method Used to Deliver Notication

Notication

NoticationNotication

list.

If the method of selected is , type the email address in the notication Email

Email

EmailEmail Notication

Notication

NoticationNotication Email

Email

Email Email

Address

AddressAddress eld.

3.

3.3. To include a thumbnail of the scanned page in the select .rst notication, Include Thumbnail

Include Thumbnail

Include ThumbnailInclude Thumbnail

4.

4.4. To prompt the user to review their settings, select notication Pr

Pr

PrPrompt user prior to job start

ompt user prior to job start

ompt user prior to job startompt user prior to job start, and

then click .

108 Chapter 6 Scan ENWW

Dialog f

Dialog fDialog four: Scan Settings

our: Scan Settings

our: Scan Settingsour: Scan Settings

On the dialog, set the default scanning preferences for the Quick Set, and then click .

Scan Settings

Scan SettingsScan Settings Next

NextNext

Scan settings

Scan settingsScan settings:

Feature

FeatureFeature Description

Description

DescriptionDescription

Original Size

Original SizeOriginal Size Select the page size of the original document.

Original Sides

Original SidesOriginal Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture

Optimize Text/PictureOptimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orienta

Content OrientaContent Orientation

tion

tiontion Select the way the content of the original document is placed on the page: P

P

PPortrait

ortrait

ortraitortrait Landscape

Landscape

LandscapeLandscape or .

Background Cle

Background CleBackground Cleanup

anup

anupanup Select a value to remove faint images from the background or to remove a light background color.

Darkness

DarknessDarkness Select a value to adjust the darkness of the le.

Contras

ContrasContrast

t

tt Select a value to adjust the contrast of the le.

Sharpness

SharpnessSharpness Select a value to adjust the sharpness of the le.

Image Preview

Image PreviewImage Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options

Cropping OptionsCropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges

Erase EdgesErase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

Dialog

Dialog Dialog File Settings

File Settings

File Settings File Settings

ve:

ve:ve:

On the dialog, set the default settings for the Quick Set, and then click .

File Settings

File SettingsFile Settings le Next

NextNext

File settings

File settingsFile settings:

Feature

FeatureFeature Description

Description

DescriptionDescription

File Name

File Name File Name Prex

Prex

PrexPrex Set the default name used for saved to a network folder.le prex les

File Name

File NameFile Name Default name for the to be saved.le le

Select the check box to make this setting editable at the printer control panel.

User editable

User editableUser editable

File Name

File Name File Name Sux

Sux

SuxSux Set the default name used for saved to a network folder.le sux les

File Name Preview

File Name PreviewFile Name Preview Update Preview

Update Preview

Update PreviewUpdate PreviewEnter a name, and then click the le button.

File Numbering Format

File Numbering FormatFile Numbering Format Select a name format for when the job is divided into multiple le les.

Add numbering when job has

Add numbering when job has Add numbering when job has

just one

just one just one (ex. _1–1)

(ex. _1–1)

(ex. _1–1) (ex. _1–1)

le

lele

Select this setting to add numbering to a name when the job is only one instead of multiple le le les.

File Type

File TypeFile Type Select the format for the saved le le.

Select the check box to make this setting editable at the printer control panel.

User editable

User editableUser editable

High Compression (

High Compression (High Compression (smaller

smaller

smaller smaller le)

le)

le)le) Select this setting to compress the scanned which reduces the size. However, the scanning le, le

process for a High compression might take longer than for a Normal compression le le.

PDF encryption

PDF encryptionPDF encryption If the type is PDF, then this option encrypts the output PDF A password must be as le le. specied

part of the encryption. The same password must be used to open the The user will be prompted to le.

enter a password prior to scanning their job if one has not been set prior to pressing start.

ENWW Set up Scan to Network Folder 109

Feature

FeatureFeature Description

Description

DescriptionDescription

Resolution

ResolutionResolution Set the resolution for the Higher resolution images have more dots per inch (dpi), so they show le.

more detail. Lower resolution images have fewer dots per inch and show less detail, but the size is le

smaller.

Quality and File Size

Quality and File SizeQuality and File Size Select the quality for the Higher-quality images require a larger size than lower-quality images, le. le

and they take more time to send.

Col

ColColor

or

oror/Bl

/Bl

/Bl/Black

ack

ackack Specify whether copies are to be printed in color, black and gray, or black only.

Suppress blank pages

Suppress blank pagesSuppress blank pages Suppress blank pages

Suppress blank pages

Suppress blank pagesSuppress blank pagesIf the option is enabled, blank pages will be ignored.

Meta Data File Format

Meta Data File FormatMeta Data File Format Use the drop-down list to select the format for meta-data information.le

Create Mul

Create MulCreate Multiple Files

tiple Files

tiple Filestiple Files Select this setting to scan pages into separate based on a predetermined maximum number of les

pages per le.

Dialog six: Summary

Dialog six: SummaryDialog six: Summary

On the dialog, review the dialog, and then click .

Summary

SummarySummary Summary

Summary

SummarySummary Finish

Finish

FinishFinish

Step three: C

Step three: CStep three: Complete the

omplete the

omplete the omplete the conguration

conguration

congurationconguration

1.

1.1. In the left-navigation pane, click Scan t

Scan t

Scan tScan to Network Folder

o Network Folder

o Network Foldero Network Folder.

2.

2.2. On the Scan to Network F

Scan to Network F

Scan to Network FScan to Network Folder

older

olderolder Apply

Apply

ApplyApply page, review the selected settings, and then click to complete the

setup.

110 Chapter 6 Scan ENWW

Set up Scan t

Set up Scan tSet up Scan to ShareP

o ShareP

o SharePo SharePoint

oint

ointoint®

®

®® (Fl

(Fl

(Fl (Flo

o

oow models only)

w models only)

w models only)w models only)

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server (EWS)

●Step two: Enable Scan to SharePoint® and create a Scan to SharePoint Quick Set

●Quick set scan settings and options for Scan to SharePoint®

Intr

IntrIntroduction

oduction

oductionoduction

Use Scan to SharePoint® to scan documents directly to a Microsoft® SharePoint site. This feature eliminates the

need to scan the documents to a network folder, USB ash drive, or email message, and then manually upload

the to the SharePoint site.les

Scan to SharePoint® supports all scanning options, including the ability to scan documents as images or use the

OCR features to create text or searchable PDFs.les

The feature is disabled by default. Enable Scan to SharePoint® in the HP Embedded Web Server (EWS).

NO

NONOTE:

TE:

TE:TE: The Scan to SharePoint® feature is only available on printers.workow-equipped

Before yo

Before yoBefore you begin

u begin

u beginu begin

Before this procedure can be completed, the destination folder that the scanned will be saved to must exist les

on the SharePoint site, and write access must be enabled to the destination folder. Scan to SharePoint® is

disabled by default.

Step one

Step oneStep one: Access the HP Embedded Web Server (EWS)

: Access the HP Embedded Web Server (EWS)

: Access the HP Embedded Web Server (EWS): Access the HP Embedded Web Server (EWS)

1.

1.1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

2.

2.2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

Step tw

Step twStep two: Enable Scan t

o: Enable Scan t

o: Enable Scan to: Enable Scan to ShareP

o ShareP

o SharePo SharePoint

oint

ointoint®

®

®® and create a Scan t

and create a Scan t

and create a Scan t and create a Scan to ShareP

o ShareP

o SharePo SharePoint Quick Set

oint Quick Set

oint Quick Setoint Quick Set

Follow these steps to enable the feature Scan to ShareP

Scan to ShareP

Scan to SharePScan to SharePoint

oint

ointoint feature and create a Scan to SharePoint Quick Set:

1.

1.1. Using the top navigation tabs, click .

Scan/Digital Send

Scan/Digital SendScan/Digital Send

2.

2.2. In the left navigation pane, click Scan t

Scan t

Scan tScan to SharePoint®

o SharePoint®

o SharePoint®o SharePoint®.

NO

NONOTE:

TE:

TE:TE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick

Quick

Quick Quick

Sets

SetsSets application.

3.

3.3. Select the Enable Scan to ShareP

Enable Scan to ShareP

Enable Scan to SharePEnable Scan to SharePoint®

oint®

oint®oint® check box, and then click .

Add...

Add...Add...

ENWW Set up Scan to SharePoint® (Flow models only) 111

4.

4.4. Enter a (for example, “Scan to SharePoint”) and a .

Quick Set Name

Quick Set NameQuick Set Name Quick Set Description

Quick Set Description

Quick Set DescriptionQuick Set Description

5.

5.5. Select a to determine what occurs after selecting a Quick Set on the printer control

Quick Set Start Option

Quick Set Start OptionQuick Set Start Option

panel, and then click the button.

6.

6.6. Use the following steps to add the path to the SharePoint folder.

a.

a.a. Add

Add

AddAdd SharePoint® Des

SharePoint® Des

SharePoint® DesSharePoint® Destination

tination

tinationtination Add ShareP

Add ShareP

Add SharePAdd SharePoint® Path

oint® Path

oint® Pathoint® PathClick on the page to open the page.

b.

b.b. Open another browser window, navigate to the SharePoint folder to use, and then copy the folder

path for the SharePoint folder from that browser window.

c.

c.c. Paste the SharePoint folder path into the SharePoint® P

SharePoint® P

SharePoint® PSharePoint® Path:

ath:

ath:ath: eld.

d.

d.d. By default, the printer overwrites an existing that has the same name as the new Clear le le le.

Overwrite existing

Overwrite existing Overwrite existing les

les

lesles so that a new with the same name as an existing is given an updated le le

time/date stamp.

e.

e.e. Authentication Settings

Authentication Settings

Authentication SettingsAuthentication SettingsSelect an option from the drop-down menu. Select whether it is necessary to

sign in to the SharePoint site with credentials, or store the credentials within the Quick Set.

NO

NONOTE:

TE:

TE:TE: Use credentials of user t

Use credentials of user t

Use credentials of user tUse credentials of user to connect after Sign In at the c

o connect after Sign In at the c

o connect after Sign In at the co connect after Sign In at the control panel

ontrol panel

ontrol panelontrol panel is selected in the

Authentication Settings

Authentication SettingsAuthentication Settings drop-down menu, the logged-in user must have permissions to write to the

specied SharePoint site.

NO

NONOTE:

TE:

TE:TE: For security purposes, the printer does not display credentials entered in the Quick Set

Wizard.

f.

f.f. OK

OK

OKOKClick to complete the SharePoint path setup and navigate back to the SharePoint De

SharePoint De

SharePoint DeSharePoint Destination

stination

stination stination

Settings

SettingsSettings page.

7.

7.7. Select Verify folder acces

Verify folder acces

Verify folder accesVerify folder access prior to job start

s prior to job start

s prior to job starts prior to job start to ensure that the SharePoint folder as the specied

destination folder is accessible each time the Quick Set is used. If this option is not selected, jobs can be

saved to the SharePoint folder more quickly. However, if this option is not selected the SharePoint and

folder is inaccessible the job will fail.

8.

8.8. Click .

9.

9.9. Set a Condition on Which t

Condition on Which t

Condition on Which tCondition on Which to Notify:

o Notify:

o Notify:o Notify: on the Notication

Notication

NoticationNotication page. This setting the Quick Set to either congures

not notify, or to send email messages or print a summary page if a job either completes successfully or

fails. Select one of the following options from the Condition on Which to No

Condition on Which to No

Condition on Which to NoCondition on Which to Notify:

tify:

tify:tify: drop-down menu:

●Select for the Quick Set to not perform any action when a job completes

Do not notify

Do not notifyDo not notify notication

successfully or fails.

●Select Notify when job c

Notify when job c

Notify when job cNotify when job completes

ompletes

ompletesompletes to for the Quick Set to send a when a job completes notication

successfully.

●Select to for the Quick Set to send a only when a job fails.

Notify only if job fails

Notify only if job failsNotify only if job fails notication

Selecting either Notify when job c

Notify when job c

Notify when job cNotify when job completes

ompletes

ompletesompletes Notify only if job fails

Notify only if job fails

Notify only if job failsNotify only if job fails Method U

Method U

Method UMethod Used to Deliver

sed to Deliver

sed to Deliver sed to Deliver or requires the

Notication:

Notication:Notication: to be set. Select from the following options:

●Email

Email

EmailEmail: Use this option to send an email when the selected condition occurs. This option notication

requires a valid email address in the

Notication

NoticationNotication Email Address:

Email Address:

Email Address: Email Address: eld.

NO

NONOTE:

TE:

TE:TE: To use the email feature, the email feature on the printer.notication rst congure

●Print

Print

PrintPrint: Use this option to print the when the selected condition occurs.notication notication

112 Chapter 6 Scan ENWW

NO

NONOTE:

TE:

TE:TE: Select for either option to include a thumbnail image of the

Include Thumbnail

Include ThumbnailInclude Thumbnail notication rst

page of the scanned page of the job.

10.

10.10. Click .

11.

11.11. Select options from the page, and then click

Scan Settings

Scan SettingsScan Settings Nex

Nex

NexNext

t

tt. For more information, see the table “Scan

settings for Scan to SharePoint®.”

12.

12.12. Select options from the page, and then click

File Settings

File SettingsFile Settings Nex

Nex

NexNext

t

tt. For more information, see the table “File

settings for Scan to SharePoint®.”

13.

13.13. Review the summary of settings, and then click the button to save the Quick Set, or click the

Finish

FinishFinish

Quick set scan settings and options f

Quick set scan settings and options fQuick set scan settings and options for Scan to ShareP

or Scan to ShareP

or Scan to SharePor Scan to SharePoint

oint

ointoint®

®

®®

The following tables list the settings and options available in the Quick Set Wizard when adding, editing, or

copying a Scan to SharePoint® Quick Set.

T

TTable

able

able able 6-1

6-1

6-16-1 Scan settings for Scan t

Scan settings for Scan t

Scan settings for Scan t Scan settings for Scan to SharePoint

o SharePoint

o SharePointo SharePoint®

®

®®

Feature

FeatureFeature Description

Description

DescriptionDescription

Original Size

Original SizeOriginal Size Select the page size of the original document.

Original Sides

Original SidesOriginal Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture

Optimize Text/PictureOptimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orienta

Content OrientaContent Orientation

tion

tiontion Select the way the content of the original document is placed on the page: P

P

PPortrait

ortrait

ortraitortrait Landscape

Landscape

LandscapeLandscape or .

Background Cle

Background CleBackground Cleanup

anup

anupanup Select a value to remove faint images from the background or to remove a light background color.

Darkness

DarknessDarkness Select a value to adjust the darkness of the le.

Contras

ContrasContrast

t

tt Select a value to adjust the contrast of the le.

Sharpness

SharpnessSharpness Select a value to adjust the sharpness of the le.

Image Preview

Image PreviewImage Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options

Cropping OptionsCropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges

Erase EdgesErase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

T

TTable 6-2

able 6-2

able 6-2able 6-2 File settings for Scan t

File settings for Scan t

File settings for Scan t File settings for Scan to SharePoint

o SharePoint

o SharePointo SharePoint

Feature

FeatureFeature Description

Description

DescriptionDescription

File Name

File Name File Name Prex

Prex

PrexPrex Set the default name used for the to be saved.le prex le

File Name

File NameFile Name Default name for the to be saved.le le

Select the check box to make this setting editable at the printer control panel.

User editable

User editableUser editable

File Name

File Name File Name Sux

Sux

SuxSux Set the default name used for the to be saved.le sux le

Duplicate default lename sux [lename]_YYYYMMDDT

File Name Preview

File Name PreviewFile Name Preview Update Preview

Update Preview

Update PreviewUpdate PreviewEnter a name, and then click the le button.

ENWW Set up Scan to SharePoint® (Flow models only) 113

Set up Scan t

Set up Scan tSet up Scan to USB Drive

o USB Drive

o USB Driveo USB Drive

●Introduction

●Step one: Access the HP Embedded Web Server

●Step two: Enable Scan to USB Drive

●Step three: the Quick Sets (optional)Congure

●Default scan settings for Scan to USB Drive setup

●Default settings for Scan to USB Drive setuple

Intr

IntrIntroduction

oduction

oductionoduction

The printer has a feature that enables it to scan a document and save it to a USB drive. The feature is not ash

available until it has been through the HP Embedded Web Server (EWS).congured

Step one

Step oneStep one: Access the HP Embedded Web Server

: Access the HP Embedded Web Server

: Access the HP Embedded Web Server: Access the HP Embedded Web Server

1.

1.1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

2.

2.2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NO

NONOTE:

TE:

TE:TE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

Step tw

Step twStep two: Enable Scan t

o: Enable Scan t

o: Enable Scan to: Enable Scan to USB Drive

o USB Drive

o USB Driveo USB Drive

1.

1.1. Select the tab.

Security

SecuritySecurity

2.

2.2. Scroll to Hardw

Hardw

HardwHardware Ports

are Ports

are Portsare Ports Enable Hos

Enable Hos

Enable HosEnable Host USB plug and pl

t USB plug and pl

t USB plug and plt USB plug and play

ay

ayay and make sure that is enabled.

3.

3.3. Select the tab.

Scan/Digital Send

Scan/Digital SendScan/Digital Send

4.

4.4. Select the check box.

Enable Scan to USB Drive

Enable Scan to USB DriveEnable Scan to USB Drive

5.

5.5. Click at the bottom of the page.

Apply

ApplyApply

NO

NONOTE:

TE:

TE:TE: Most devices ship with Hard disk drives (HDDs) already installed. In some cases, additional storage

devices can be added via USB. Verify whether the Scan to USB Drive feature needs to be expanded to USB and

Hard drive

Step three

Step threeStep three:

:

: : the Quick Sets (

the Quick Sets (

the Quick Sets ( the Quick Sets (optional)

optional)

optional)optional)

Congure

CongureCongure

NO

NONOTE:

TE:

TE:TE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick Sets

application.

1.

1.1. In the area of the left navigation pane, click .

Scan to USB Drive

Scan to USB DriveScan to USB Drive Quick Sets

Quick Sets

Quick SetsQuick Sets

2.

2.2. Select one of the following options:

ENWW Set up Scan to USB Drive 115

T

TTable 6-3

able 6-3

able 6-3able 6-3 Scan settings for Scan t

Scan settings for Scan t

Scan settings for Scan t Scan settings for Scan to USB Drive Setup: (continued)

o USB Drive Setup: (continued)

o USB Drive Setup: (continued)o USB Drive Setup: (continued)

Feature

FeatureFeature Description

Description

DescriptionDescription

Original Sides

Original SidesOriginal Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture

Optimize Text/PictureOptimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orienta

Content OrientaContent Orientation

tion

tiontion Select the way the content of the original document is placed on the page: or .

Portrait

PortraitPortrait Landscape

Landscape

LandscapeLandscape

Background Cle

Background CleBackground Cleanup

anup

anupanup Select a value to remove faint images from the background or to remove a light background color.

Darkness

DarknessDarkness Select a value to adjust the darkness of the le.

Contras

ContrasContrast

t

tt Select a value to adjust the contrast of the le.

Sharpness

SharpnessSharpness Select a value to adjust the sharpness of the le.

Image Preview

Image PreviewImage Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options

Cropping OptionsCropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges

Erase EdgesErase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

Defaul

DefaulDefault

t

t t settings for Scan to USB Drive setup

settings for Scan to USB Drive setup

settings for Scan to USB Drive setup settings for Scan to USB Drive setup

le

lele

T

TTable

able

able able 6-4

6-4

6-46-4 File settings for Scan t

File settings for Scan t

File settings for Scan t File settings for Scan to USB Drive Setup:

o USB Drive Setup:

o USB Drive Setup:o USB Drive Setup:

Option name

Option nameOption name Description

Description

DescriptionDescription

File Name

File Name File Name Prex

Prex

PrexPrex Set the default name for the to be saved.le prex le

File Name

File NameFile Name Set the default name for the to be saved.le le

Select the check box to make this setting editable at the printer control panel.

User editable

User editableUser editable

File Name

File Name File Name Sux

Sux

SuxSux Set the default name for the to be saved.le sux le

Duplicate default lename sux [lename]_YYYYMMDDT

File Name Preview

File Name PreviewFile Name Preview Update Preview

Update Preview

Update PreviewUpdate PreviewEnter a name, and then click the le button.

File Numbering Format

File Numbering FormatFile Numbering Format Select a name format for when the job is divided into multiple le les.

Add numbering when job has

Add numbering when job has Add numbering when job has

just one

just one just one (ex. _1–1)

(ex. _1–1)

(ex. _1–1) (ex. _1–1)

le

lele

Select this setting to add numbering to a name when the job is only one instead of multiple le le les.

File Type

File TypeFile Type Select the format for the saved le le.

Select the check box to make this setting editable at the printer control panel.

User editable

User editableUser editable

High Compression (

High Compression (High Compression (smaller

smaller

smaller smaller le)

le)

le)le) Select this setting to compress the scanned which reduces the size. However, the scanning le, le

process for a High compression might take longer than for a Normal compression le le.

PDF encryption

PDF encryptionPDF encryption If the type is PDF, then this option encrypts the output PDF A password must be as le le. specied

part of the encryption. The same password must be used to open the The user will be prompted to le.

enter a password prior to scanning their job if one has not been set prior to pressing start.

Resolution

ResolutionResolution Set the resolution for the Higher resolution images have more dots per inch (dpi), so they show le.

more detail. Lower resolution images have fewer dots per inch and show less detail, but the size is le

smaller.

ENWW Set up Scan to USB Drive 117

T

TTable 6-6

able 6-6

able 6-6able 6-6 Preview butt

Preview butt

Preview butt Preview buttons (continued)

ons (continued)

ons (continued)ons (continued)

Button

ButtonButton Description

Description

DescriptionDescription

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

9.

9.9. When the document is ready, select to email it.Send

NO

NONOTE:

TE:

TE:TE: The printer might prompt you to add the email address to the contact list.

ENWW Scan to email 121

T

TTable 6-7

able 6-7

able 6-7able 6-7 Preview pane c

Preview pane c

Preview pane c Preview pane controls

ontrols

ontrolsontrols

Expand

ExpandExpand Coll

Coll

CollCollapse

apse

apseapse

button

button button button

button

button button

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or

remove pages.

T

TTable 6-8

able 6-8

able 6-8able 6-8 Preview butt

Preview butt

Preview butt Preview buttons

ons

onsons

Button

ButtonButton Description

Description

DescriptionDescription

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NO

NONOTE:

TE:

TE:TE: Select only one page at a time to use these buttons.

Rotate the page 180 degrees.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Delete the selected pages.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NO

NONOTE:

TE:

TE:TE: These buttons are available only in the thumbnail view.

ENWW Scan to job storage 123

T

TTable 6-8

able 6-8

able 6-8able 6-8 Preview butt

Preview butt

Preview butt Preview buttons (continued)

ons (continued)

ons (continued)ons (continued)

Button

ButtonButton Description

Description

DescriptionDescription

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

9.

9.9. When the document is ready, select to save the to the storage folder.Save le

Print fr

Print frPrint from job st

om job st

om job stom job stor

or

ororage on the printer

age on the printer

age on the printerage on the printer

Use this procedure to print a scanned document that is in a job storage folder on the printer.

1.

1.1. From the Home screen on the printer control panel, select , and then select Print Print from Job Storage.

2.

2.2. Under Stored Jobs to Print Choose, select , select the folder in which the document is saved, select the

document, and then select .Select

3.

3.3. If the document is private, enter the four-digit PIN in the Password OK and then select eld, .

4.

4.4. To adjust the number of copies, touch the box to the left of the button, and then select the number of Print

copies from the keypad that opens. Select the Close button to close the keypad.

5.

5.5. Select to print the document.Print

124 Chapter 6 Scan ENWW

Scan t

Scan tScan to network f

o network f

o network fo network folder

older

olderolder

Intr

IntrIntroduction

oduction

oductionoduction

The printer can scan a and save it in a shared folder on the network.le

NO

NONOTE:

TE:

TE:TE: Before you can scan to a network folder, your printer administrator or IT department must use the HP

Embedded Web Server to enable the feature and the shared folders.congure

Scan to network f

Scan to network fScan to network folder

older

olderolder

NO

NONOTE:

TE:

TE:TE: You might be required to sign in to the printer to use this feature.

1.

1.1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to the size of the document.t

2.

2.2. From the Home screen on the printer control panel, select , and then select Scan Scan to Network Folder.

3.

3.3. Specify a folder destination. Folder options must be by the printer administrator.rst congured

●To select a folder location that the administrator already set up, select under Load Quick Sets and

Defaults Load, select the folder, and then select .

●To specify a new folder location, touch the Folder Paths to open a touchscreen keyboard, type eld

the path to the folder, and then select the Enter button. Enter user credentials if prompted and

then select to save the path.Save

NO

NONOTE:

TE:

TE:TE: Use this format for the path: , where “server” is the name of the server \\server\folder

that hosts the shared folder, and “folder” is the name of the shared folder. If the folder is nested

inside other folders, complete all necessary segments of the path to reach the folder. For example: \

\server\folder\folder

NO

NONOTE:

TE:

TE:TE: The Folder Paths might have a path, and it might not be editable. In this eld pre-dened

situation, the administrator has this folder for common access.congured

4.

4.4. Touch the text to open a touchscreen keyboard, type the name for the and then select File Name eld le,

the Enter button.

5.

5.5. To settings, such as , , and congure File Type and Resolution Original Sides Content Orientation, select

Options in the lower left corner, and then select the settings from the menus. Select for each Options Done

setting if prompted.

6.

6.6. Optional Preview: Touch the right pane of the screen to preview the document. You can use the and Expand

Collapse buttons on the left side of the preview pane to expand and collapse the preview screen.

T

TTable

able

able able 6-9

6-9

6-96-9 Preview pane c

Preview pane c

Preview pane c Preview pane controls

ontrols

ontrolsontrols

Expand

ExpandExpand Coll

Coll

CollCollapse

apse

apseapse

button

button button button

button

button button

ENWW Scan to network folder 125

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or

remove pages.

T

TTable 6-10

able 6-10

able 6-10able 6-10 Preview butt

Preview butt

Preview butt Preview buttons

ons

onsons

Button

ButtonButton Description

Description

DescriptionDescription

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NO

NONOTE:

TE:

TE:TE: Select only one page at a time to use these buttons.

Rotate the page 180 degrees.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Delete the selected pages.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NO

NONOTE:

TE:

TE:TE: These buttons are available only in the thumbnail view.

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

7.

7.7. When the document is ready, select to save the to the network folder.Send le

126 Chapter 6 Scan ENWW

T

TTable 6-12

able 6-12

able 6-12able 6-12 Preview butt

Preview butt

Preview butt Preview buttons

ons

onsons

Button

ButtonButton Description

Description

DescriptionDescription

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NO

NONOTE:

TE:

TE:TE: Select only one page at a time to use these buttons.

Rotate the page 180 degrees.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Delete the selected pages.

NO

NONOTE:

TE:

TE:TE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NO

NONOTE:

TE:

TE:TE: These buttons are available only in the thumbnail view.

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

7.

7.7. When the document is ready, select to save it to the SharePoint location.Send

128 Chapter 6 Scan ENWW

Additional options when scanning

Additional options when scanningAdditional options when scanning

The following settings are available in the list when scanning.Options

NO

NONOTE:

TE:

TE:TE: The following list contains the master set of options available for HP Enterprise MFP printers. Some

options are not available on all printers.

ENWW Additional options when scanning 131

T

TTable 6-15

able 6-15

able 6-15able 6-15 Scan options

Scan options

Scan options Scan options

Option

OptionOption Description

Description

DescriptionDescription

File Type and Resolution Save a scanned document as one of several types of les.

The following standard types are available:le

●PDF: This type provides the best overall image and text quality. require Adobe® le PDF les

Acrobat® Reader software for viewing.

●JPEG: This type is a good choice for most graphics. Most computers have a browser that can le

view .JPEG This type produces one per page.les. le le

●TIFF: This is a standard type that many graphics programs support. This type produces le le

one per page.le

●MTIFF: MTIFF stands for multi-page TIFF. This type saves multiple scanned pages in a single le

le.

●XPS: XPS (XML Paper creates an XAML that preserves the original formatting of Specication) le

the document and supports color graphics and embedded fonts.

●PDF/A: PDF/A is a type of PDF designed for long-term archival of electronic documents. All format

information in the document is self-contained.

HP Enterprise Flow MFP printers or MFP printers that are connected to a digital send software (DSS)

server also support the following OCR types:le

●Text (OCR): Text (OCR) creates a text by using optical character recognition (OCR) to scan the le

original. A text can be opened in any word processing program. The formatting of the original le

will not be saved using this option.

●Unicode Text (OCR): Unicode Text (OCR) is an industry standard used to consistently represent

and manipulate text. This type is useful for internationalization and localization.le

●RTF (OCR): RTF (OCR) creates a rich text format (RTF) by using optical character recognition le

(OCR) to scan the original. RTF is an alternative text format that can be opened by most word

processing programs. Some of the formatting of the original will be saved using this option.

●Searchable PDF (OCR): Searchable PDF (OCR) creates a searchable PDF by using optical le

character recognition (OCR) to scan the original. When a document is scanned in this way, use

Adobe Acrobat® Reader's search tools to search for words or phrases within the PDF.specic

●Searchable PDF/A (OCR): Searchable PDF/A (OCR) is a type of PDF/A that includes information le

about the document structure, which allows content to be searched.

●HTML (OCR): HTML (OCR) creates a Hypertext Markup Language (HTML) containing the le

contents of the original document. HTML is used to display on Web sites.les

●CSV (OCR): CSV (OCR) is common text format that contains comma-separated values. This le

type of can be opened by most word processing, spreadsheet, or database programs.le

MFP printers that are connected to a DSS server also support the following OCR types for digital le

send jobs:

●XML (OCR): DESCRIPTION NEEDED.

●Searchable XPS (OCR): DESCRIPTION NEEDED.

Original Sides Specify whether the original document is printed on one side or both sides.

Color/Black

For color printers only.

Specify whether the scanned image will be in color, black and gray, or black only.

132 Chapter 6 Scan ENWW

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TTable 6-15

able 6-15

able 6-15able 6-15 Scan options (continued)

Scan options (continued)

Scan options (continued) Scan options (continued)

Option

OptionOption Description

Description

DescriptionDescription

Scan Mode

NO

NONOTE:

TE:

TE:TE: This feature is not

available for all rmware

versions. You might need to

update the printer to rmware

use this feature.

Standard Document

Standard DocumentStandard Document: Scan a page or stack of pages through the document feeder, or individually on the

atbed glass.

Book Mode

Book ModeBook Mode: Scan an open book and output each page of the book onto pages.dierent

2-sided ID Copy

2-sided ID Copy2-sided ID Copy: Scan each side of an card on the glass and output them onto one identication atbed

page. After scanning the side, the printer prompts to place the second side in the correct position rst

on the glass.

Resolution Specify the resolution of scanned images. Select a higher resolution to increase the clarity of the

image. However, as the resolution increases, the size also increases.le